Proposal-201010-pres-02

This page is a proposal being developed or completed by a National Council member. This page is protected and can only be edited by a user with admin rights. Only members working on this proposal, namely the National Council Member drafting the proposal, should edit this page. For purposes of preserving national records and transparency this page should not be edited after National Council has voted on this proposal.

• Council Member Name: Jonah Goodman
• Council Position—Proposal Number: President - 02
• Meeting Date for Proposal: email
• Objective this proposal falls under: RM
• What costs are associated with this proposal? (if none state "none")
• Additional Pertinent Information: (if none state "none")

Intent: The intent behind this proposal is to provide further resources for Chapters and prospective members to ensure all parties are well informed of expectations. This proposal also establishes some National resources to allow the National Office to communicate directly with prospective members.

• What is the motion to be made on this?

Chapter Requirements

• Submit calendar of required Initiate program events prior to the start of rush
  • The winter/spring calendar shall be submitted with the Fall form 110
  • description of all events with approximate duration
    • Any events that are scheduled after pinning (e.g.: weekly Initiate meetings, Initiate class planned tripod events) based on the availability of the Initiates shall be noted as being required or not along with 'time and location to be determined by the Initiate class'
  • schedule of all Initiate votes
    • require at minimum a midway and final vote
• Submit an outline of all requirements for initiates: attendance, test scores, interviews, initiate pins and any other requirements that may impact the chapters decision on the prospective members
• Submit initiate contact information, including email, mailing address and phone number (optional) to the office following pinning
• Chapters shall have all prospective members complete their Form 20/21A prior to pinning. Any prospective member failing to sign a Form 20A shall be ineligible to continue in the Chapter's Initiate program and shall not be pinned. Already required by the National Operating Policies
• Chapters shall submit their Form 20/21 and 20/21A by October 15 and February XX. Already required by the National Operating Policies
• Chapters that hold rush on a quarter system that do not coincide with the October and February due dates shall arrange with the National Headquarters appropriate alternative deadlines.

Initiate Resources

• Public calendar of chapter initiate events available on the national site under each chapter's portal
  • Prospective members shall acknowledge they have received both the initiate program calendar as well as the outline of chapter requirements
• Regular communication from the National Office regarding expectations, ant-hazing policy
• Contact information to report concerns or violations of stated expectations

Parent/Community Resources

• Public and prominent links to anti-hazing resources and our work to ensure safe environments for prospective members
• Welcome letter initiates can opt their parents into discussing Phi Sigma Pi