https://wiki.phisigmapi.org/pspwiki/api.php?action=feedcontributions&user=Phisig228&feedformat=atom PhiSigmaPiWiki - User contributions [en] 2024-03-29T11:52:00Z User contributions MediaWiki 1.31.0 https://wiki.phisigmapi.org/pspwiki/index.php?title=National_Council&diff=80776 National Council 2014-08-13T04:05:03Z <p>Phisig228: Updated Council</p> <hr /> <div>{{Infobox National Council<br /> | NationalPres = Matthew Nicoletta<br /> | SVP = Erik Walschburger<br /> | Sec = Natalie Mikkelson<br /> | VPF = Sarah Cantwell<br /> | VPMD = Chris McCoy<br /> | VPCD = Brian Bunton<br /> | VPAD = Ryan Alexander<br /> | VPPD = Patrick Herron<br /> }}<br /> <br /> The '''National Council''' of Phi Sigma Pi is composed of eight elected National Officers, chosen from the ranks of the Membership of Phi Sigma Pi. The National Officers serve as volunteers without remuneration, and are responsible for setting the vision and goals of the National Fraternity. <br /> <br /> == Composition ==<br /> National Council is currently composed of eight National Officers; however, the makeup of National Council has changed throughout the fraternity's history. The full historical list of National Council positions is as follows: <br /> *[[National President]]<br /> *[[Senior Vice President]] ''(National Vice President prior to 1990)''<br /> *[[National Secretary]]<br /> *[[Vice President of Finance]] ''(National Treasurer prior to 1990)''<br /> *[[Vice President of Membership Development]]<br /> *[[Vice President of Chapter Development]] ''(National Counselor prior to 1990)''<br /> *[[Vice President of Alumni Development]] ''(National Alumni Representative prior to 1990)''<br /> * [[Vice President of Philanthropy Development]] ''(Created during the [[2009 Grand Chapter Conference]] &amp; took effect in 2010.)''<br /> <br /> ''Retired Council Positions:''<br /> *[[National Treasurer/Secretary]] ''(Abolished in 1988)''<br /> *[[National Historian]] ''(Abolished in 1990)''<br /> <br /> == Current National Council ==<br /> <br /> The [[50th Empowered Council]] was elected by the [[Grand Chapter]] at the 2014 [[Grand Chapter Conference]] held in Atlanta, GA.<br /> <br /> === National Council Proposals ===<br /> The National Council has transitioned to posting their proposals online in advance of each meeting to further their transparency. <br /> * [[National Council Proposals]]<br /> <br /> === Objectives ===<br /> * [[National Council Objectives (2014-16)]]<br /> <br /> == History ==<br /> The National Council was first formed in 1925, shortly after Phi Sigma Pi became a National Fraternity with the founding of the [[Gamma Chapter]] at Bradley Polytechnic University, now [http://www.bradley.edu Bradley University], on May 2, 1921. [[Joseph Glen Bryan]] (&amp;#913; 28) was elected to serve as the first [[National President]].<br /> <br /> In 1928, [[Rolla F. Wood]] (&amp;#913; 39) became the National President. &quot;Wood is credited with galvanizing the National Officers into a cohesive unit.&quot;&lt;sup&gt;1&lt;/sup&gt; Under Wood's leadership, the fraternity began to flourish, and was represented in the creation of the Professional Interfraternity Conference in 1928. <br /> <br /> === World War II ===<br /> Elections for National Officers were not held between 1939 and 1946 due to the war emergency. The National Officers elected in 1939 served for seven years until 1946.<br /> <br /> === Female Council Members ===<br /> [[Anita P. Davis]] was elected National Historian in 1980 and became the first female member of National Council.<br /> <br /> '''Female Presidents'''<br /> <br /> [[Tammy Mleziva]] was elected [[National President]] in 2002, becoming the first female to hold this position. Since then, there have been three additional female Presidents. The full list is as follows:<br /> * [[Tammy Mleziva]], [[Alpha Epsilon Chapter | Alpha Epsilon]] (2002-2004)<br /> * [[Kara Domby]] (nee Maginnis), [[Gamma Theta Chapter | Gamma Theta]] (2004-2005)<br /> * [[Lisa A. Ambrosia Howard]], [[Beta Chapter | Beta]], [[Delta Xi Chapter | Delta Xi]] (2005-06)<br /> * [[Colleen Dougherty]], [[Alpha Theta Chapter | Alpha Theta]] (2006-07)<br /> <br /> == Further Resources ==<br /> * [[National Council Standards]], governance policies for members of National Council<br /> * List of all [[National Councils]] and officers<br /> <br /> == References ==<br /> &lt;sup&gt;1&lt;/sup&gt;''[[The Scholar's Province]]'', page 15<br /> <br /> [[Category:National Council]]<br /> [[Category:National Office]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=2014_National_Convention&diff=80695 2014 National Convention 2014-08-07T18:49:04Z <p>Phisig228: deleted awards no longer given</p> <hr /> <div>[[Image:Convention_2014.jpg|thumb|300px|right|National Convention, August 2014]]<br /> <br /> The '''2014 National Convention''' will be held at the Westin Peachtree Hotel in Atlanta, Georgia, July 30 - August 3 [[2014]]. The event will host the annual [[2014 Grand Chapter Conference|Grand Chapter Conference]].<br /> <br /> ==Grand Chapter Conference==<br /> ===Proposed National Constitution Amendments===<br /> <br /> ===National Council Nominees===<br /> =====National President=====<br /> * [[Matthew Nicoletta]], ''elected''<br /> =====Senior Vice President=====<br /> * [[Christopher Crout]]<br /> * [[Erik Walschburger]], ''elected''<br /> =====National Secretary=====<br /> * [[Natalie Swierzbin]], ''elected''<br /> =====Vice President of Finance=====<br /> * [[Sarah Cantwell]], ''elected''<br /> =====Vice President of Membership Development=====<br /> * [[Christopher McCoy]], ''elected''<br /> * [[Jeremy Reed]]<br /> =====Vice President of Chapter Development=====<br /> * [[Brian Bunton]], ''elected''<br /> * [[Michael Covin]]<br /> * [[David Serafini]]<br /> =====Vice President of Alumni Development=====<br /> * [[Ryan Alexander]], ''elected''<br /> * [[Josh Lazar]]<br /> * [[Kate McConnell]]<br /> =====Vice President of Philanthropy Development=====<br /> * [[Brian Broderick]]<br /> * [[Patrick Herron]], ''elected''<br /> <br /> ===Announcements===<br /> ===NAA Delegates===<br /> * [[Kate McConnell]] ''NAA Delegate 1''<br /> * [[Matt Peachey]] ''NAA Delegate 2''<br /> <br /> <br /> == National Convention==<br /> ===Announcements===<br /> ===Events===<br /> ===Attendees===<br /> ==Awards Banquet==<br /> ===Purple &amp; Gold Awards===<br /> * [[Outstanding Initiate Program Award]] - <br /> * [[Outstanding Fundraiser Award]] - [[Zeta Eta]] &amp; [[Delta Phi]] <br /> * [[Brother John Finnegan Award for Most Conventions Attended]] - [[David DeFina]]<br /> * [[Outstanding Risk Management Award]] - <br /> * [[Outstanding Regional Conference Award]] -<br /> * [[Outstanding Chapter Advisor Award]] - [[Dr. Dale Bachman]], [[Alpha]]<br /> <br /> ===Chapter Charters===<br /> * [[Eta Alpha]]<br /> * [[Eta Beta]]<br /> * [[Eta Gamma]]<br /> <br /> ===National Awards===<br /> * [[Steven A. DiGuiseppe Administrative Award]] - [[Zeta Iota]]<br /> * [[Josh and Britt Marder Excellence in National Philanthropy Award]] - [[Gamma Pi]]<br /> * [[Jeffrey L. Johnson National Chapter Fellowship Award]] - [[Delta Lambda]]<br /> * [[Outstanding Alumni Chapter]] - [[NYMAAC]]<br /> * [[Charles W. Chance Alumni Award]] - [[Beta Nu]]<br /> * [[Clarence O. Williams Most Improved New Chapter Award]] - [[Zeta Gamma]]<br /> * [[Sanders P. McComsey Most Improved Old Chapter Award]] - [[Alpha Delta]]<br /> * [[C.H. McClure Single Service Award]] - [[Beta Rho]]<br /> * [[Claude A. Phillips Fellowship Award]] - [[Epsilon Alpha]]<br /> * [[Dr. Eldo L. Hendricks Award for Excellence in Scholarship and Programming]] - [[Beta Pi]] [[Epsilon Xi]]<br /> <br /> ===[[Top in Region Award|Top in Region Awards]]===<br /> *[[Bluegrass Region]] - [[Gamma Beta]]<br /> *[[Buckeye Region]] - [[Beta Iota]]<br /> *[[Capital Region]] - [[Gamma Pi]]<br /> *[[Central Pennsylvania Region]] - [[Alpha Pi]]<br /> *[[Dominion Region]] - [[Beta Rho]]<br /> *[[East Region]] - [[Delta Chi]]<br /> *[[Eastern Midwest Region]]- [[Gamma Alpha]]<br /> *[[Great Lakes Region]] - [[Beta Sigma]]<br /> *[[Great Plains Region]] - [[Beta]]<br /> *[[Lonestar Region]] - [[Delta Phi]]<br /> *[[Mid Atlantic Region]] - [[Alpha Kappa]]<br /> *[[Mid South Region]] - [[Gamma Gamma]]<br /> *[[Northeast Region]] - [[Beta Nu]]<br /> *[[Pacific Coast Region]] - [[Zeta Eta]]<br /> *[[Philadelphia Metropolitan Region]] - [[Alpha Epsilon]] <br /> *[[South Region]] - [[Gamma Tau]]<br /> *[[Southeast Region]] - [[Gamma Eta]]<br /> *[[Upper Midwest Region]] - [[Zeta Rho]]<br /> *[[West Region]] - [[Delta Rho]]<br /> *[[Western Pennsylvania Region]] - [[Eta]] [[Alpha Omega]]<br /> <br /> ===[[Rolla F. Wood Graduate Scholarship]]===<br /> * [[Lauren Reef]], [[Beta Delta]] '09<br /> * [[Mary Cearley]], [[Alpha Omicron]] '12<br /> <br /> ===[[Richard Cecil Todd &amp; Clauda Pennock Todd Tripod Scholarship|Todd Tripod Scholarship]]===<br /> * [[Jillian Burgoyne]], [[Beta Epsilon]] '14<br /> <br /> ===[[Joseph Torchia Outstanding Chapter Award|Torchia Outstanding Chapter Award(s)]]===<br /> * [[Alpha Epsilon]]<br /> * [[Gamma Pi]]<br /> <br /> ===[[Distinguished Service Key]]===<br /> * [[Katie Peachey]]<br /> * [[Matt Peachey]]<br /> <br /> <br /> {{Template:Convention Years Box}}<br /> [[Category:National Conventions]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Talk:Brother_John_Finnegan_Award_for_Most_Conventions_Attended&diff=80557 Talk:Brother John Finnegan Award for Most Conventions Attended 2014-07-22T03:02:11Z <p>Phisig228: Edited Defina number</p> <hr /> <div>going into (2014) this is likely the order of most attended;<br /> * Ayana Wood(19)<br /> * Jeff Johnson (18)<br /> * David DeFina (17)<br /> * Stuart Brosey (16)<br /> * Steve DiGuiseppe (16)<br /> * Jonah Goodman(16)<br /> * Patrick Herron(16)<br /> * Josh Marder (16)<br /> * Alex Spirer (15)<br /> * Kim Johnson (14)<br /> * Kadira Coley(13)<br /> * Dave Batts (12)<br /> * Robbie Cassell (12)<br /> * Natalie Swierzbin (11)<br /> * Katie Peachey (10)<br /> * Gabe Lee(10)<br /> * Kyle Williams (9)<br /> * Matt Nicoletta (8)<br /> * Jeremy Tallman (8)<br /> * Debby Harnishfeger (7)<br /> * David Lynch (7)<br /> * Sarah Cantwell (6)<br /> * Chris McCoy (6)<br /> * Andrew Berman (6)<br /> * Zach Hummel (5)<br /> * Ted Daniels<br /> * Erik Walschburger<br /> * Stella Maher<br /> * Jeremy Reed<br /> * Matt Peachey</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Awards,_Scholarship,_%26_Emblem_Committee&diff=80552 Awards, Scholarship, & Emblem Committee 2014-07-20T01:45:51Z <p>Phisig228: Added all members</p> <hr /> <div>The Awards, Scholarship and Emblem Committee is a [[National Council Standing Committee]]. The Awards, Scholarship, &amp; Emblem Committee shall be chaired by the [[National Secretary]] and shall include at least one (1) member of a [[Collegiate Chapter]]. The committee shall be responsible for reviewing the Chapters' scores for the [[National Awards]], recommending recipients of Distinguished Service Keys to the [[National Council]], and recommending candidates for National Honorary Membership status. The committee shall also be responsible for making recommendations to the [[Grand Chapter]] when changes are deemed necessary to the emblems, jewelry, insignia, and official songs of Phi Sigma Pi.<br /> <br /> ==Membership==<br /> * [[Chris McCoy]], [[National Secretary]], Chair<br /> * [[Lindsey Morris]] <br /> * [[Fiona Stevenson]]<br /> * [[Nick Conway]]<br /> * [[Matt Peachey]]<br /> * [[Natalie Mikkelson]]<br /> * [[Aimee Landry]]<br /> * [[Stuart Klein]]<br /> * [[Tori Wheelis]]<br /> * [[David Friedhoff]]<br /> * [[Alex Barley]]<br /> [[Category:National Council Standing Committees]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Awards,_Scholarship,_%26_Emblem_Committee&diff=80334 Awards, Scholarship, & Emblem Committee 2014-05-23T02:34:51Z <p>Phisig228: added members</p> <hr /> <div>The Awards, Scholarship and Emblem Committee is a [[National Council Standing Committee]]. The Awards, Scholarship, &amp; Emblem Committee shall be chaired by the [[National Secretary]] and shall include at least one (1) member of a [[Collegiate Chapter]]. The committee shall be responsible for reviewing the Chapters' scores for the [[National Awards]], recommending recipients of Distinguished Service Keys to the [[National Council]], and recommending candidates for National Honorary Membership status. The committee shall also be responsible for making recommendations to the [[Grand Chapter]] when changes are deemed necessary to the emblems, jewelry, insignia, and official songs of Phi Sigma Pi.<br /> <br /> ==Membership==<br /> * [[Chris McCoy]], [[National Secretary]], Chair<br /> * [[Lindsey Morris]] <br /> * [[Fiona Stevenson]]<br /> * [[Nick Conway]]<br /> * [[Matt Peachey]]<br /> <br /> <br /> [[Category:National Council Standing Committees]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Endowment_Funds&diff=78816 Endowment Funds 2014-04-12T22:36:23Z <p>Phisig228: added details on when fund was established</p> <hr /> <div>'''Endowment Funds''' are funds setup for a specific purpose from which disbursements are made entirely from the accrued interest. By only disbursing the interest, the fund's principal remains intact, effectively allowing the fund to exist in perpetuity once it is fully endowed. In some instances, minimal disbursements can be made from an endowment fund before it reaches its full endowment level.<br /> <br /> == How to Setup an Endowment Fund ==<br /> The following steps are a general outline of steps to follow to create an endowment fund. These steps are only a guideline and not meant as an a comprehensive list for all endowments and all situations. The process can take a relatively long time to complete, but it is important to take the time necessary to set the endowment up in the way that is best for your situation. Set a deadline for each phase to ensure progress continues to be made toward the ultimate goal, but if during the process you determine you need more time to fully complete a step, don't rush through it. After all, the endowment will be around forever, so it is important to make the right decisions when setting it up.<br /> <br /> ===Set the vision===<br /> Ask yourself the following questions:<br /> *To what/whom do I want to disburse this money?<br /> *Why is this cause deserving of this money?<br /> *Will this cause be around long enough to validate the need for an endowment versus year-by-year direct funding? (If the cause may only be in existence for a few years, creating an endowment is probably not the right avenue to support it.)<br /> *Approximately how much money is envisioned to be disbursed each year? (You don't need an exact amount, but an estimate is necessary to determine how large the endowment will need to be to support it each year on the fund's interest)<br /> <br /> ===Get Buy-In and Refine the Vision===<br /> After you've put thought through the high level details of your Endowment, you then need to gain more buy-in. You likely won't handle all of the organization of the fund yourself and likely won't fund the entire endowment by yourself. With that in mind, it's important before the fund is setup to ensure you will have the support needed to make it successful. Make a list of at least 10 people you think will be interested in your idea. Depending on how large you estimated the endowment will need to be, you may want to make a larger list. These people will hopefully provide critical input in the planning stages as well as financial support down the road. Setup meetings (phone or in person) with the prospective supporters to discuss the high-level endowment idea and get their feedback. Make sure to capture all of their comments, both good and bad. These meetings will help determine if you have enough support to move forward with setting up the endowment fund or if the support for the endowment is not there at the current time. If the support isn't there at the current time, don't throw away the research you've done; it may be worth revisiting in another year or two once your support base or general circumstances have changed.<br /> <br /> ===Setup the Endowment Fund===<br /> Once you have gained buy-in and refined the vision of the fund, the next step is to plan the organizational and logistical details of the fund. It is a good idea to do this with the help of others. Take a few of the most interested people from your buy-in phase and ask if they would like to be involved on the organizational side of the endowment. Make sure to have enough people involved to get multiple viewpoints and help with all of the tasks that need to be completed, but not so many people that the level of input creates group deadlock. You may want to officially designate this group as a Board of Trustees for the fund whom will be charged collectively with making all decisions for the endowment going forward.<br /> <br /> As a group, do some homework and research different options of where to house the fund (i.e., where the money will be held). There are many organizations that specialize in this type of money management, but the two most worthwhile options to consider are endowing it through your college/university or through the [[Phi Sigma Pi Foundation]]. Ask yourself questions such as the following:<br /> *Is there a minimum balance needed to start the fund?<br /> *Is the fund required to reach a certain size in a certain amount of time?<br /> *Is there a minimum level that must be reached before any disbursements can be made?<br /> *Is a certain level of interest guaranteed?<br /> *What fees are charged for fund management costs?<br /> *How much flexibility is there to the rules, terms, and disbursement methods of the fund?<br /> *What happens to the money in the fund if it needs to close for any reason (e.g. cause no longer exists, doesn't reach a minimum balance, etc)<br /> <br /> Designate certain members to perform the research by the agreed upon date and to provide the information via email or setup a conference call to discuss as a group and make a decision.<br /> <br /> Once a decision is made as to where to house the fund, the next step will be filling out the necessary paperwork. Make sure to have the entire Board of Trustees or group involved in this process review the paperwork and create a charter for the endowment. Consider also having a lawyer review all paperwork before signing.<br /> <br /> ===Market and Manage the Fund===<br /> Once the endowment fund is officially chartered, you have reached a huge milestone that is the result of a lot of hard work; however, your work is not done! Now you need to do ensure that the endowment you worked so hard to create is successful. Report back to everyone you initially contacted during the buy-in phase whom expressed interest or a commitment in supporting the endowment and give them the details of the fund. Make sure you clearly explain the purpose of the fund (as there may have been minor changes to the plan as you worked your way through the process of refining the fund's vision) and provide details on how to donate to the fund. Make it as easy as possible for people to donate.<br /> <br /> Also consider ways to market the endowment to those who may not be familiar with it at all yet. Here are a few ideas that your Board of Trustees may want to expand your foundation of support:<br /> *Create a website. Buy a good domain name that is easy for people to recognize and remember. If possible, create the website in a way that people can make donations directly through it.<br /> *Send an email blast announcing the endowment to everyone who may be interested in the endowment (e.g. your chapter, region, etc)<br /> *Make personal phone calls<br /> *Create an announcement/periodic newsletter to distribute via mail or e-mail.<br /> *Make an announcement at appropriate events such as Founder's Day, large Alumni events, etc.<br /> <br /> == National Level Endowment Funds ==<br /> The following are examples of National Endowment Funds.<br /> <br /> === Subrosa Fund ===<br /> The Subrosa Fund was established during the November 19th, 1999 National Council meeting (Motion #96) to help Brothers in need due to natural disasters, accidents, or extenuating financial hardship. The name of the fund is taken from The Ritual. The term literally translates to &quot;under the rose&quot; and signifies a sense of secrecy. As such, the details of the amounts and recipients of this fund are not shared with the membership at large.<br /> <br /> === Jeff and Kim Johnson Existence and Expansion Endowment Fund ===<br /> The Jeff and Kim Johnson Existence and Expansion Endowment Fund was established in 2007 by former [[National President]] [[Jeff Johnson]] and his wife Kim. The fund provides financial support for chapter expansion efforts as well as provides financial assistance to chapters in danger of going inactive.<br /> <br /> === Lamp of Knowledge Fund ===<br /> The Lamp of Knowledge Fund was established in 2007 and formally chartered into existence during Grand Chapter that year. The purpose is to increase member participation in leadership training, national events and philanthropic activities. Initial uses of the fund include funding a membership recruitment incentive plan that pays National Convention registration costs for Chapters that meet certain recruitment goals as well as provide grants for Phi Sigma Pi alumni who join the [[Teach For America]] corps.<br /> <br /> == Chapter Level Endowment Funds ==<br /> The following are examples of Chapter Endowment Funds.<br /> <br /> ===Alpha Tau Chapter===<br /> The [[Alpha Tau Chapter]] Endowment Fund was created on August 8, 2007. The fund uses corporate sponsorship and fundraising to financially assist students within the community through scholarships. The Endowment Fund has a board of directors consisting of undergraduate and alumni brothers of Alpha Tau.<br /> <br /> ''For more information:'' [http://www.atendowment.com/ Alpha Tau Endowment Website]<br /> <br /> ===Alpha Rho Chapter===<br /> ''Main article: [[Alpha Rho Chapter Endowment Fund]]''<br /> <br /> The Alpha Rho Chapter Endowment Fund was chartered on October 27, 2007 through the [[Phi Sigma Pi Foundation]]. The intent of the endowment is to fund scholarships and eventually other programming for [[Alpha Rho Chapter]]. The initial usage of the funds is as follows:<br /> <br /> *'''4/16/07 Memorial Scholarship'''<br /> *'''Erin N. Peterson New Brother Grant'''<br /> <br /> ''For more information:'' [http://www.pspfund.com/ Alpha Rho Endowment Website]<br /> <br /> <br /> {{Resource Guides Footer}}<br /> <br /> [[Category:Resource Guides]]<br /> [[Category:Fundraising Resource Guide]]<br /> [[Category:Endowment Funds]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=49th_Empowered_Council&diff=77830 49th Empowered Council 2014-03-07T01:21:46Z <p>Phisig228: created motions section</p> <hr /> <div>Installed August 4th, 2012.<br /> <br /> &lt;table border=&quot;1&quot;&gt;<br /> &lt;tr&gt;<br /> &lt;td&gt;&lt;b&gt;[[National President]]&lt;/b&gt;&lt;/td&gt;<br /> &lt;td&gt;[[Jonah K. Goodman]], [[Delta Alpha Chapter|Delta Alpha]]&lt;/td&gt;<br /> &lt;/tr&gt;<br /> &lt;tr&gt;<br /> &lt;td&gt;&lt;b&gt;[[Senior Vice President]]&lt;/b&gt;&lt;/td&gt;<br /> &lt;td&gt;[[Erik Walschburger]], [[Alpha Lambda]]&lt;/td&gt;<br /> &lt;/tr&gt;<br /> &lt;tr&gt;<br /> &lt;td&gt;&lt;b&gt;[[National Secretary]]&lt;/b&gt;&lt;/td&gt;<br /> &lt;td&gt;[[Chris McCoy]], [[Gamma Beta]]&lt;/td&gt;<br /> &lt;/tr&gt;<br /> &lt;tr&gt;<br /> &lt;td&gt;&lt;b&gt;[[Vice President of Finance]]&lt;/b&gt;&lt;/td&gt;<br /> &lt;td&gt;[[Matthew Nicoletta]], [[Beta Kappa]]&lt;/td&gt;<br /> &lt;/tr&gt;<br /> &lt;tr&gt;<br /> &lt;td&gt;&lt;b&gt;[[Vice President of Membership Development]]&lt;/b&gt;&lt;/td&gt;<br /> &lt;td&gt;[[Natalie Swierzbin]], [[Gamma Epsilon]]&lt;/td&gt;<br /> &lt;/tr&gt;<br /> &lt;tr&gt;<br /> &lt;td&gt;&lt;b&gt;[[Vice President of Chapter Development]]&lt;/b&gt;&lt;/td&gt;<br /> &lt;td&gt;[[David Serafini]], [[Beta Phi]]&lt;/td&gt;<br /> &lt;/tr&gt;<br /> &lt;tr&gt;<br /> &lt;td&gt;&lt;b&gt;[[Vice President of Alumni Development]]&lt;/b&gt;&lt;/td&gt;<br /> &lt;td&gt;[[Sarah Cantwell]], [[Beta Sigma]]&lt;/td&gt;<br /> &lt;/tr&gt;<br /> &lt;tr&gt;<br /> &lt;td&gt;&lt;b&gt;[[Vice President of Philanthropy Development]]&lt;/b&gt;&lt;/td&gt;<br /> &lt;td&gt;[[Kyle Williams]], [[Gamma Delta]]&lt;/td&gt;<br /> &lt;/tr&gt;<br /> &lt;/table&gt;<br /> &lt;br&gt;<br /> ==Objectives==<br /> [[National Council Objectives (2012-14)]]<br /> &lt;br&gt;<br /> ==Motions==<br /> <br /> <br /> &lt;br&gt;&lt;br&gt;<br /> {{Infobox CouncilSuccession<br /> | preceded = [[48th Empowered Council]]<br /> | succeeded = [[50th Empowered Council]]<br /> | councilname = 49th Empowered Council<br /> | term = 2012-2014<br /> }}<br /> <br /> <br /> [[Category:National Council]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Christopher_McCoy&diff=77829 Christopher McCoy 2014-03-07T01:11:23Z <p>Phisig228: edited personal info</p> <hr /> <div>{{Infobox Brother<br /> | image = Meandkim.jpg<br /> | caption = Chris and his wife, Kimberly <br /> | name = Christopher McCoy <br /> | chapter = Gamma Beta<br /> | school = Morehead State University<br /> | inducted = Spring 2004<br /> | rollnumber = &amp;#915;&amp;#914; 228<br /> | honorarychapter = Epsilon Rho and Epsilon Phi<br /> | birth_date = November 16, 1983<br /> | major = Bachelor of University Studies, Master of Arts in Adult and Higher Education<br /> | spouse = Kimberly McCoy<br /> | nicknames = McCoy<br /> | awards = Most Active Alumni, Brother of the Year, Most Dedicated Brother, Chapter Service Key (Gamma Beta)<br /> }}<br /> <br /> '''Christopher McCoy''' (born 16 November [[1983]]) is an Alumnus Member of [[Gamma Beta Chapter]] (&amp;#915;&amp;#914; 228) at [http://www.moreheadstate.edu Morehead State University]. He is the current [[National Secretary]].<br /> <br /> == Early Fraternity Life and Career ==<br /> Chris enrolled at Morehead State University during Fall semester in 2002 after graduating from Jackson High School in Jackson, Ohio. During his first semester of college, Chris joined Pi Kappa Phi fraternity as a way to meet new people on campus. After spending time in Greek Life, Chris wanted to meet a new group of people and decided to attend a Phi Sigma Pi recruitment event. McCoy joined Phi Sigma Pi during the Spring 2004 semester. He was one of four members of the Tau class and served as the class vice president.<br /> <br /> == Collegiate Years at Gamma Beta Chapter ==<br /> Chris served [[Gamma Beta]] as the risk management chair, fundraising chair, Initiate Advisor, and President. Chris was a member of the peanut gallery during [[2005 Grand Chapter Conference|Grand Chapter 2005]] and was the chapter's delegate during [[2006 Grand Chapter Conference|Grand Chapter 2006]]. Chris took part in the drafting of several documents that the chapter still uses today. He drafted the chapter's risk management policy, initiate policy, recruitment policy, and co-author the chapter alumni advisory board plan with Brother [[Jesse Howard]]. He also wrote the ceremony for [[Gamma Beta|Gamma Beta's]] Key Exchange for Big and Lil brothers. Chris lead the chapter through a period of recruitment growth during his term as recruitment/initiate advisor. During his term, 25 members were inducted into [[Gamma Beta Chapter]] which more than doubled the chapter size. Chris also was the contact for the chapter starting their Bingo fundraiser. Chris was awarded Brother of the Year in 2006, best Big/Lil with Lil [[Kelly Gripshover]] in 2006, and Most Dedicated Brother at Mid-South Regionals in 2006.<br /> <br /> == Alumni Years to Present ==<br /> After graduation, Chris has stayed active within Phi Sigma Pi. He joined the [[National Development Committee]] and has served as [[Gamma Beta|Gamma Beta's]] and Epsilon Phi's Chapter Alumni Advisor and is the current chapter advisor for [[Epsilon Rho]] chapter at Northern Kentucky University. Recently, Chris served as one of the keynote speakers for the 2010 Mid South Regional Conference along with Ted Daniels.<br /> <br /> Chris currently lives in Elsmere, Kentucky and works at the University of Cincinnati . He was married to his college sweetheart on June 7,2008.<br /> <br /> == National Involvement ==<br /> * [[2005 Grand Chapter Conference|Grand Chapter]], 2005<br /> * [[Mid South Regional Conference]], 2006<br /> * [[National Chapter Development Committee]], 2006<br /> * [[2006 National Convention]], 2006<br /> * [[Mid South Regional Conference]], 2007<br /> * [[2006 Grand Chapter]] Delegate, 2006<br /> * [[National Development Committee]], 2007-2009<br /> * Nominee for [[Vice President of Chapter Development]],2008<br /> * [[2008 National Convention]], 2008<br /> * [[Mid South Regional Conference]], 2010<br /> * [[2010 National Convention]], 2010<br /> * [[National Secretary]], 2010-Present<br /> * [[2011 National Convention]], 2011<br /> * [[Bluegrass Regional Conference]], 2011 Co-Keynote Speaker<br /> * [[2012 National Convention]], 2012<br /> * [[Bluegrass Regional Conference]], 2012<br /> * [[2013 National Convention]], 2013<br /> * [[Buckeye Regional Conference]], 2013<br /> * [[Bluegrass Regional Conference]], 2013 Keynote Speaker<br /> * [[Buckeye Regional Conference]], 2014 Keynote Speaker<br /> <br /> == Bigs and Littles ==<br /> Chris' Big Brother is [[Amanda Earnest]], who is now working doing graphic design at Auburn University.<br /> <br /> Chris has 3 Little Brothers:<br /> * Little 1, [[Ginny Beiting]],Alumna<br /> * Little 2, [[Sarah Sharp]], Alumna<br /> * Little 3, [[Kelly Gripshover]], Alumna<br /> <br /> Chris' family was once the smallest family in Gamma Beta with only two members and within two semesters it grew to the largest. His family colors are red, green, and blue, which were the favorite colors of the three little brothers. The family mascot is the Beaver.<br /> <br /> [[Image:meandlils.jpg|thumb|450px|center|Chris and his Lil Brothers]]<br /> <br /> == Other Interesting Facts ==<br /> *Chris's nickname at Gamma Beta is &quot;The Godfather&quot; due to his ability to pick up numerous lils and also for eliminating people while playing &quot;Mafia!&quot;<br /> <br /> *Chris also serves as a Risk Management facilitator, presenting workshop on chapter risk management issues<br /> <br /> *Both Chris and his Great Great Great Grandlil Kimmi Gibson are Youth Pastors.<br /> <br /> &lt;!-- Please do not remove the &quot;Members&quot; category tag below. If you wish to add category tags for &quot;Alumni Members&quot; or &quot;Collegiate Members&quot; please do so as appropriate, or ask for help on your talk page. --&gt;<br /> <br /> {{Infobox CouncilSuccession | preceded = [[Matt Fong]], [[Delta Omega]] | succeeded = ''Incumbent'' | councilname = [[National Secretary]] | term = 2010-present }} <br /> <br /> [[Category:Members]]<br /> [[Category:Alumni Members]]<br /> [[Category:Gamma Beta Members]]<br /> [[Category:Gamma Beta Alumni Members]]<br /> [[Category:Gamma Beta Chapter]]<br /> [[Category:2008 National Council Nominees]]<br /> [[Category:National Council]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Christopher_McCoy&diff=77828 Christopher McCoy 2014-03-07T01:10:24Z <p>Phisig228: edited personal info</p> <hr /> <div>{{Infobox Brother<br /> | image = Meandkim.jpg<br /> | caption = Chris and his wife, Kimberly <br /> | name = Christopher McCoy <br /> | chapter = Gamma Beta, Epsilon Rho (H), Epsilon Phi (H)<br /> | school = Morehead State University<br /> | inducted = Spring 2004<br /> | rollnumber = &amp;#915;&amp;#914; 228<br /> | alumnichapter = <br /> | honorarychapter = <br /> | birth_date = November 16, 1983<br /> | major = Bachelor of University Studies, Master of Arts in Adult and Higher Education<br /> | spouse = Kimberly McCoy<br /> | nicknames = McCoy<br /> | awards = Most Active Alumni, Brother of the Year, Most Dedicated Brother, Chapter Service Key (Gamma Beta)<br /> }}<br /> <br /> '''Christopher McCoy''' (born 16 November [[1983]]) is an Alumnus Member of [[Gamma Beta Chapter]] (&amp;#915;&amp;#914; 228) at [http://www.moreheadstate.edu Morehead State University]. He is the current [[National Secretary]].<br /> <br /> == Early Fraternity Life and Career ==<br /> Chris enrolled at Morehead State University during Fall semester in 2002 after graduating from Jackson High School in Jackson, Ohio. During his first semester of college, Chris joined Pi Kappa Phi fraternity as a way to meet new people on campus. After spending time in Greek Life, Chris wanted to meet a new group of people and decided to attend a Phi Sigma Pi recruitment event. McCoy joined Phi Sigma Pi during the Spring 2004 semester. He was one of four members of the Tau class and served as the class vice president.<br /> <br /> == Collegiate Years at Gamma Beta Chapter ==<br /> Chris served [[Gamma Beta]] as the risk management chair, fundraising chair, Initiate Advisor, and President. Chris was a member of the peanut gallery during [[2005 Grand Chapter Conference|Grand Chapter 2005]] and was the chapter's delegate during [[2006 Grand Chapter Conference|Grand Chapter 2006]]. Chris took part in the drafting of several documents that the chapter still uses today. He drafted the chapter's risk management policy, initiate policy, recruitment policy, and co-author the chapter alumni advisory board plan with Brother [[Jesse Howard]]. He also wrote the ceremony for [[Gamma Beta|Gamma Beta's]] Key Exchange for Big and Lil brothers. Chris lead the chapter through a period of recruitment growth during his term as recruitment/initiate advisor. During his term, 25 members were inducted into [[Gamma Beta Chapter]] which more than doubled the chapter size. Chris also was the contact for the chapter starting their Bingo fundraiser. Chris was awarded Brother of the Year in 2006, best Big/Lil with Lil [[Kelly Gripshover]] in 2006, and Most Dedicated Brother at Mid-South Regionals in 2006.<br /> <br /> == Alumni Years to Present ==<br /> After graduation, Chris has stayed active within Phi Sigma Pi. He joined the [[National Development Committee]] and has served as [[Gamma Beta|Gamma Beta's]] and Epsilon Phi's Chapter Alumni Advisor and is the current chapter advisor for [[Epsilon Rho]] chapter at Northern Kentucky University. Recently, Chris served as one of the keynote speakers for the 2010 Mid South Regional Conference along with Ted Daniels.<br /> <br /> Chris currently lives in Elsmere, Kentucky and works at the University of Cincinnati . He was married to his college sweetheart on June 7,2008.<br /> <br /> == National Involvement ==<br /> * [[2005 Grand Chapter Conference|Grand Chapter]], 2005<br /> * [[Mid South Regional Conference]], 2006<br /> * [[National Chapter Development Committee]], 2006<br /> * [[2006 National Convention]], 2006<br /> * [[Mid South Regional Conference]], 2007<br /> * [[2006 Grand Chapter]] Delegate, 2006<br /> * [[National Development Committee]], 2007-2009<br /> * Nominee for [[Vice President of Chapter Development]],2008<br /> * [[2008 National Convention]], 2008<br /> * [[Mid South Regional Conference]], 2010<br /> * [[2010 National Convention]], 2010<br /> * [[National Secretary]], 2010-Present<br /> * [[2011 National Convention]], 2011<br /> * [[Bluegrass Regional Conference]], 2011 Co-Keynote Speaker<br /> * [[2012 National Convention]], 2012<br /> * [[Bluegrass Regional Conference]], 2012<br /> * [[2013 National Convention]], 2013<br /> * [[Buckeye Regional Conference]], 2013<br /> * [[Bluegrass Regional Conference]], 2013 Keynote Speaker<br /> * [[Buckeye Regional Conference]], 2014 Keynote Speaker<br /> <br /> == Bigs and Littles ==<br /> Chris' Big Brother is [[Amanda Earnest]], who is now working doing graphic design at Auburn University.<br /> <br /> Chris has 3 Little Brothers:<br /> * Little 1, [[Ginny Beiting]],Alumna<br /> * Little 2, [[Sarah Sharp]], Alumna<br /> * Little 3, [[Kelly Gripshover]], Alumna<br /> <br /> Chris' family was once the smallest family in Gamma Beta with only two members and within two semesters it grew to the largest. His family colors are red, green, and blue, which were the favorite colors of the three little brothers. The family mascot is the Beaver.<br /> <br /> [[Image:meandlils.jpg|thumb|450px|center|Chris and his Lil Brothers]]<br /> <br /> == Other Interesting Facts ==<br /> *Chris's nickname at Gamma Beta is &quot;The Godfather&quot; due to his ability to pick up numerous lils and also for eliminating people while playing &quot;Mafia!&quot;<br /> <br /> *Chris also serves as a Risk Management facilitator, presenting workshop on chapter risk management issues<br /> <br /> *Both Chris and his Great Great Great Grandlil Kimmi Gibson are Youth Pastors.<br /> <br /> &lt;!-- Please do not remove the &quot;Members&quot; category tag below. If you wish to add category tags for &quot;Alumni Members&quot; or &quot;Collegiate Members&quot; please do so as appropriate, or ask for help on your talk page. --&gt;<br /> <br /> {{Infobox CouncilSuccession | preceded = [[Matt Fong]], [[Delta Omega]] | succeeded = ''Incumbent'' | councilname = [[National Secretary]] | term = 2010-present }} <br /> <br /> [[Category:Members]]<br /> [[Category:Alumni Members]]<br /> [[Category:Gamma Beta Members]]<br /> [[Category:Gamma Beta Alumni Members]]<br /> [[Category:Gamma Beta Chapter]]<br /> [[Category:2008 National Council Nominees]]<br /> [[Category:National Council]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Christopher_McCoy&diff=77827 Christopher McCoy 2014-03-07T01:08:07Z <p>Phisig228: added national involvement</p> <hr /> <div>{{Infobox Brother<br /> | image = Meandkim.jpg<br /> | caption = Chris and his wife, Kimberly <br /> | name = Christopher McCoy <br /> | chapter = Gamma Beta<br /> | school = Morehead State University<br /> | inducted = Spring 2004<br /> | rollnumber = &amp;#915;&amp;#914; 228<br /> | alumnichapter = <br /> | honorarychapter = <br /> | birth_date = November 16, 1983<br /> | major = <br /> | spouse = Kimberly McCoy<br /> | nicknames = <br /> | awards = Most Active Alumni, Brother of the Year, Most Dedicated Brother, Chapter Service Key<br /> }}<br /> <br /> '''Christopher McCoy''' (born 16 November [[1983]]) is an Alumnus Member of [[Gamma Beta Chapter]] (&amp;#915;&amp;#914; 228) at [http://www.moreheadstate.edu Morehead State University]. He is the current [[National Secretary]].<br /> <br /> == Early Fraternity Life and Career ==<br /> Chris enrolled at Morehead State University during Fall semester in 2002 after graduating from Jackson High School in Jackson, Ohio. During his first semester of college, Chris joined Pi Kappa Phi fraternity as a way to meet new people on campus. After spending time in Greek Life, Chris wanted to meet a new group of people and decided to attend a Phi Sigma Pi recruitment event. McCoy joined Phi Sigma Pi during the Spring 2004 semester. He was one of four members of the Tau class and served as the class vice president.<br /> <br /> == Collegiate Years at Gamma Beta Chapter ==<br /> Chris served [[Gamma Beta]] as the risk management chair, fundraising chair, Initiate Advisor, and President. Chris was a member of the peanut gallery during [[2005 Grand Chapter Conference|Grand Chapter 2005]] and was the chapter's delegate during [[2006 Grand Chapter Conference|Grand Chapter 2006]]. Chris took part in the drafting of several documents that the chapter still uses today. He drafted the chapter's risk management policy, initiate policy, recruitment policy, and co-author the chapter alumni advisory board plan with Brother [[Jesse Howard]]. He also wrote the ceremony for [[Gamma Beta|Gamma Beta's]] Key Exchange for Big and Lil brothers. Chris lead the chapter through a period of recruitment growth during his term as recruitment/initiate advisor. During his term, 25 members were inducted into [[Gamma Beta Chapter]] which more than doubled the chapter size. Chris also was the contact for the chapter starting their Bingo fundraiser. Chris was awarded Brother of the Year in 2006, best Big/Lil with Lil [[Kelly Gripshover]] in 2006, and Most Dedicated Brother at Mid-South Regionals in 2006.<br /> <br /> == Alumni Years to Present ==<br /> After graduation, Chris has stayed active within Phi Sigma Pi. He joined the [[National Development Committee]] and has served as [[Gamma Beta|Gamma Beta's]] and Epsilon Phi's Chapter Alumni Advisor and is the current chapter advisor for [[Epsilon Rho]] chapter at Northern Kentucky University. Recently, Chris served as one of the keynote speakers for the 2010 Mid South Regional Conference along with Ted Daniels.<br /> <br /> Chris currently lives in Elsmere, Kentucky and works at the University of Cincinnati . He was married to his college sweetheart on June 7,2008.<br /> <br /> == National Involvement ==<br /> * [[2005 Grand Chapter Conference|Grand Chapter]], 2005<br /> * [[Mid South Regional Conference]], 2006<br /> * [[National Chapter Development Committee]], 2006<br /> * [[2006 National Convention]], 2006<br /> * [[Mid South Regional Conference]], 2007<br /> * [[2006 Grand Chapter]] Delegate, 2006<br /> * [[National Development Committee]], 2007-2009<br /> * Nominee for [[Vice President of Chapter Development]],2008<br /> * [[2008 National Convention]], 2008<br /> * [[Mid South Regional Conference]], 2010<br /> * [[2010 National Convention]], 2010<br /> * [[National Secretary]], 2010-Present<br /> * [[2011 National Convention]], 2011<br /> * [[Bluegrass Regional Conference]], 2011 Co-Keynote Speaker<br /> * [[2012 National Convention]], 2012<br /> * [[Bluegrass Regional Conference]], 2012<br /> * [[2013 National Convention]], 2013<br /> * [[Buckeye Regional Conference]], 2013<br /> * [[Bluegrass Regional Conference]], 2013 Keynote Speaker<br /> * [[Buckeye Regional Conference]], 2014 Keynote Speaker<br /> <br /> == Bigs and Littles ==<br /> Chris' Big Brother is [[Amanda Earnest]], who is now working doing graphic design at Auburn University.<br /> <br /> Chris has 3 Little Brothers:<br /> * Little 1, [[Ginny Beiting]],Alumna<br /> * Little 2, [[Sarah Sharp]], Alumna<br /> * Little 3, [[Kelly Gripshover]], Alumna<br /> <br /> Chris' family was once the smallest family in Gamma Beta with only two members and within two semesters it grew to the largest. His family colors are red, green, and blue, which were the favorite colors of the three little brothers. The family mascot is the Beaver.<br /> <br /> [[Image:meandlils.jpg|thumb|450px|center|Chris and his Lil Brothers]]<br /> <br /> == Other Interesting Facts ==<br /> *Chris's nickname at Gamma Beta is &quot;The Godfather&quot; due to his ability to pick up numerous lils and also for eliminating people while playing &quot;Mafia!&quot;<br /> <br /> *Chris also serves as a Risk Management facilitator, presenting workshop on chapter risk management issues<br /> <br /> *Both Chris and his Great Great Great Grandlil Kimmi Gibson are Youth Pastors.<br /> <br /> &lt;!-- Please do not remove the &quot;Members&quot; category tag below. If you wish to add category tags for &quot;Alumni Members&quot; or &quot;Collegiate Members&quot; please do so as appropriate, or ask for help on your talk page. --&gt;<br /> <br /> {{Infobox CouncilSuccession | preceded = [[Matt Fong]], [[Delta Omega]] | succeeded = ''Incumbent'' | councilname = [[National Secretary]] | term = 2010-present }} <br /> <br /> [[Category:Members]]<br /> [[Category:Alumni Members]]<br /> [[Category:Gamma Beta Members]]<br /> [[Category:Gamma Beta Alumni Members]]<br /> [[Category:Gamma Beta Chapter]]<br /> [[Category:2008 National Council Nominees]]<br /> [[Category:National Council]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Proposal-NS-2014-05&diff=76386 Proposal-NS-2014-05 2014-01-07T18:34:29Z <p>Phisig228: </p> <hr /> <div>'''Council Member Name:''' Christopher McCoy<br /> <br /> '''Council Position—Proposal Number:''' NS-05<br /> <br /> '''Meeting Date for Proposal:''' Review as soon as possible<br /> <br /> '''Objective this proposal falls under:''' Leadership Development and Opportunity 6.0 and 7.0<br /> <br /> '''What costs are associated with this proposal? (if none state &quot;none&quot;):''' None<br /> <br /> '''Additional Pertinent Information: (if none state &quot;none&quot;):''' Currently there are several years worth of old National Council and Grand Chapter meeting minutes stored at the National Headquarters. A vast majority of these minutes are still in paper form, which does not allow them to be properly protected and preserved. This proposal would create a method for the national organization to digitize the old records so they may be cataloged for historical preservation and reference. <br /> <br /> ''Phase 1:''<br /> Volunteers from the National Development Commitment who are located within an accessible distance from the National Headquarters will physically scan the old minutes and convert, if necessary, to pdf format. The National Secretary will coordinate with the Executive Director and NDC volunteers to set the times the volunteers will be present and working at the National Headquarters to avoid any conflicts. <br /> <br /> Once the records are scanned, the volunteers will upload the pdf files to a digital dropbox service.<br /> This phase would be projected to be completed by Feb. 1.<br /> <br /> ''Phase 2:''<br /> <br /> Additional NDC volunteers will retrieve the files from the dropbox service. The files will be reviewed by the volunteers and asked to perform the following tasks:<br /> <br /> *Review the entire document to ensure the minutes are in its entirety. <br /> <br /> *Transcribe any formal motions stated in the minutes to created wiki pages. There will be one page for past Council motions and one for past <br /> Grand Chapter motions.<br /> <br /> *Make notation of any significant National Council report described in the minutes.<br /> <br /> *Save the overall file in a consistent format established by the National Secretary.<br /> <br /> ''Phase 3:''<br /> <br /> The National Secretary will review the files to make sure they have all been saved in the proper format. The files will then be uploaded to the Brother Toolbox by National Staff. The files will then be transferred to an accessible space on the new website when the organization transitions to their new web provider.<br /> <br /> The National Secretary will begin to record current Council and Grand Chapter meeting minutes on the wiki pages created. This will assisted in make motions more accessible and transparent.<br /> <br /> '''What is the motion to be made on this?''' I move to accept the proposal.</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Proposal-NS-2014-05&diff=76385 Proposal-NS-2014-05 2014-01-07T18:30:53Z <p>Phisig228: Created page with &quot;'''Council Member Name:''' Christopher McCoy '''Council Position—Proposal Number:''' NS-05 '''Meeting Date for Proposal:''' Review as soon as possible '''Objective this p...&quot;</p> <hr /> <div>'''Council Member Name:''' Christopher McCoy<br /> <br /> '''Council Position—Proposal Number:''' NS-05<br /> <br /> '''Meeting Date for Proposal:''' Review as soon as possible<br /> <br /> '''Objective this proposal falls under:''' Leadership Development and Opportunity 6.0 and 7.0<br /> <br /> '''What costs are associated with this proposal? (if none state &quot;none&quot;):''' None<br /> <br /> '''Additional Pertinent Information: (if none state &quot;none&quot;):''' Currently there are several years worth of old National Council and Grand Chapter meeting minutes stored at the National Headquarters. A vast majority of these minutes are still in paper form, which does not allow them to be properly protected and preserved. This proposal would create a method for the national organization to digitize the old records so they may be cataloged for historical preservation and reference. <br /> <br /> [[Phase 1:]]<br /> Volunteers from the National Development Commitment who are located within an accessible distance from the National Headquarters will physically scan the old minutes and convert, if necessary, to pdf format. The National Secretary will coordinate with the Executive Director and NDC volunteers to set the times the volunteers will be present and working at the National Headquarters to avoid any conflicts. <br /> <br /> Once the records are scanned, the volunteers will upload the pdf files to a digital dropbox service.<br /> This phase would be projected to be completed by Feb. 1.<br /> <br /> [[Phase 2:]]<br /> <br /> Additional NDC volunteers will retrieve the files from the dropbox service. The files will be reviewed by the volunteers and asked to perform the following tasks:<br /> *Review the entire document to ensure the minutes are in its entirety. <br /> *Transcribe any formal motions stated in the minutes to created wiki pages. There will be one page for past Council motions and one for past <br /> Grand Chapter motions.<br /> *Make notation of any significant National Council report described in the minutes.<br /> *Save the overall file in a consistent format established by the National Secretary.<br /> <br /> [[Phase 3:]]<br /> <br /> The National Secretary will review the files to make sure they have all been saved in the proper format. The files will then be uploaded to the Brother Toolbox by National Staff. The files will then be transferred to an accessible space on the new website when the organization transitions to their new web provider.<br /> <br /> The National Secretary will begin to record current Council and Grand Chapter meeting minutes on the wiki pages created. This will assisted in make motions more accessible and transparent.<br /> <br /> '''What is the motion to be made on this?''' I move to accept the proposal.</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Proposal-2014-ns04&diff=76314 Proposal-2014-ns04 2014-01-02T05:46:32Z <p>Phisig228: Created page with &quot;'''Council Member Name:''' Christopher McCoy '''Council Position—Proposal Number:''' NS-04 '''Meeting Date for Proposal:''' Review as soon as possible '''Objective this p...&quot;</p> <hr /> <div>'''Council Member Name:''' Christopher McCoy<br /> <br /> '''Council Position—Proposal Number:''' NS-04<br /> <br /> '''Meeting Date for Proposal:''' Review as soon as possible<br /> <br /> '''Objective this proposal falls under:''' Pride, Professionalism and Respect 5.0 / Dialogue and Collaboration 5.0 / Long-Term Planning and Sustainability 9.0<br /> <br /> '''What costs are associated with this proposal? (if none state &quot;none&quot;):''' None<br /> <br /> '''Additional Pertinent Information: (if none state &quot;none&quot;):'''<br /> This proposal outlines the establishment for the first roundtable led by the National Secretary. <br /> <br /> '''Topic of Roundtable:''' This roundtable will be focused on Form 110s. Topics discussed in the roundtable will include an quick overview of why Phi Sigma Pi utilizes the Form 110 system, an overall of the changes to the Form 110 process, and time for participates to share best practices for Form 110 composition and submission.<br /> <br /> '''Method of Delivery:'''The roundtables will be hosted on the Google+ Hangout platform. The hangouts will be recorded for those unable to join the hangout. <br /> <br /> '''Timeline:''' The roundtable(s) would be hosted during the week of Jan. 27-31. The roundtable would actually be two roundtables lasting 60 minutes. The first roundtable would be scheduled for 7pm EST for chapters on Eastern and Central time zones. A second roundtable session would be held the same evening at 10pm for chapters in Mountain and Western time zones. This would allow maximum reach of chapters to take part in the roundtable.<br /> <br /> The roundtable would be announced to chapters on the week of Jan. 13th. Finalized participates would be notified by Jan. 22nd. <br /> <br /> '''Selection of Participates:''' The roundtable should have as diverse representation as possible. Each roundtable session will be limited to 8 chapters. Preference will be that each roundtable reserve two spots per session for newly inducted chapters that have been chartered within the past 3 semesters so they can benefit from hearing best practices. It will also be preferred that at least one spot be reserved in each roundtable for a chapter that has been identified as a leading chapter in Form 110 submission.<br /> <br /> '''Roundtable Recording:''' The recording of the roundtables can be used as a video to be sent to all chapter presidents and secretaries in later semester emails regarding the Form 110 process.<br /> <br /> <br /> '''What is the motion to be made on this?''' I move to establish Spring 2014 National Secretary Form 110 roundtables.</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=How_to_Recruit_Males&diff=75796 How to Recruit Males 2013-11-26T14:06:38Z <p>Phisig228: /* Approach */</p> <hr /> <div>Many Chapters have the recurring problem of recruiting too few males. One of the biggest issues we face as a National Fraternity is proving to our universities that we really are CO-ed. In a lot of ways, we do this to ourselves in the recruitment and PR tactics we use. Here are a few ideas for recruiting males that you may not have though of. <br /> <br /> ==Style==<br /> When making your recruitment posters, make sure you’re using fonts or other elements that would appeal to a co-ed audience.<br /> <br /> ==Color== <br /> Using light purple and baby yellow, while pretty, probably will not scream “CO ED” at the males that read your posters. Using black, gold and dark purple in your colored posters, or school colors, for your recruitment t-shirts might help males to see that this organization is not just for females.<br /> <br /> ==Campus involvement==<br /> Throughout the year, get involved with OTHER campus organizations that have a lot of male members. Support their events, co-sponsor events with them, send males to their meetings to invite them to rush, have a mixer with them, etc.<br /> <br /> ==Location==<br /> Hang posters and flyers in “manly” places on campus. For example, all male dorms (or floors), cafeteria, men's bathrooms, Recreation or Intramural sports centers. There are also majors and colleges that are stereotypically male-oriented. Areas like engineering, architecture, building construction are great places to start . . . hang posters/fliers in those buildings or classrooms.<br /> <br /> ==Balance: For Recruitment events==<br /> Have a flag football night, have a BBQ wing night, help fix a house for service, etc.<br /> <br /> ==Ratio== <br /> At the “meet Phi Sigma Pi” nights, have a 50-50 ratio of male and female brothers standing in front of the room. Every chapter does it differently, but it will really help to portray a 50-50 truly co-ed fraternity. If you chapter does not have many Active male members consider asking Alumni or members from a nearby chapter to help.<br /> <br /> ==Approach== <br /> During recruitment, have the male brothers approach male prospectives. Invite them to play basketball, watch a game, or whatever is going on with other male Phi Sigma Pi brothers.<br /> <br /> == References == <br /> [http://www.phisigmapi.org/BrothersOnly/Toolbox/tabid/63/Default.aspx?Command=Core_Download&amp;EntryId=455 Recruiting Males] (.DOC)<br /> <br /> {{Resource Guides Footer}}<br /> [[Category:Resource Guides]]<br /> [[Category:Recruitment Advisor Resource Guide]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=How_to_Recruit_Males&diff=75795 How to Recruit Males 2013-11-26T14:05:16Z <p>Phisig228: /* Color */</p> <hr /> <div>Many Chapters have the recurring problem of recruiting too few males. One of the biggest issues we face as a National Fraternity is proving to our universities that we really are CO-ed. In a lot of ways, we do this to ourselves in the recruitment and PR tactics we use. Here are a few ideas for recruiting males that you may not have though of. <br /> <br /> ==Style==<br /> When making your recruitment posters, make sure you’re using fonts or other elements that would appeal to a co-ed audience.<br /> <br /> ==Color== <br /> Using light purple and baby yellow, while pretty, probably will not scream “CO ED” at the males that read your posters. Using black, gold and dark purple in your colored posters, or school colors, for your recruitment t-shirts might help males to see that this organization is not just for females.<br /> <br /> ==Campus involvement==<br /> Throughout the year, get involved with OTHER campus organizations that have a lot of male members. Support their events, co-sponsor events with them, send males to their meetings to invite them to rush, have a mixer with them, etc.<br /> <br /> ==Location==<br /> Hang posters and flyers in “manly” places on campus. For example, all male dorms (or floors), cafeteria, men's bathrooms, Recreation or Intramural sports centers. There are also majors and colleges that are stereotypically male-oriented. Areas like engineering, architecture, building construction are great places to start . . . hang posters/fliers in those buildings or classrooms.<br /> <br /> ==Balance: For Recruitment events==<br /> Have a flag football night, have a BBQ wing night, help fix a house for service, etc.<br /> <br /> ==Ratio== <br /> At the “meet Phi Sigma Pi” nights, have a 50-50 ratio of male and female brothers standing in front of the room. Every chapter does it differently, but it will really help to portray a 50-50 truly co-ed fraternity. If you chapter does not have many Active male members consider asking Alumni or members from a nearby chapter to help.<br /> <br /> ==Approach== <br /> During rush, have the male brothers approach male prospectives. Invite them to play basketball, watch a game, or whatever is going on with other male Phi Sigma Pi brothers. <br /> <br /> As a rule of thumb (and this is NOT meant to offend anyone) you should aim your PR and recruitment advertising at males. Getting females to rush is never as difficult, no matter how you advertise. Therefore, you’ll be most successful if you gear your PR at males. <br /> <br /> == References == <br /> [http://www.phisigmapi.org/BrothersOnly/Toolbox/tabid/63/Default.aspx?Command=Core_Download&amp;EntryId=455 Recruiting Males] (.DOC)<br /> <br /> {{Resource Guides Footer}}<br /> [[Category:Resource Guides]]<br /> [[Category:Recruitment Advisor Resource Guide]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=How_to_Recruit_Males&diff=75794 How to Recruit Males 2013-11-26T14:04:16Z <p>Phisig228: /* Balance: For Recruitment events */</p> <hr /> <div>Many Chapters have the recurring problem of recruiting too few males. One of the biggest issues we face as a National Fraternity is proving to our universities that we really are CO-ed. In a lot of ways, we do this to ourselves in the recruitment and PR tactics we use. Here are a few ideas for recruiting males that you may not have though of. <br /> <br /> ==Style==<br /> When making your recruitment posters, make sure you’re using fonts or other elements that would appeal to a co-ed audience.<br /> <br /> ==Color== <br /> Using light purple and baby yellow, while pretty, probably will not scream “CO ED” at the males that read your posters. Using black, gold and dark purple in your colored posters, or school colors, for your rush t-shirts might help males to see that this organization is not just for females<br /> <br /> ==Campus involvement==<br /> Throughout the year, get involved with OTHER campus organizations that have a lot of male members. Support their events, co-sponsor events with them, send males to their meetings to invite them to rush, have a mixer with them, etc.<br /> <br /> ==Location==<br /> Hang posters and flyers in “manly” places on campus. For example, all male dorms (or floors), cafeteria, men's bathrooms, Recreation or Intramural sports centers. There are also majors and colleges that are stereotypically male-oriented. Areas like engineering, architecture, building construction are great places to start . . . hang posters/fliers in those buildings or classrooms.<br /> <br /> ==Balance: For Recruitment events==<br /> Have a flag football night, have a BBQ wing night, help fix a house for service, etc.<br /> <br /> ==Ratio== <br /> At the “meet Phi Sigma Pi” nights, have a 50-50 ratio of male and female brothers standing in front of the room. Every chapter does it differently, but it will really help to portray a 50-50 truly co-ed fraternity. If you chapter does not have many Active male members consider asking Alumni or members from a nearby chapter to help.<br /> <br /> ==Approach== <br /> During rush, have the male brothers approach male prospectives. Invite them to play basketball, watch a game, or whatever is going on with other male Phi Sigma Pi brothers. <br /> <br /> As a rule of thumb (and this is NOT meant to offend anyone) you should aim your PR and recruitment advertising at males. Getting females to rush is never as difficult, no matter how you advertise. Therefore, you’ll be most successful if you gear your PR at males. <br /> <br /> == References == <br /> [http://www.phisigmapi.org/BrothersOnly/Toolbox/tabid/63/Default.aspx?Command=Core_Download&amp;EntryId=455 Recruiting Males] (.DOC)<br /> <br /> {{Resource Guides Footer}}<br /> [[Category:Resource Guides]]<br /> [[Category:Recruitment Advisor Resource Guide]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=How_to_Recruit_Males&diff=75793 How to Recruit Males 2013-11-26T14:03:38Z <p>Phisig228: /* Balance: For rush events */ Changed rush to recruitment</p> <hr /> <div>Many Chapters have the recurring problem of recruiting too few males. One of the biggest issues we face as a National Fraternity is proving to our universities that we really are CO-ed. In a lot of ways, we do this to ourselves in the recruitment and PR tactics we use. Here are a few ideas for recruiting males that you may not have though of. <br /> <br /> ==Style==<br /> When making your recruitment posters, make sure you’re using fonts or other elements that would appeal to a co-ed audience.<br /> <br /> ==Color== <br /> Using light purple and baby yellow, while pretty, probably will not scream “CO ED” at the males that read your posters. Using black, gold and dark purple in your colored posters, or school colors, for your rush t-shirts might help males to see that this organization is not just for females<br /> <br /> ==Campus involvement==<br /> Throughout the year, get involved with OTHER campus organizations that have a lot of male members. Support their events, co-sponsor events with them, send males to their meetings to invite them to rush, have a mixer with them, etc.<br /> <br /> ==Location==<br /> Hang posters and flyers in “manly” places on campus. For example, all male dorms (or floors), cafeteria, men's bathrooms, Recreation or Intramural sports centers. There are also majors and colleges that are stereotypically male-oriented. Areas like engineering, architecture, building construction are great places to start . . . hang posters/fliers in those buildings or classrooms.<br /> <br /> ==Balance: For Recruitment events==<br /> Have a flag football night, have a BBQ wing night, help fix a house for service, etc.<br /> <br /> Check [[Recruitment Event Ideas]] for some ideas.<br /> <br /> ==Ratio== <br /> At the “meet Phi Sigma Pi” nights, have a 50-50 ratio of male and female brothers standing in front of the room. Every chapter does it differently, but it will really help to portray a 50-50 truly co-ed fraternity. If you chapter does not have many Active male members consider asking Alumni or members from a nearby chapter to help.<br /> <br /> ==Approach== <br /> During rush, have the male brothers approach male prospectives. Invite them to play basketball, watch a game, or whatever is going on with other male Phi Sigma Pi brothers. <br /> <br /> As a rule of thumb (and this is NOT meant to offend anyone) you should aim your PR and recruitment advertising at males. Getting females to rush is never as difficult, no matter how you advertise. Therefore, you’ll be most successful if you gear your PR at males. <br /> <br /> == References == <br /> [http://www.phisigmapi.org/BrothersOnly/Toolbox/tabid/63/Default.aspx?Command=Core_Download&amp;EntryId=455 Recruiting Males] (.DOC)<br /> <br /> {{Resource Guides Footer}}<br /> [[Category:Resource Guides]]<br /> [[Category:Recruitment Advisor Resource Guide]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Proposal-20130731-NS-02&diff=71051 Proposal-20130731-NS-02 2013-07-31T17:58:00Z <p>Phisig228: </p> <hr /> <div>'''Council Member Name:''' Christopher McCoy<br /> <br /> '''Council Position—Proposal Number:''' 201307-NS-02<br /> <br /> '''Meeting Date for Proposal:''' July 31, 2013<br /> <br /> '''Objective this proposal falls under:''' Responsive Policy and Process Review 10.0<br /> <br /> '''What costs are associated with this proposal? (if none state &quot;none&quot;)''': None<br /> <br /> '''Additional Pertinent Information: (if none state &quot;none&quot;)''':None<br /> <br /> NEW POLICY<br /> <br /> COMMUNICATION POLICY <br /> This statement of policy is to be used as guidance in establishing and maintaining communication <br /> procedures through the National Office. In addition to the policies stated in this document, all other documents published by the National Council shall be considered the policy of the Council, and may only be altered by the National Council or another governing body, which is authorized by the Council to do so. These other documents include but are not limited to the “NOP,” and <br /> the “Human Resources (Employee) Handbook.”<br /> <br /> RESPONSIBILITIES <br /> The National Staff shall be responsible for overseeing the distribution of all official communications. 'Official communications' shall include but is not limited to nationally distributed emails, publications, mailings, national website content and online social networking accounts. <br /> <br /> The National Council shall be responsible for providing messaging direction for official communication. The Executive Director shall be involved in any messaging discussions.<br /> <br /> National Council members may be invited to use any official accounts for individual officer communication purposes.<br /> <br /> EMERGENCY COMMUNICATIONS <br /> The following guidelines shall be used for communicating emergency related messages:<br /> • Fraternal National Events: In the event of an emergency during a National Event, any communication shall adhere to the policies outlined in the National Risk Management Policy.<br /> • Fraternal Crisis Management: In the event of an emergency outside of a National Event, any communication shall adhere to the policies outline in the Crisis Management Plan.<br /> • Non-Fraternal Emergencies or Requests for Involvement: Due to the potential subjective nature of deciding which non-fraternal events are suitable for the Fraternity's involvement it is recommended that Phi Sigma Pi use extreme discretion when deciding if and/or when official communication sources are used to promote aide or action. In most situations there will be local, national or international organizations who are better qualified to react to these types of situations. Phi Sigma Pi shall not try to duplicate the work of these of organizations.<br /> <br /> <br /> <br /> ELECTRONIC MEDIA COMMUNICATION<br /> National Council may engage in discussion by various means, including, but not limited to: e-mail, e-mail listservs, forums, blogs, and social networking utilities (&quot;channels&quot;). When addressing a Member's inquiry related to the operation of the National Fraternity, National Officers shall clarify, via an explicit statement, that their response contains the personal opinion of the National Officer, and does not necessarily reflect the views of the National Council as a whole. Communication sent on behalf of the entire National Council shall be reviewed and approved by all National Council members.<br /> The National President is the official representative of the National Council, and may review the content of any official communication sent on behalf of the National Council to ensure consistent messaging and coordination with any communication undertaken by the National Staff.<br /> <br /> <br /> ACCOUNT OWNERSHIPS<br /> The National Staff shall be responsible for overseeing the procurement of official accounts on online networks where possible and relevant. Good faith efforts should be made to have any existing accounts that appear to be official in name, fully transferred over to the National Office for administering and communication.<br /> <br /> Phi Sigma Pi Staff shall not sell or release contact information to any non Phi Sigma Pi entities without approval of the National Council. This shall include email, direct mail and online networks. This shall not apply to the sharing of member contact information between the National Office and Chapters or Associations.<br /> <br /> Account Management<br /> The National Staff shall be responsible for managing any channels. National Staff may establish their own policies for this management and usage of these channels. National Staff shall be tasked with moderating these channels, as outlined in their policies, which may include content and membership review.<br /> <br /> National Council Members may utilize these official channels with the permission of the National Council. National Council Members shall not overstep the role of the National Staff outlined in this document, which shall include moderation of members, moderation of content, or communicating in any way that interferes with the National Staff’s work with Members and Chapters. National Council Members shall allow the National Staff to address all questions that fall within the purview of the National Staff’s responsibilities. If there is uncertainty National Council Members should yield to the National Staff.<br /> <br /> DELINQUENCY AND DISCIPLINARY COMMUNICATIONS <br /> Any communications regarding delinquencies or disciplinary action shall adhere to policies outlined in the Chapter Violations Sanctions section of this document and the National Constitution.<br /> <br /> National Policy Documents<br /> Changes to any National policy documents shall be uploaded to the Phi Sigma Pi website within 5 business days of approval or amending, when possible. National Staff shall be responsible for uploading or revising approved or amended documents to the national website and wiki (wiki.phisigmapi.org). Once documents have been uploaded, the National President and National Secretary shall be notified. The National Secretary will be responsible for confirming the accuracy of the document within 3 business days, when possible. Once documents have been uploaded and accuracy confirmed by the National Secretary, National Staff shall notify Chapter Presidents within 5 business days.<br /> <br /> All documents created by National Council members for the purpose of official business shall be owned by Phi Sigma Pi. Any web based documents (eg Google Drive) shall reside in file structures managed by the National Office organization. Access and ownership rights to these documents shall at least be managed by a National Staff account member ,though National Council members may be granted access as needed. Outgoing National Council members should have all access to internal documents transitioned to either National Staff and/or National Council within 30 days of vacating their respective office.<br /> <br /> STORAGE AND AUTHORITY OF DOCUMENTS<br /> Governing documents shall be stored and available with the Toolbox and Wiki. Investigation documents and materials shall be kept and archived for a minimum of 5 years. Additional documents should be kept and archived for a minimum 4 years. In regards to National Council members, it shall be the responsibility of the National Council member to transition all documents at the end of his/her term to National Staff or succeeding officer.<br /> <br /> DOCUMENT AUDIT<br /> The National Secretary will be responsible for performing an annual audit of all governing documents posted online to ensure accuracy.</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Proposal-20130731-NS-02&diff=71050 Proposal-20130731-NS-02 2013-07-31T17:56:01Z <p>Phisig228: </p> <hr /> <div>'''Council Member Name:''' Christopher McCoy<br /> <br /> '''Council Position—Proposal Number:''' 201307-NS-02<br /> <br /> '''Meeting Date for Proposal:''' July 31, 2013<br /> <br /> '''Objective this proposal falls under:''' Responsive Policy and Process Review 10.0<br /> <br /> '''What costs are associated with this proposal? (if none state &quot;none&quot;)''': None<br /> <br /> '''Additional Pertinent Information: (if none state &quot;none&quot;)''':None<br /> <br /> NEW POLICY<br /> <br /> COMMUNICATION POLICY <br /> This statement of policy is to be used as guidance in establishing and maintaining communication <br /> procedures through the National Office. In addition to the policies stated in this document, all other documents published by the National Council shall be considered the policy of the Council, and may only be altered by the National Council or another governing body, which is authorized by the Council to do so. These other documents include but are not limited to the “NOP,” and <br /> the “Human Resources (Employee) Handbook.”<br /> <br /> RESPONSIBILITIES <br /> The National Staff shall be responsible for overseeing the distribution of all official communications. 'Official communications' shall include but is not limited to nationally distributed emails, publications, mailings, national website content and online social networking accounts. <br /> <br /> The National Council shall be responsible for providing messaging direction for official communication. The Executive Director shall be involved in any messaging discussions.<br /> <br /> National Council members may be invited to use any official accounts for individual officer communication purposes.<br /> <br /> EMERGENCY COMMUNICATIONS <br /> The following guidelines shall be used for communicating emergency related messages:<br /> • Fraternal National Events: In the event of an emergency during a National Event, any communication shall adhere to the policies outlined in the National Risk Management Policy.<br /> • Fraternal Crisis Management: In the event of an emergency outside of a National Event, any communication shall adhere to the policies outline in the Crisis Management Plan.<br /> • Non-Fraternal Emergencies or Requests for Involvement: Due to the potential subjective nature of deciding which non-fraternal events are suitable for the Fraternity's involvement it is recommended that Phi Sigma Pi use extreme discretion when deciding if and/or when official communication sources are used to promote aide or action. In most situations there will be local, national or international organizations who are better qualified to react to these types of situations. Phi Sigma Pi shall not try to duplicate the work of these of organizations.<br /> <br /> <br /> <br /> ELECTRONIC MEDIA COMMUNICATION<br /> National Council may engage in discussion by various means, including, but not limited to: e-mail, e-mail listservs, forums, blogs, and social networking utilities (&quot;channels&quot;). When addressing a Member's inquiry related to the operation of the National Fraternity, National Officers shall clarify, via an explicit statement, that their response contains the personal opinion of the National Officer, and does not necessarily reflect the views of the National Council as a whole. Communication sent on behalf of the entire National Council shall be reviewed and approved by all National Council members.<br /> The National President is the official representative of the National Council, and may review the content of any official communication sent on behalf of the National Council to ensure consistent messaging and coordination with any communication undertaken by the National Staff.<br /> <br /> <br /> ACCOUNT OWNERSHIPS<br /> The National Staff shall be responsible for overseeing the procurement of official accounts on online networks where possible and relevant. Good faith efforts should be made to have any existing accounts that appear to be official in name, fully transferred over to the National Office for administering and communication.<br /> <br /> Phi Sigma Pi Staff shall not sell or release contact information to any non Phi Sigma Pi entities without approval of the National Council. This shall include email, direct mail and online networks. This shall not apply to the sharing of member contact information between the National Office and Chapters or Associations.<br /> <br /> Account Management<br /> The National Staff shall be responsible for managing any channels. National Staff may establish their own policies for this management and usage of these channels. National Staff shall be tasked with moderating these channels, as outlined in their policies, which may include content and membership review.<br /> <br /> National Council Members may utilize these official channels with the permission of the National Council. National Council Members shall not overstep the role of the National Staff outlined in this document, which shall include moderation of members, moderation of content, or communicating in any way that interferes with the National Staff’s work with Members and Chapters. National Council Members shall allow the National Staff to address all questions that fall within the purview of the National Staff’s responsibilities. If there is uncertainty National Council Members should yield to the National Staff.<br /> <br /> DELINQUENCY AND DISCIPLINARY COMMUNICATIONS <br /> Any communications regarding delinquencies or disciplinary action shall adhere to policies outlined in the Chapter Violations Sanctions section of this document and the National Constitution.<br /> <br /> National Policy Documents<br /> Changes to any National policy documents shall be uploaded to the Phi Sigma Pi website within 5 business days of approval or amending, when possible. National Staff shall be responsible for uploading or revising approved or amended documents to the national website and wiki (wiki.phisigmapi.org). Once documents have been uploaded, the National President and National Secretary shall be notified. The National Secretary will be responsible for confirming the accuracy of the document within 3 business days, when possible. Once documents have been uploaded and accuracy confirmed by the National Secretary, National Staff shall notify Chapter Presidents within 5 business days.<br /> <br /> All documents created by National Council members for the purpose of official business shall be owned by Phi Sigma Pi. Any web based documents (eg Google Drive) shall reside in file structures managed by the National Office organization. Access and ownership rights to these documents shall at least be managed by a National Staff account member ,though National Council members may be granted access as needed. Outgoing National Council members should have all access to internal documents transitioned to either National Staff and/or National Council within 30 days of vacating their respective office.<br /> <br /> STORAGE AND AUTHORITY OF DOCUMENTS<br /> Governing documents shall be stored and available with the Toolbox and Wiki. Investigation documents and materials shall be kept and archived for a minimum of 5 years. Additional documents should be kept and archived for a minimum 4 years. In regards to National Council members, it shall be the responsibility of the National Council member to transition all documents at the end of his/her term to National Staff or succeeding officer.<br /> <br /> DOCUMENT AUDIT<br /> The National Secretary will be responsible for performing an annual audit of all governing documents posted online to ensure accuracy. <br /> <br /> <br /> <br /> ELECTRONIC MEDIA COMMUNICATION<br /> National Council may engage in discussion by various means, including, but not limited to: e-mail, e-mail listservs, forums, blogs, and social networking utilities. When addressing a Member's inquiry related to the operation of the National Fraternity, National Officers shall clarify, via an explicit statement, that their response contains the personal opinion of the National Officer, and does not necessarily reflect the views of the National Council as a whole. Communication sent on behalf of the entire National Council shall be reviewed and approved by all National Council members.<br /> The National President is the official representative of the National Council, and may review the content of any official communication sent on behalf of the National Council to ensure consistent messaging and coordination with any communication undertaken by the National Staff.</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Proposal-20130731-NS-02&diff=71049 Proposal-20130731-NS-02 2013-07-31T16:55:33Z <p>Phisig228: </p> <hr /> <div>'''Council Member Name:''' Christopher McCoy<br /> <br /> '''Council Position—Proposal Number:''' 201307-NS-02<br /> <br /> '''Meeting Date for Proposal:''' July 31, 2013<br /> <br /> '''Objective this proposal falls under:''' Responsive Policy and Process Review 10.0<br /> <br /> '''What costs are associated with this proposal? (if none state &quot;none&quot;)''': None<br /> <br /> '''Additional Pertinent Information: (if none state &quot;none&quot;)''':None<br /> <br /> NEW POLICY<br /> <br /> COMMUNICATION POLICY <br /> This statement of policy is to be used as guidance in establishing and maintaining communication <br /> procedures through the National Office. In addition to the policies stated in this document, all other documents published by the National Council shall be considered the policy of the Council, and may only be altered by the National Council or another governing body, which is authorized by the Council to do so. These other documents include but are not limited to the “NOP,” and <br /> the “Human Resources (Employee) Handbook.”<br /> <br /> RESPONSIBILITIES <br /> The National Staff shall be responsible for overseeing the distribution of all official communications. 'Official communications' shall include but is not limited to nationally distributed emails, publications, mailings, national website content and online social networking accounts. <br /> <br /> The National Council shall be responsible for providing messaging direction for official communication. The Executive Director shall be involved in any messaging discussions.<br /> <br /> National Council members may be invited to use any official accounts for individual officer communication purposes.<br /> <br /> EMERGENCY COMMUNICATIONS <br /> The following guidelines shall be used for communicating emergency related messages:<br /> • Fraternal National Events: In the event of an emergency during a National Event, any communication shall adhere to the policies outlined in the National Risk Management Policy.<br /> • Fraternal Crisis Management: In the event of an emergency outside of a National Event, any communication shall adhere to the policies outline in the Crisis Management Plan.<br /> • Non-Fraternal Emergencies or Requests for Involvement: Due to the potential subjective nature of deciding which non-fraternal events are suitable for the Fraternity's involvement it is recommended that Phi Sigma Pi use extreme discretion when deciding if and/or when official communication sources are used to promote aide or action. In most situations there will be local, national or international organizations who are better qualified to react to these types of situations. Phi Sigma Pi shall not try to duplicate the work of these of organizations.<br /> <br /> <br /> <br /> ELECTRONIC MEDIA COMMUNICATION<br /> National Council may engage in discussion by various means, including, but not limited to: e-mail, e-mail listservs, forums, blogs, and social networking utilities. When addressing a Member's inquiry related to the operation of the National Fraternity, National Officers shall clarify, via an explicit statement, that their response contains the personal opinion of the National Officer, and does not necessarily reflect the views of the National Council as a whole. Communication sent on behalf of the entire National Council shall be reviewed and approved by all National Council members.<br /> The National President is the official representative of the National Council, and may review the content of any official communication sent on behalf of the National Council to ensure consistent messaging and coordination with any communication undertaken by the National Staff.<br /> <br /> <br /> ACCOUNT OWNERSHIPS<br /> The National Staff shall be responsible for overseeing the procurement of official accounts on online networks where possible and relevant. Good faith efforts should be made to have any existing accounts that appear to be official in name, fully transferred over to the National Office for administering and communication.<br /> <br /> Any new accounts, groups, communities, social media etc, (“channels”) created or managed after July 31, 2013 by a National Officer with the intent of being used for official business shall require approval by the National Council. A National Staff account, determined by Staff, shall have admin rights to the account. Any of these channels that have previously been set up with the same intent shall be handed over to a National Staff account to manage.<br /> <br /> In the event that a channel can not be completely transferred to an approved National Staff account, shared admin rights should be permissible with the understanding that ownership and management decisions are held by the National Staff. <br /> <br /> Any channels created prior to a National Officer serving on Council may be returned to their full ownership after their service on National Council has concluded. Any of these items created while serving on National Council, with the intent of supporting their office or the Fraternity, shall remain managed by the National Staff after that Officer’s service on National Council has ended. <br /> <br /> National Council members shall be expected to notify the National Office of any account ownership, shared ownership, administrator privileges, etc, that they still have access to after their service on National Council has ended.<br /> <br /> Phi Sigma Pi Staff shall not sell or release contact information to any non Phi Sigma Pi entities without approval of the National Council. This shall include email, direct mail and online networks. This shall not apply to the sharing of member contact information between the National Office and Chapters or Associations.<br /> <br /> Account Management<br /> The National Staff shall be responsible for managing any channels. National Staff may establish their own policies for this management and usage of these channels. National Staff shall be tasked with moderating these channels, as outlined in their policies, which may include content and membership review.<br /> <br /> National Council Members may utilize these official channels with the permission of the National Council. National Council Members shall not overstep the role of the National Staff outlined in this document, which shall include moderation of members, moderation of content, or communicating in any way that interferes with the National Staff’s work with Members and Chapters. National Council Members shall allow the National Staff to address all questions that fall within the purview of the National Staff’s responsibilities. If there is uncertainty National Council Members should yield to the National Staff.<br /> <br /> DELINQUENCY AND DISCIPLINARY COMMUNICATIONS <br /> Any communications regarding delinquencies or disciplinary action shall adhere to policies outlined in the Chapter Violations Sanctions section of this document and the National Constitution.<br /> <br /> National Policy Documents<br /> Changes to any National policy documents shall be uploaded to the Phi Sigma Pi website within 5 business days of approval or amending, when possible. National Staff shall be responsible for uploading or revising approved or amended documents to the national website and wiki (wiki.phisigmapi.org). Once documents have been uploaded, the National President and National Secretary shall be notified. The National Secretary will be responsible for confirming the accuracy of the document within 3 business days, when possible. Once documents have been uploaded and accuracy confirmed by the National Secretary, National Staff shall notify Chapter Presidents within 5 business days.<br /> <br /> All documents created by National Council members for the purpose of official business shall be owned by Phi Sigma Pi. Any web based documents (eg Google Drive) shall reside in file structures managed by the National Office organization. Access and ownership rights to these documents shall at least be managed by a National Staff account member ,though National Council members may be granted access as needed. Outgoing National Council members should have all access to internal documents transitioned to either National Staff and/or National Council within 30 days of vacating their respective office.<br /> <br /> STORAGE AND AUTHORITY OF DOCUMENTS<br /> Governing documents shall be stored and available with the Toolbox and Wiki. Investigation documents and materials shall be kept and archived for a minimum of 5 years. Additional documents should be kept and archived for a minimum 4 years. In regards to National Council members, it shall be the responsibility of the National Council member to transition all documents at the end of his/her term to National Staff or succeeding officer.<br /> <br /> DOCUMENT AUDIT<br /> The National Secretary will be responsible for performing an annual audit of all governing documents posted online to ensure accuracy. <br /> <br /> <br /> <br /> ELECTRONIC MEDIA COMMUNICATION<br /> National Council may engage in discussion by various means, including, but not limited to: e-mail, e-mail listservs, forums, blogs, and social networking utilities. When addressing a Member's inquiry related to the operation of the National Fraternity, National Officers shall clarify, via an explicit statement, that their response contains the personal opinion of the National Officer, and does not necessarily reflect the views of the National Council as a whole. Communication sent on behalf of the entire National Council shall be reviewed and approved by all National Council members.<br /> The National President is the official representative of the National Council, and may review the content of any official communication sent on behalf of the National Council to ensure consistent messaging and coordination with any communication undertaken by the National Staff.</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Proposal-20130731-NS-02&diff=71048 Proposal-20130731-NS-02 2013-07-31T16:53:30Z <p>Phisig228: </p> <hr /> <div>'''Council Member Name:''' Christopher McCoy<br /> <br /> '''Council Position—Proposal Number:''' 201307-NS-02<br /> <br /> '''Meeting Date for Proposal:''' July 31, 2013<br /> <br /> '''Objective this proposal falls under:''' Responsive Policy and Process Review 10.0<br /> <br /> '''What costs are associated with this proposal? (if none state &quot;none&quot;)''': None<br /> <br /> '''Additional Pertinent Information: (if none state &quot;none&quot;)''':None<br /> <br /> NEW POLICY<br /> <br /> COMMUNICATION POLICY <br /> This statement of policy is to be used as guidance in establishing and maintaining communication <br /> procedures through the National Office. In addition to the policies stated in this document, all other documents published by the National Council shall be considered the policy of the Council, and may only be altered by the National Council or another governing body, which is authorized by the Council to do so. These other documents include but are not limited to the “NOP,” and <br /> the “Human Resources (Employee) Handbook.”<br /> <br /> RESPONSIBILITIES <br /> The National Staff shall be responsible for overseeing the distribution of all official communications. 'Official communications' shall include but is not limited to nationally distributed emails, publications, mailings, national website content and online social networking accounts. <br /> <br /> The National Council shall be responsible for providing messaging direction for official communication. The Executive Director shall be involved in any messaging discussions.<br /> <br /> National Council members may be invited to use any official accounts for individual officer communication purposes.<br /> <br /> EMERGENCY COMMUNICATIONS <br /> The following guidelines shall be used for communicating emergency related messages:<br /> • Fraternal National Events: In the event of an emergency during a National Event, any communication shall adhere to the policies outlined in the National Risk Management Policy.<br /> • Fraternal Crisis Management: In the event of an emergency outside of a National Event, any communication shall adhere to the policies outline in the Crisis Management Plan.<br /> • Non-Fraternal Emergencies or Requests for Involvement: Due to the potential subjective nature of deciding which non-fraternal events are suitable for the Fraternity's involvement it is recommended that Phi Sigma Pi use extreme discretion when deciding if and/or when official communication sources are used to promote aide or action. In most situations there will be local, national or international organizations who are better qualified to react to these types of situations. Phi Sigma Pi shall not try to duplicate the work of these of organizations.<br /> <br /> <br /> <br /> ELECTRONIC MEDIA COMMUNICATION<br /> National Council may engage in discussion by various means, including, but not limited to: e-mail, e-mail listservs, forums, blogs, and social networking utilities. When addressing a Member's inquiry related to the operation of the National Fraternity, National Officers shall clarify, via an explicit statement, that their response contains the personal opinion of the National Officer, and does not necessarily reflect the views of the National Council as a whole. Communication sent on behalf of the entire National Council shall be reviewed and approved by all National Council members.<br /> The National President is the official representative of the National Council, and may review the content of any official communication sent on behalf of the National Council to ensure consistent messaging and coordination with any communication undertaken by the National Staff.<br /> <br /> <br /> ACCOUNT OWNERSHIPS<br /> The National Staff shall be responsible for overseeing the procurement of official accounts on online networks where possible and relevant. Good faith efforts should be made to have any existing accounts that appear to be official in name, fully transferred over to the National Office for administering and communication.<br /> <br /> Any new accounts, groups, communities, social media etc, (“channels”) created or managed after July 31, 2013 by a National Officer with the intent of being used for official business shall require approval by the National Council. A National Staff account, determined by Staff, shall have admin rights to the account. Any of these channels that have previously been set up with the same intent shall be handed over to a National Staff account to manage.<br /> <br /> In the event that a channel can not be completely transferred to an approved National Staff account, shared admin rights should be permissible with the understanding that ownership and management decisions are held by the National Staff. <br /> <br /> Any channels created prior to a National Officer serving on Council may be returned to their full ownership after their service on National Council has concluded. Any of these items created while serving on National Council, with the intent of supporting their office or the Fraternity, shall remain managed by the National Staff after that Officer’s service on National Council has ended. <br /> <br /> Phi Sigma Pi Staff shall not sell or release contact information to any non Phi Sigma Pi entities without approval of the National Council. This shall include email, direct mail and online networks. This shall not apply to the sharing of member contact information between the National Office and Chapters or Associations.<br /> <br /> Account Management<br /> The National Staff shall be responsible for managing any channels. National Staff may establish their own policies for this management and usage of these channels. National Staff shall be tasked with moderating these channels, as outlined in their policies, which may include content and membership review.<br /> <br /> National Council Members may utilize these official channels with the permission of the National Council. National Council Members shall not overstep the role of the National Staff outlined in this document, which shall include moderation of members, moderation of content, or communicating in any way that interferes with the National Staff’s work with Members and Chapters. National Council Members shall allow the National Staff to address all questions that fall within the purview of the National Staff’s responsibilities. If there is uncertainty National Council Members should yield to the National Staff.<br /> <br /> DELINQUENCY AND DISCIPLINARY COMMUNICATIONS <br /> Any communications regarding delinquencies or disciplinary action shall adhere to policies outlined in the Chapter Violations Sanctions section of this document and the National Constitution.<br /> <br /> National Policy Documents<br /> Changes to any National policy documents shall be uploaded to the Phi Sigma Pi website within 5 business days of approval or amending, when possible. National Staff shall be responsible for uploading or revising approved or amended documents to the national website and wiki (wiki.phisigmapi.org). Once documents have been uploaded, the National President and National Secretary shall be notified. The National Secretary will be responsible for confirming the accuracy of the document within 3 business days, when possible. Once documents have been uploaded and accuracy confirmed by the National Secretary, National Staff shall notify Chapter Presidents within 5 business days.<br /> <br /> All documents created by National Council members for the purpose of official business shall be owned by Phi Sigma Pi. Any web based documents (eg Google Drive) shall reside in file structures managed by the National Office organization. Access and ownership rights to these documents shall at least be managed by a National Staff account member ,though National Council members may be granted access as needed. Outgoing National Council members should have all access to internal documents transitioned to either National Staff and/or National Council within 30 days of vacating their respective office.<br /> <br /> STORAGE AND AUTHORITY OF DOCUMENTS<br /> Governing documents shall be stored and available with the Toolbox and Wiki. Investigation documents and materials shall be kept and archived for a minimum of 5 years. Additional documents should be kept and archived for a minimum 4 years. In regards to National Council members, it shall be the responsibility of the National Council member to transition all documents at the end of his/her term to National Staff or succeeding officer.<br /> <br /> DOCUMENT AUDIT<br /> The National Secretary will be responsible for performing an annual audit of all governing documents posted online to ensure accuracy. <br /> <br /> <br /> <br /> ELECTRONIC MEDIA COMMUNICATION<br /> National Council may engage in discussion by various means, including, but not limited to: e-mail, e-mail listservs, forums, blogs, and social networking utilities. When addressing a Member's inquiry related to the operation of the National Fraternity, National Officers shall clarify, via an explicit statement, that their response contains the personal opinion of the National Officer, and does not necessarily reflect the views of the National Council as a whole. Communication sent on behalf of the entire National Council shall be reviewed and approved by all National Council members.<br /> The National President is the official representative of the National Council, and may review the content of any official communication sent on behalf of the National Council to ensure consistent messaging and coordination with any communication undertaken by the National Staff.</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Proposal-20130731-NS-02&diff=71047 Proposal-20130731-NS-02 2013-07-31T16:47:52Z <p>Phisig228: </p> <hr /> <div>'''Council Member Name:''' Christopher McCoy<br /> <br /> '''Council Position—Proposal Number:''' 201307-NS-02<br /> <br /> '''Meeting Date for Proposal:''' July 31, 2013<br /> <br /> '''Objective this proposal falls under:''' Responsive Policy and Process Review 10.0<br /> <br /> '''What costs are associated with this proposal? (if none state &quot;none&quot;)''': None<br /> <br /> '''Additional Pertinent Information: (if none state &quot;none&quot;)''':None<br /> <br /> NEW POLICY<br /> <br /> COMMUNICATION POLICY <br /> This statement of policy is to be used as guidance in establishing and maintaining communication <br /> procedures through the National Office. In addition to the policies stated in this document, all other documents published by the National Council shall be considered the policy of the Council, and may only be altered by the National Council or another governing body, which is authorized by the Council to do so. These other documents include but are not limited to the “NOP,” and <br /> the “Human Resources (Employee) Handbook.”<br /> <br /> RESPONSIBILITIES <br /> The National Staff shall be responsible for overseeing the distribution of all official communications. 'Official communications' shall include but is not limited to nationally distributed emails, publications, mailings, national website content and online social networking accounts. <br /> <br /> The National Council shall be responsible for providing messaging direction for official communication. The Executive Director shall be involved in any messaging discussions.<br /> <br /> National Council members may be invited to use any official accounts for individual officer communication purposes.<br /> <br /> EMERGENCY COMMUNICATIONS <br /> The following guidelines shall be used for communicating emergency related messages:<br /> • Fraternal National Events: In the event of an emergency during a National Event, any communication shall adhere to the policies outlined in the National Risk Management Policy.<br /> • Fraternal Crisis Management: In the event of an emergency outside of a National Event, any communication shall adhere to the policies outline in the Crisis Management Plan.<br /> • Non-Fraternal Emergencies or Requests for Involvement: Due to the potential subjective nature of deciding which non-fraternal events are suitable for the Fraternity's involvement it is recommended that Phi Sigma Pi use extreme discretion when deciding if and/or when official communication sources are used to promote aide or action. In most situations there will be local, national or international organizations who are better qualified to react to these types of situations. Phi Sigma Pi shall not try to duplicate the work of these of organizations.<br /> <br /> <br /> <br /> ELECTRONIC MEDIA COMMUNICATION<br /> National Council may engage in discussion by various means, including, but not limited to: e-mail, e-mail listservs, forums, blogs, and social networking utilities. When addressing a Member's inquiry related to the operation of the National Fraternity, National Officers shall clarify, via an explicit statement, that their response contains the personal opinion of the National Officer, and does not necessarily reflect the views of the National Council as a whole. Communication sent on behalf of the entire National Council shall be reviewed and approved by all National Council members.<br /> The National President is the official representative of the National Council, and may review the content of any official communication sent on behalf of the National Council to ensure consistent messaging and coordination with any communication undertaken by the National Staff.<br /> <br /> <br /> ACCOUNT OWNERSHIPS<br /> The National Staff shall be responsible for overseeing the procurement of official accounts on online networks where possible and relevant. Good faith efforts should be made to have any existing accounts that appear to be official in name, fully transferred over to the National Office for administering and communication.<br /> <br /> Any accounts, groups, communities, social media etc, (“channels”) created or managed by a National Officer with the intent of being used for official business shall require approval by the National Council. A National Staff account, determined by Staff, shall have admin rights to the account. Any of these channels that have previously been set up with the same intent shall be handed over to a National Staff account to manage.<br /> <br /> In the event that a channel can not be completely transferred to an approved National Staff account, shared admin rights should be permissible with the understanding that ownership and management decisions are held by the National Staff. <br /> <br /> Any channels created prior to a National Officer serving on Council may be returned to their full ownership after their service on National Council has concluded. Any of these items created while serving on National Council, with the intent of supporting their office or the Fraternity, shall remain managed by the National Staff after that Officer’s service on National Council has ended. <br /> <br /> Phi Sigma Pi Staff shall not sell or release contact information to any non Phi Sigma Pi entities without approval of the National Council. This shall include email, direct mail and online networks. This shall not apply to the sharing of member contact information between the National Office and Chapters or Associations.<br /> <br /> Account Management<br /> The National Staff shall be responsible for managing any channels. National Staff may establish their own policies for this management and usage of these channels. National Staff shall be tasked with moderating these channels, as outlined in their policies, which may include content and membership review.<br /> <br /> National Council Members may utilize these official channels with the permission of the National Council. National Council Members shall not overstep the role of the National Staff outlined in this document, which shall include moderation of members, moderation of content, or communicating in any way that interferes with the National Staff’s work with Members and Chapters. National Council Members shall allow the National Staff to address all questions that fall within the purview of the National Staff’s responsibilities. If there is uncertainty National Council Members should yield to the National Staff.<br /> <br /> DELINQUENCY AND DISCIPLINARY COMMUNICATIONS <br /> Any communications regarding delinquencies or disciplinary action shall adhere to policies outlined in the Chapter Violations Sanctions section of this document and the National Constitution.<br /> <br /> National Policy Documents<br /> Changes to any National policy documents shall be uploaded to the Phi Sigma Pi website within 5 business days of approval or amending, when possible. National Staff shall be responsible for uploading or revising approved or amended documents to the national website and wiki (wiki.phisigmapi.org). Once documents have been uploaded, the National President and National Secretary shall be notified. The National Secretary will be responsible for confirming the accuracy of the document within 3 business days, when possible. Once documents have been uploaded and accuracy confirmed by the National Secretary, National Staff shall notify Chapter Presidents within 5 business days.<br /> <br /> All documents created by National Council members for the purpose of official business shall be owned by Phi Sigma Pi. Any web based documents (eg Google Drive) shall reside in file structures managed by the National Office organization. Access and ownership rights to these documents shall at least be managed by a National Staff account member ,though National Council members may be granted access as needed. Outgoing National Council members should have all access to internal documents transitioned to either National Staff and/or National Council within 30 days of vacating their respective office.<br /> <br /> STORAGE AND AUTHORITY OF DOCUMENTS<br /> Governing documents shall be stored and available with the Toolbox and Wiki. Investigation documents and materials shall be kept and archived for a minimum of 5 years. Additional documents should be kept and archived for a minimum 4 years. In regards to National Council members, it shall be the responsibility of the National Council member to transition all documents at the end of his/her term to National Staff or succeeding officer.<br /> <br /> DOCUMENT AUDIT<br /> The National Secretary will be responsible for performing an annual audit of all governing documents posted online to ensure accuracy. <br /> <br /> <br /> <br /> ELECTRONIC MEDIA COMMUNICATION<br /> National Council may engage in discussion by various means, including, but not limited to: e-mail, e-mail listservs, forums, blogs, and social networking utilities. When addressing a Member's inquiry related to the operation of the National Fraternity, National Officers shall clarify, via an explicit statement, that their response contains the personal opinion of the National Officer, and does not necessarily reflect the views of the National Council as a whole. Communication sent on behalf of the entire National Council shall be reviewed and approved by all National Council members.<br /> The National President is the official representative of the National Council, and may review the content of any official communication sent on behalf of the National Council to ensure consistent messaging and coordination with any communication undertaken by the National Staff.</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Proposal-20130731-NS-02&diff=71013 Proposal-20130731-NS-02 2013-07-30T13:24:38Z <p>Phisig228: Created page with &quot;'''Council Member Name:''' Christopher McCoy '''Council Position—Proposal Number:''' 201307-NS-02 '''Meeting Date for Proposal:''' July 31, 2013 '''Objective this proposa...&quot;</p> <hr /> <div>'''Council Member Name:''' Christopher McCoy<br /> <br /> '''Council Position—Proposal Number:''' 201307-NS-02<br /> <br /> '''Meeting Date for Proposal:''' July 31, 2013<br /> <br /> '''Objective this proposal falls under:''' Responsive Policy and Process Review 10.0<br /> <br /> '''What costs are associated with this proposal? (if none state &quot;none&quot;)''': None<br /> <br /> '''Additional Pertinent Information: (if none state &quot;none&quot;)''':None<br /> <br /> NEW POLICY<br /> <br /> COMMUNICATION POLICY <br /> This statement of policy is to be used as guidance in establishing and maintaining communication <br /> procedures through the National Office. In addition to the policies stated in this document, all other documents published by the National Council shall be considered the policy of the Council, and may only be altered by the National Council or another governing body, which is authorized by the Council to do so. These other documents include but are not limited to the “NOP,” and <br /> the “Human Resources (Employee) Handbook.”<br /> <br /> RESPONSIBILITIES <br /> The National Staff shall be responsible for overseeing the distribution of all official communications. 'Official communications' shall include but is not limited to nationally distributed emails, publications, mailings, national website content and online social networking accounts. <br /> <br /> The National Council shall be responsible for providing messaging direction for official communication. The Executive Director shall be involved in any messaging discussions.<br /> <br /> National Council members may be invited to use any official accounts for individual officer communication purposes.<br /> <br /> EMERGENCY COMMUNICATIONS <br /> The following guidelines shall be used for communicating emergency related messages:<br /> • Fraternal National Events: In the event of an emergency during a National Event, any communication shall adhere to the policies outlined in the National Risk Management Policy.<br /> • Fraternal Crisis Management: In the event of an emergency outside of a National Event, any communication shall adhere to the policies outline in the Crisis Management Plan.<br /> • Non-Fraternal Emergencies or Requests for Involvement: Due to the potential subjective nature of deciding which non-fraternal events are suitable for the Fraternity's involvement it is recommended that Phi Sigma Pi use extreme discretion when deciding if and/or when official communication sources are used to promote aide or action. In most situations there will be local, national or international organizations who are better qualified to react to these types of situations. Phi Sigma Pi shall not try to duplicate the work of these of organizations.<br /> <br /> <br /> <br /> ELECTRONIC MEDIA COMMUNICATION<br /> National Council may engage in discussion by various means, including, but not limited to: e-mail, e-mail listservs, forums, blogs, and social networking utilities. When addressing a Member's inquiry related to the operation of the National Fraternity, National Officers shall clarify, via an explicit statement, that their response contains the personal opinion of the National Officer, and does not necessarily reflect the views of the National Council as a whole. Communication sent on behalf of the entire National Council shall be reviewed and approved by all National Council members.<br /> The National President is the official representative of the National Council, and may review the content of any official communication sent on behalf of the National Council to ensure consistent messaging and coordination with any communication undertaken by the National Staff.<br /> <br /> <br /> ACCOUNT OWNERSHIPS<br /> The National Staff shall be responsible for overseeing the procurement of official accounts on online networks where possible and relevant. Good faith efforts should be made to have any existing accounts that appear to be official in name, fully transferred over to the National Office for administering and communication.<br /> <br /> Any accounts, groups, communities, social media etc, (“channels”) created or managed by a National Officer with the intent of being used for official business shall require approval by the National Council. A National Staff account, determined by Staff, shall have admin rights to the account. Any of these channels that have previously been set up with the same intent shall be handed over to a National Staff account to manage.<br /> <br /> In the event that a channel can not be completely transferred to an approved National Staff account, shared admin rights should be permissible with the understanding that ownership and management decisions are held by the National Staff. <br /> <br /> Any channels created prior to a National Officer serving on Council may be returned to their full ownership after their service on National Council has concluded. Any of these items created while serving on National Council, with the intent of supporting their office or the Fraternity, shall remain managed by the National Staff after that Officer’s service on National Council has ended. <br /> <br /> National Council members shall be expected to notify the National Office of any account ownership, shared ownership, administrator privileges, etc, that they still have access to after their service on National Council has ended.<br /> <br /> Phi Sigma Pi Staff shall not sell or release contact information to any non Phi Sigma Pi entities without approval of the National Council. This shall include email, direct mail and online networks. This shall not apply to the sharing of member contact information between the National Office and Chapters or Associations.<br /> <br /> Account Management<br /> The National Staff shall be responsible for managing any channels. National Staff may establish their own policies for this management and usage of these channels. National Staff shall be tasked with moderating these channels, as outlined in their policies, which may include content and membership review.<br /> <br /> National Council Members may utilize these official channels with the permission of the National Council. National Council Members shall not overstep the role of the National Staff outlined in this document, which shall include moderation of members, moderation of content, or communicating in any way that interferes with the National Staff’s work with Members and Chapters. National Council Members shall allow the National Staff to address all questions that fall within the purview of the National Staff’s responsibilities. If there is uncertainty National Council Members should yield to the National Staff.<br /> <br /> DELINQUENCY AND DISCIPLINARY COMMUNICATIONS <br /> Any communications regarding delinquencies or disciplinary action shall adhere to policies outlined in the Chapter Violations Sanctions section of this document and the National Constitution.<br /> <br /> National Policy Documents<br /> Changes to any National policy documents shall be uploaded to the Phi Sigma Pi website within 5 business days of approval or amending, when possible. National Staff shall be responsible for uploading or revising approved or amended documents to the national website and wiki (wiki.phisigmapi.org). Once documents have been uploaded, the National President and National Secretary shall be notified. The National Secretary will be responsible for confirming the accuracy of the document within 3 business days, when possible. Once documents have been uploaded and accuracy confirmed by the National Secretary, National Staff shall notify Chapter Presidents within 5 business days.<br /> <br /> All documents created by National Council members for the purpose of official business shall be owned by Phi Sigma Pi. Any web based documents (eg Google Drive) shall reside in file structures managed by the National Office organization. Access and ownership rights to these documents shall at least be managed by a National Staff account member ,though National Council members may be granted access as needed. Outgoing National Council members should have all access to internal documents transitioned to either National Staff and/or National Council within 30 days of vacating their respective office.<br /> <br /> STORAGE AND AUTHORITY OF DOCUMENTS<br /> Governing documents shall be stored and available with the Toolbox and Wiki. Investigation documents and materials shall be kept and archived for a minimum of 5 years. Additional documents should be kept and archived for a minimum 4 years. In regards to National Council members, it shall be the responsibility of the National Council member to transition all documents at the end of his/her term to National Staff or succeeding officer.<br /> <br /> DOCUMENT AUDIT<br /> The National Secretary will be responsible for performing an annual audit of all governing documents posted online to ensure accuracy. <br /> <br /> <br /> <br /> ELECTRONIC MEDIA COMMUNICATION<br /> National Council may engage in discussion by various means, including, but not limited to: e-mail, e-mail listservs, forums, blogs, and social networking utilities. When addressing a Member's inquiry related to the operation of the National Fraternity, National Officers shall clarify, via an explicit statement, that their response contains the personal opinion of the National Officer, and does not necessarily reflect the views of the National Council as a whole. Communication sent on behalf of the entire National Council shall be reviewed and approved by all National Council members.<br /> The National President is the official representative of the National Council, and may review the content of any official communication sent on behalf of the National Council to ensure consistent messaging and coordination with any communication undertaken by the National Staff.</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Proposal-20130731-NS-03&diff=71012 Proposal-20130731-NS-03 2013-07-30T13:20:05Z <p>Phisig228: Created page with &quot;'''Council Member Name''': Chris McCoy '''Council Position/Proposal Number''': National Secretary '''Meeting Date for Proposal:''' July 31, 2013 '''Objective this proposal ...&quot;</p> <hr /> <div>'''Council Member Name''': Chris McCoy<br /> <br /> '''Council Position/Proposal Number''': National Secretary<br /> <br /> '''Meeting Date for Proposal:''' July 31, 2013<br /> <br /> '''Objective this proposal falls under:''' Responsive Policy and Process Review 3.0<br /> <br /> '''What costs are associated with this proposal?''' $500 – To adjust the backend of the form.<br /> <br /> '''Additional Pertinent Information:''' (if none state &quot;none&quot;) The current NOP reads for both a Collegiate and an Initiate Risk Management Agreement (Forms 20/21 and 20A/21A, respectively). Each term requires both Brothers and Initiates to sign a short form online with a click, and many Brothers and Chapters have given feedback on frustration throughout this process. For the past year, Staff has worked in conjunction with James R Favor and Co. to create a template membership agreement, which ultimately will replace the Risk Management Agreement. <br /> <br /> Ideally, Forms 20/20A/21/21A will all be collectively known as “Form 20: Membership Agreement.” Signing this form once (either virtually or a hard copy) would capture the agreement for the lifetime of membership in Phi Sigma Pi to refrain from (in short) allowing hazing, harassment, etc. to occur with their knowledge in any program, event, or otherwise. <br /> <br /> As a new form, the Form 20 would need to be signed in Fall 2013 by all Brothers and Initiates. Rolling into Winter/Spring 2014, only new Initiates and any Brothers not captured in the Fall 2013 Form 20 (i.e. Brothers returning from National inactivity) would be required to sign the form. Small adjustments to the NOP in the sections pertaining to Member Delinquencies (under Chapter Requirements) and Initiate Failure to sign Form 20 (under Initiation Requirements) would cover our needs with the changing forms for the 2013-2014 academic year. Additional adjustments in these sections would be necessary leading into Fall 2014, as the vast majority of Brothers will have signed the new Form 20: Membership Agreement in the previous academic year.<br /> <br /> '''Proposal'''<br /> <br /> I move to amend the National Operating Policies such that the following sections would read, <br /> <br /> '''“Member Delinquencies (form 20/21Form 20)'''<br /> In the event a Collegiate Member fails to sign his/her form 20/21 Risk Management Agreement Form 20 Membership Agreement by the due date, the form will be considered late. The National Staff shall provide outreach in an effort to get the form signed. Chapters are responsible for working with their members to complete each form.<br /> <br /> If the form is not signed within two weeks following the due date, the National Council shall review the situation for consideration of additional disciplinary action.<br /> <br /> Brothers who have signed the Form 20 Membership Agreement in Fall 2013 (as Initiates or Brothers during that academic term) will not be required to sign Form 20 in any subsequent academic terms. “<br /> <br /> '''“INITIATION REQUIREMENTS'''<br /> Initiate Failure to Sign Form 20A/21A<br /> In the event an Initiate fails to sign the Form 20form 20A/21A Risk Management Membership Agreement by the established due date, the National Staff will provide outreach in an effort to get the form signed.<br /> <br /> If the Initiate has not signed the form Form 20A/21A one within two weeks after following the due date, the Initiate will be considered to have resigned from the Chapter’s Initiation Program. Any Initiate who resigns from the Initiation Program under this provision shall not be eligible to restart the Initiation Program until the following academic termsemester/quarter.”</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Proposal_Number:_NS-02&diff=65258 Proposal Number: NS-02 2012-08-01T15:45:18Z <p>Phisig228: /* National Awards */</p> <hr /> <div>{{Template:Council_Proposal}}<br /> ==Proposal National Secretary 02==<br /> *'''Council Member Name''': Christopher McCoy<br /> *'''Council Position—Proposal Number''': NS-02<br /> *'''Meeting Date for Proposal''': August 1, 2012<br /> *'''Objective this proposal falls under''': 11.0 RD<br /> *'''What costs are associated with this proposal?''' (if none state &quot;none&quot;): None<br /> *'''Additional Pertinent Information''': (if none state &quot;none&quot;):<br /> *'''Rationale''': The overall proposed changes are made with revisions to the Awards, Scholarships, and Emblems Manual.<br /> *'''What is the motion to be made on this?''' I move to accept the revisions to the Awards, Scholarships, and Emblems Manual.<br /> <br /> Included changes are in google doc.</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Proposal_Number:_NS-02&diff=65257 Proposal Number: NS-02 2012-08-01T15:44:37Z <p>Phisig228: /* Proposal National Secretary 02 */</p> <hr /> <div>{{Template:Council_Proposal}}<br /> ==Proposal National Secretary 02==<br /> *'''Council Member Name''': Christopher McCoy<br /> *'''Council Position—Proposal Number''': NS-02<br /> *'''Meeting Date for Proposal''': August 1, 2012<br /> *'''Objective this proposal falls under''': 11.0 RD<br /> *'''What costs are associated with this proposal?''' (if none state &quot;none&quot;): None<br /> *'''Additional Pertinent Information''': (if none state &quot;none&quot;):<br /> *'''Rationale''': The overall proposed changes are made with revisions to the Awards, Scholarships, and Emblems Manual.<br /> *'''What is the motion to be made on this?''' I move to accept the revisions to the Awards, Scholarships, and Emblems Manual.<br /> <br /> ==National Awards ==<br /> National Awards will be presented during the annual National Convention. The National Awards shall be divided into three tiers of recognition: The Purple and Gold Awards, Excellence and Founders' Awards, and Torchia Award(s). The National Awards and guidelines are as follows:<br /> <br /> ===Purple and Gold Awards===<br /> Recipient nominations of Purple and Gold Awards will be selected by members of the National Staff. Purple and Gold Awards will be based on metrics set within the Ideal Phi Sigma Pi Chapter guidelines. Purple and Gold Awards may be awarded to multiple chapters/members that meet the award qualifications unless otherwise noted within the award description. <br /> <br /> The Purple and Gold Awards will be:<br /> <br /> The Brother John Finnegan Award for Most Conventions Attended is given to the Brother(s) at Convention who has attended the most National Conventions. At the 2008 National Convention the award was named after John Finnegan who was retired as a recipient. The 2008 Convention was his 20th. He had won every year since the inception of this award. Brothers will be “retired” to receive this award after attending 20 National Conventions.<br /> <br /> The Outstanding Regional Conference Award is given out to recognize the top regional conference. The host chapter of the conference will accept the award on behalf of the region. This award was renamed from the former Outstanding Regional Event Award in 2011.<br /> <br /> The Outstanding Chapter Advising Award recognizes the best nominated Chapter Alumni Advisor, Faculty/Staff Advisor, or Alumni Advisory Board Member. <br /> <br /> The Outstanding Achievement in Fundraising Award recognizes chapters meeting the following fundraising goals:<br /> <br /> * 90% Chapter attendance/ participation <br /> * Demonstrates inter-committee collaboration <br /> * Incorporates risk management <br /> * Donates at least 5% of money raised specifically for chapter’s use to either <br /> * Subrosa Fund, Todd Tripod Scholarship, Rolla F. Wood Graduate Scholarship or unrestricted funds.<br /> <br /> The Outstanding Achievement in Recruitment and Initiation Award recognizes chapters meeting the following recruitment and initiation goals:<br /> <br /> * 90% chapter attendance at informational meetings, Pinning, and Induction <br /> * Demonstrates inter-committee collaboration <br /> * Incorporates risk management, including a presentation to the initiates <br /> * Recruits at least 5% of all eligible prospective new members at the university <br /> * Retains 85% of initiate class (Pinning to Induction) <br /> * Plans and executes a diverse schedule of recruitment/initiation events <br /> * Performs The Ritual and ceremonies<br /> <br /> The Outstanding Achievement in Risk Management Award recognizes chapters that meet the following Risk Management goals:<br /> <br /> * 90% Chapter attendance at Risk Management event(s)<br /> * Demonstrates inter-committee utilization <br /> * Incorporates risk management within chapter activities<br /> * Has a written and functioning Risk Management policy that has been reviewed and approved by the chapter’s Region Consultant<br /> <br /> Recipient nominations of Excellence and Founders' Awards will be selected by members of the National Staff with award winners being selected by the National Awards Committee. Excellence and Founders' Awards may be awarded to one chapter from within the nomination pool.<br /> <br /> ===The Excellence and Founders' Awards will be:===<br /> <br /> The C.H. McClure Single Service Award is presented to a collegiate chapter for an outstanding national philanthropy service project. Each chapter may choose an exemplary service project that it has successfully completed during the past year and write a detailed summary of the project to be included with the spring Chapter End-of-Semester/Quarter Report (Form 110).<br /> <br /> The Charles W. Chance Alumni Award is presented to the chapter that excels in alumni relations based upon such areas as sound communication, financial support, and alumni participation in chapter events.<br /> <br /> The Sanders P. McComsey Most Improved Old Chapter Award and the Clarence<br /> O. Williams Most Improved New Chapter Award are presented to the chapters that have demonstrated the most overall improvement from the preceding year. A new chapter is defined as a chapter that has been active up to and including four (4) National Fraternity fiscal years. An old chapter is defined as a chapter that has been active for five (5) or more National Fraternity fiscal years (i.e., A chapter inducted in Fall<br /> 2008 or Spring 2009 is a new chapter through the 2013-2014 fiscal year).<br /> <br /> The Steven A. DiGuiseppe Administrative Award is presented to the collegiate chapter(s) that maintains the highest efficiency in administrative detail. Criteria for evaluation includes the manner in which the chapter conducts its communication with the National Headquarters as well as with officials of the college or university where the chapter has been chartered, and whether or not the chapter exhibits consistency in carrying out its administrative affairs.<br /> <br /> The Jeffrey L. Johnson National Fellowship Award has been established so that chapters and individuals that have exhibited outstanding examples of fellowship towards and with other chapters may be recognized and honored. Chapters and individuals may only be nominated by the official vote and recognition of their fellow chapters and/or National Council. Though up to two awards may be given each year, an award does not have to be bestowed every year. By this means, the National Council and the nominating chapters are charged with honoring only the most deserving. <br /> <br /> The Dr. Eldo L. Hendricks Award for Excellence in Scholarship and Programming has been established to recognize chapters that have provided exceptional education, cultural and leadership programs benefiting their Members and the community in which they live. Up to three awards may be given each year, but an award does not have to be presented every year.<br /> <br /> The Claude A. Phillips Award is presented to a collegiate chapter for an outstanding fellowship event. Each chapter may choose an exemplary fellowship event that they have successfully completed during the past year and write a detailed summary of the project to be included with the spring Chapter End-of-Semester/Quarter Report (Form 110).<br /> <br /> The Most Outstanding Alumni Chapter is presented to Alumni Chapters to recognize overall achievements in their promotion of fellowship, leadership, and scholarship in their activities. Each Chapter may submit a nomination to highlight its involvement in maintaining scholarship, leadership and fellowship involvement<br /> <br /> ===Torchia Award(s)===<br /> Recipient nominations of Torchia Award(s) will be selected by members of the National Staff. Torchia Award(s) winners will be slated by the National Awards Committee and ratified by an unanimous vote of the National Council. Torchia Awards may be awarded to no more than three chapters. Both undergraduaute and alumni chapters are eligible for Torchia Award(s).<br /> <br /> The Joseph Torchia Outstanding Chapter Award is the first, oldest, and most prestigious of the National Awards. Chapters are evaluated for this award on the basis of overall chapter activities as they strive to achieve a balance of scholarship, leadership and fellowship.</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Proposal_Number:_NS-02&diff=64390 Proposal Number: NS-02 2012-05-18T17:48:24Z <p>Phisig228: </p> <hr /> <div>{{Template:Council_Proposal}}<br /> ==Proposal National Secretary 02==<br /> *'''Council Member Name''': Christopher McCoy<br /> *'''Council Position—Proposal Number''': NS-02<br /> *'''Meeting Date for Proposal''': March 3,2012<br /> *'''Objective this proposal falls under''': 11.0 RD<br /> *'''What costs are associated with this proposal?''' (if none state &quot;none&quot;): None<br /> *'''Additional Pertinent Information''': (if none state &quot;none&quot;):<br /> *'''Rationale''': The overall proposed changes are made with the goals of expanding the awards process to allow awarding more chapters and increasing the award candidate pool for awards selection.<br /> *'''What is the motion to be made on this?''' I move to accept the following changes to the NOP:<br /> <br /> ==National Awards ==<br /> National Awards will be presented during the annual National Convention. The National Awards shall be divided into three tiers of recognition: The Purple and Gold Awards, Excellence and Founders' Awards, and Torchia Award(s). The National Awards and guidelines are as follows:<br /> <br /> ===Purple and Gold Awards===<br /> Recipient nominations of Purple and Gold Awards will be selected by members of the National Staff. Purple and Gold Awards will be based on metrics set within the Ideal Phi Sigma Pi Chapter guidelines. Purple and Gold Awards may be awarded to multiple chapters/members that meet the award qualifications unless otherwise noted within the award description. <br /> <br /> The Purple and Gold Awards will be:<br /> <br /> The Brother John Finnegan Award for Most Conventions Attended is given to the Brother(s) at Convention who has attended the most National Conventions. At the 2008 National Convention the award was named after John Finnegan who was retired as a recipient. The 2008 Convention was his 20th. He had won every year since the inception of this award. Brothers will be “retired” to receive this award after attending 20 National Conventions.<br /> <br /> The Outstanding Regional Conference Award is given out to recognize the top regional conference. The host chapter of the conference will accept the award on behalf of the region. This award was renamed from the former Outstanding Regional Event Award in 2011.<br /> <br /> The Outstanding Chapter Advising Award recognizes the best nominated Chapter Alumni Advisor, Faculty/Staff Advisor, or Alumni Advisory Board Member. <br /> <br /> The Outstanding Achievement in Fundraising Award recognizes chapters meeting the following fundraising goals:<br /> <br /> * 90% Chapter attendance/ participation <br /> * Demonstrates inter-committee collaboration <br /> * Incorporates risk management <br /> * Donates at least 5% of money raised specifically for chapter’s use to either <br /> * Subrosa Fund, Todd Tripod Scholarship, Rolla F. Wood Graduate Scholarship or unrestricted funds.<br /> <br /> The Outstanding Achievement in Recruitment and Initiation Award recognizes chapters meeting the following recruitment and initiation goals:<br /> <br /> * 90% chapter attendance at informational meetings, Pinning, and Induction <br /> * Demonstrates inter-committee collaboration <br /> * Incorporates risk management, including a presentation to the initiates <br /> * Recruits at least 5% of all eligible prospective new members at the university <br /> * Retains 85% of initiate class (Pinning to Induction) <br /> * Plans and executes a diverse schedule of recruitment/initiation events <br /> * Performs The Ritual and ceremonies<br /> <br /> The Outstanding Achievement in Risk Management Award recognizes chapters that meet the following Risk Management goals:<br /> <br /> * 90% Chapter attendance at Risk Management event(s)<br /> * Demonstrates inter-committee utilization <br /> * Incorporates risk management within chapter activities<br /> * Has a written and functioning Risk Management policy that has been reviewed and approved by the chapter’s Region Consultant<br /> <br /> Recipient nominations of Excellence and Founders' Awards will be selected by members of the National Staff with award winners being selected by the National Awards Committee. Excellence and Founders' Awards may be awarded to one chapter from within the nomination pool.<br /> <br /> ===The Excellence and Founders' Awards will be:===<br /> <br /> The C.H. McClure Single Service Award is presented to a collegiate chapter for an outstanding national philanthropy service project. Each chapter may choose an exemplary service project that it has successfully completed during the past year and write a detailed summary of the project to be included with the spring Chapter End-of-Semester/Quarter Report (Form 110).<br /> <br /> The Charles W. Chance Alumni Award is presented to the chapter that excels in alumni relations based upon such areas as sound communication, financial support, and alumni participation in chapter events.<br /> <br /> The Sanders P. McComsey Most Improved Old Chapter Award and the Clarence<br /> O. Williams Most Improved New Chapter Award are presented to the chapters that have demonstrated the most overall improvement from the preceding year. A new chapter is defined as a chapter that has been active up to and including four (4) National Fraternity fiscal years. An old chapter is defined as a chapter that has been active for five (5) or more National Fraternity fiscal years (i.e., A chapter inducted in Fall<br /> 2008 or Spring 2009 is a new chapter through the 2013-2014 fiscal year).<br /> <br /> The Steven A. DiGuiseppe Administrative Award is presented to the collegiate chapter(s) that maintains the highest efficiency in administrative detail. Criteria for evaluation includes the manner in which the chapter conducts its communication with the National Headquarters as well as with officials of the college or university where the chapter has been chartered, and whether or not the chapter exhibits consistency in carrying out its administrative affairs.<br /> <br /> The Jeffrey L. Johnson National Fellowship Award has been established so that chapters and individuals that have exhibited outstanding examples of fellowship towards and with other chapters may be recognized and honored. Chapters and individuals may only be nominated by the official vote and recognition of their fellow chapters and/or National Council. Though up to two awards may be given each year, an award does not have to be bestowed every year. By this means, the National Council and the nominating chapters are charged with honoring only the most deserving. <br /> <br /> The Dr. Eldo L. Hendricks Award for Excellence in Scholarship and Programming has been established to recognize chapters that have provided exceptional education, cultural and leadership programs benefiting their Members and the community in which they live. Up to three awards may be given each year, but an award does not have to be presented every year.<br /> <br /> The Claude A. Phillips Award is presented to a collegiate chapter for an outstanding fellowship event. Each chapter may choose an exemplary fellowship event that they have successfully completed during the past year and write a detailed summary of the project to be included with the spring Chapter End-of-Semester/Quarter Report (Form 110).<br /> <br /> The Most Outstanding Alumni Chapter is presented to Alumni Chapters to recognize overall achievements in their promotion of fellowship, leadership, and scholarship in their activities. Each Chapter may submit a nomination to highlight its involvement in maintaining scholarship, leadership and fellowship involvement<br /> <br /> ===Torchia Award(s)===<br /> Recipient nominations of Torchia Award(s) will be selected by members of the National Staff. Torchia Award(s) winners will be slated by the National Awards Committee and ratified by an unanimous vote of the National Council. Torchia Awards may be awarded to no more than three chapters. Both undergraduaute and alumni chapters are eligible for Torchia Award(s).<br /> <br /> The Joseph Torchia Outstanding Chapter Award is the first, oldest, and most prestigious of the National Awards. Chapters are evaluated for this award on the basis of overall chapter activities as they strive to achieve a balance of scholarship, leadership and fellowship.</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=National_Operating_Policies&diff=63195 National Operating Policies 2012-04-14T04:59:34Z <p>Phisig228: Up to date</p> <hr /> <div><br /> National Operating Policies&lt;br/&gt;<br /> formerly known as the Fraternal Governance Document&lt;br/&gt;<br /> last amended November 19, 2011<br /> <br /> == Introduction ==<br /> <br /> The National Operating Policies (NOP) of Phi Sigma Pi National Honor Fraternity govern all activities, operations, and management issues of the National Headquarters and its staff. No chapter or association shall establish policy, procedures or guidelines that are not consistent with the policies contained within this document, the National Constitution, or any other published National Policy. The National Council will serve as the only authority to interpret the National Operating Policies. Changes to the NOP must be approved by a majority vote of the National Council.<br /> <br /> The National Office welcomes your comments concerning all policies of Phi Sigma Pi. Please contact us at 2119 Ambassador Circle, Lancaster, PA 17603, or (717) 299-4710.<br /> <br /> == Chapter Violations ==<br /> If the appropriate materials required of a chapter are not postmarked or electronically marked on or before the designated due dates, the items will be considered late. When a chapter is late with dues, fees, or forms with the exception of forms 20/21 and 20A/21A (Brotherhood Risk Management Agreement) which receives immediate disciplinary action (see Member Violations), the National Headquarters shall send a notice of delinquency two weeks following the due date to the Chapter President and the officer(s) pertinent to the violation (i.e., for forms, the Secretary; for monies, the Treasurer). This letter will be accompanied by a fine of $20.00 per outstanding form and for any outstanding monies.<br /> <br /> A second letter of delinquency and warning of probation will be issued four weeks after the first late notice. This will carry a fine of $30.00 per outstanding form and $50.00 for any outstanding amount of monies.<br /> <br /> If the violation and subsequent fines are not resolved within six weeks after the original due date, the National Council shall review the situation for additional disciplinary action against the Chapter.<br /> <br /> In the event a Collegiate Member or Initiate submits a late or incomplete form 20/21 or form 20/21A the Chapter shall be placed on probation. Probation may be lifted by National Council upon full completion and submission of these delinquent forms.<br /> <br /> If the form 20/21 or form 20/21A violation is not resolved within two weeks after the original due date the Chapter shall be placed on suspension and its Initiate Program shall not continue until the Chapter's suspension has been lifted. If a Chapter’s Initiation Program can no longer meet the minimum requirements and is terminated due to this suspension, the Chapter shall refund any locally set fees to Initiates in their program at that time. That National Office may refund any collected nationally set Initiate fees to Initiates via the Chapter treasury. Refunds shall not be distributed to Initiates who fail to sign their Form 20/21A.<br /> <br /> The total monetary value of all fines due to the National Office shall not exceed $500 per academic year.<br /> <br /> Any Chapter that does not send an Official Delegate to Grand Chapter shall be fined $350 plus the cost of one full National Convention registration and placed on probation until the total fine is paid in full and the chapter has met the requirements set forth by the National Council. The National Convention registration is exclusive of yearly fine totals. This is a result of the constitutional requirement of all chapters being responsible for Grand Chapter registration and other fees for the Official Delegate. <br /> <br /> All Chapter fines received by the National Office will be donated directly to the Phi Sigma Pi Leadership in Action Fund.<br /> <br /> Chapters are responsible for selecting a Regional Delegate who will be able to assist in the planning and execution of its respective Regional Conference, as well as ensuring that either the Regional Delegate or another Chapter representative in Regional Conference attendance. Any Chapter that does not send representation to its respective Regional Conference, in violation of the National Constitution (Article XII, Section 4, A), shall be fined $100.00 and be placed on probation until the total fine is paid in full and the Chapter has met the requirements set forth by the National Council. <br /> <br /> All fines for Regional Conference non-attendance will be donated directly to Phi Sigma Pi’s Leadership in Action Fund unless otherwise stipulated by the National Council.<br /> <br /> ==Member Failure to Sign 20/21==<br /> In the event a Collegiate Member fails to sign his/her form 20/21 by the due date the Collegiate Member shall be placed on probation and shall be ineligible to be a 'Big Brother' for an Initiate for that quarter or semester.<br /> <br /> Furthermore, if a Collegiate Member fails to sign his/her form 20/21 within two weeks of the original due date that Member shall be placed on suspension. Any Member placed on suspension for failure to sign the form 20/21 shall also be removed from any elected position for a duration of two consecutive semesters or three quarters and shall be ineligible to be a 'Big Brother' for any Initiate for a duration of two consecutive semesters or three quarters. <br /> <br /> ==Initiate Failure to Sign 20A/21A==<br /> In the event an Initiate fails to sign the form 20A/21A he/she shall be removed from the Initiation Program.<br /> <br /> == Initiate Holdover Policy ==<br /> No Initiation period may begin without an established end date communicated to both the Colligate Members and the Initiates. The duration of an Initiation period shall be a minimum of 5 weeks (Article IX, Section 5, B, i) and not exceed 8 weeks. The Initiation period shall not span more than one academic semester or quarter.<br /> <br /> == Harassment ==<br /> Phi Sigma Pi National Honor Fraternity will not tolerate the harassment of any of its Members at Fraternity events. Harassment is any behavior that intimidates, threatens, or degrades an individual regardless of the recipients’ willingness to participate.<br /> <br /> === Reporting Harassment Complaints ===<br /> Every Member and Initiate of Phi Sigma Pi National Honor Fraternity shall be treated with dignity, trust, and respect. If this does not occur, the following is available for recompense.<br /> <br /> Any Member who feels treated with a lack of dignity, trust, and/or respect, should immediately report the matter to an appropriate Fraternity official. Phi Sigma Pi shall investigate all such reports and deal with them swiftly, fairly, and with sensitivity.<br /> <br /> Violations of this policy may result in disciplinary action, including but not limited to expulsion or dismissal. No matter who initially learns of the purported harassment, it is that individual’s responsibility to report the incident to the appropriate Chapter, Association and/or National authorities. However, if the allegations involve Members from another Chapter or is an Alumni Member, National Staff, or National Council Member, the National authorities should be notified first. <br /> <br /> Chapter authorities are the advisors and Chapter President or the highest-ranking officer not involved in the allegations. National authorities are the National Council’s Senior Vice President or the highest-ranking officer not involved in the allegations, Executive Director, Senior Director or Region Consultant.<br /> <br /> === Filing Harassment Complaints ===<br /> A harassment complaint should be a written and signed statement setting forth the details of the alleged conduct. Complainants will be assisted in the preparation of the statement by the Chapter or National authorities receiving it. The substance of the complaint shall be discussed in confidence, and the manner in which the complaint will be handled shall be explained. <br /> <br /> For complaints involving only Members or Initiates of a specific Chapter, the Chapter authorities should handle the matter first. In all other instances and if a party involved at the Chapter level requests, the National authorities shall have jurisdiction.<br /> <br /> ==Sanction== <br /> The National Council shall authorize an investigation (pursuant to the approved Investigation Procedures) of any Member and/or Chapter of Phi Sigma Pi National Honor Fraternity after being notified of any inappropriate behavior and/or acts. All issues between two or more chapters or questions of discipline that cannot be resolved on a chapter level shall be reviewed and decided by the National Council. Action may proceed regardless of possible or pending administrative, civil, or criminal proceedings arising out of the same or other events.<br /> <br /> ===Complaint and Investigation Proceedings===<br /> The National Council shall have five (5) days from the receipt of the appropriate materials to authorize, by a majority vote, a disciplinary investigation. If the National Council does not authorize a disciplinary investigation, the National Council will submit a statement of the process to the petitioning body within ten (10) days. <br /> <br /> Once an investigation has been authorized, each Member and/or Chapter under investigation shall be notified of the investigation procedures and the purpose behind the investigation. The National Staff shall have thirty (30) days to file a report with the National Council, or request an extension from the National Council.<br /> <br /> ===Sanction Proceedings===<br /> The National Council shall authorize an investigation (pursuant to the approved Investigation Procedures) of any Member and/or Chapter of Phi Sigma Pi National Honor Fraternity after being notified of any inappropriate behavior and/or acts. All issues between two or more Chapters or questions of discipline that cannot be resolved on a Chapter level shall be reviewed and decided by the National Council. Action may proceed regardless of possible or pending administrative, civil, or criminal proceedings arising out of the same or other events.<br /> <br /> ==Complaint and Investigation Proceedings==<br /> The National Council shall have five (5) days from the receipt of the appropriate materials to authorize, by a majority vote, a disciplinary investigation. If the National Council does not authorize a disciplinary investigation, the National Council will submit a statement of the process to the petitioning body within ten (10) days. <br /> <br /> Once an investigation has been authorized, each Member or Chapter under investigation shall be notified of the investigation procedures and the purpose behind the investigation. The National Staff shall have thirty (30) days to file a report with the National Council, or request an extension from the National Council. <br /> <br /> ==Sanction Proceedings==<br /> After the Official Investigation Report has been filed with the National Council, the alleged Member or Chapter shall have an opportunity to defend themselves against the charges via a written statement. In the event of a Chapter being investigated, the Chapter will appoint one of its Active Members to represent the Chapter. These proceedings will have a time limit set by the National President or next highest ranking National Officer not under charges.<br /> <br /> Disciplinary action that can be taken by the National Council is listed in Article XIX:Disciplinary Actions of the National Council of the National Constitution. Phi Sigma Pi reserves the right to notify the proper sheltering institution authorities of the National Council’s decision regarding the charge(s) against a Collegiate Member and/or Collegiate Chapter and of the sanctions deemed appropriate for that Member and/or Chapter.<br /> <br /> Within fourteen (14) days of the National Council’s rendered decision, the Senior Vice President shall send written notification to the party(s) charged. All notices shall be sent “certified mail” and “return receipt requested” as well as by e-mail, when possible. Notices for Members will be sent to their permanent address and to their current school address, if applicable. Notices for Chapters will be sent to the permanent addresses (and school addresses for Collegiate Chapters) of the Chapter President, Chapter Secretary, and Chapter Advisor(s). <br /> <br /> === Sanction Appeal ===<br /> If a Member or Chapter appeals a sanction, the terms of the rendered decision shall continue to be enforced. The Senior Vice President, or next highest ranking National Officer not under charges, shall serve as the representative of the National Office. The Member or Chapter may appeal a decision to each authorized entity (National Council, Sanction Appeal Board, and the Grand Chapter) only once.<br /> <br /> === Sanction Appeal Board ===<br /> The National Staff will provide to the Sanction Appeal Board within twenty (20) days of the appeal being filed the history of the case and a summary of the National Council’s rendered decision.<br /> <br /> The Sanction Appeal Board will have thirty (30) days to review the case, talk to the appealing Member and/or National Council/Staff and make its final decision.<br /> <br /> The Sanction Appeal Board will give prompt written notification to the appealing Member or Chapter and the National Council via the National Office (Staff). This notification will list the reasons for the recommendation. If it is not unanimous, the dissenting Sanction Appeal Board representative may put his/her reasons for dissenting.<br /> <br /> For the duration of any given on-going appeal, the Sanction Appeal Board should provide weekly updates to the Executive Director to ensure a timely resolution to the appeal request.<br /> <br /> === Appeal Hearings ===<br /> All hearings shall be held in executive session, and therefore only open to the following: the representative(s) of a Chapter and/or Member charged, and Members of the National Office and Grand Chapter Delegates/Alternates. In the case of a Chapter, a maximum of two representatives may present the case, the Active Member appointed by the Chapter and one other Active Member from the Chapter. <br /> <br /> When a Chapter is appealing to the Grand Chapter and is constitutionally required to be in attendance (Article V, Section 2), no teleconference shall be permitted. Chapter’s not meeting the criteria will be given the option of a teleconference or to provide their representative(s) in person. <br /> <br /> In the case of an individual, only that individual may represent him/herself. If the appeal is presented to the Grand Chapter and the individual can not be present, a written statement of appeal may be read by his/her Chapter’s Grand Chapter Official Delegate.<br /> <br /> At the Grand Chapter appeal hearing, discussion will be formal and held in a format similar to “challenging the decision of the chair.” A Member of the National Council will state the case against the Chapter or Member. The appealing Chapter delegate or Member will speak second.<br /> <br /> Points of information, to the National Council or Appealing Chapter Delegate or Member, will be allowed. The appealing Chapter or Member will then leave the meeting while the Grand Chapter body deliberates. <br /> Deliberation will consist of a standard PRO/CON format until debate is ended. <br /> <br /> == Mileage Reimbursement ==<br /> The National Council and official representatives of Phi Sigma Pi, when on Fraternity business, may be reimbursed on the mileage reimbursement found in the rate schedule, which is reviewed at the beginning of each fiscal year as part of the budget process. Tolls will also be reimbursed if receipts are provided. Prior authorization of travel by the National Office is required before reimbursement will be considered.<br /> <br /> == Dues and Fees ==<br /> <br /> === National Dues ===<br /> Semester Schools: $57/semester (paid twice a year)<br /> Quarter Schools: $38/quarter (paid three times a year)<br /> <br /> === Induction Fees ===<br /> All New Members: $95 (paid only once)<br /> <br /> === Charter Fees ===<br /> All Members who join a Chapter during the charter semester/quarter: $88 charter fee (paid only once, non-refundable)<br /> <br /> == Alumni Membership ==<br /> Alumni membership is automatically bestowed on any Active or Inactive Collegiate Member in good standing that graduates from the sheltering institution in which they were initiated or who leaves the sheltering institution and would have to reapply to regain admission to the college in which they left (Article IV, Section 5). <br /> <br /> If the Active or Inactive Collegiate Member owes money, is late with forms or reports, or is the subject of any disciplinary action (i.e. not in good standing) they will not be considered an Alumni Member. Likewise, if they have left or graduated from the college or university they cannot be considered Active Members.<br /> <br /> == National Event Location ==<br /> The National Council will determine the location of National Events on the basis of accessibility, location, cost, and quality of accommodations. In selecting site locations, efforts will be made over time to vary the impact of travel expense on Members attending from the various regions of the United States<br /> <br /> == Grand Chapter Delegate ==<br /> The Grand Chapter official delegate should be selected and reported to the National Office no later than two weeks prior to the scheduled Grand Chapter meeting (held during National Convention). <br /> <br /> == National Awards ==<br /> The National Awards are as follows:<br /> <br /> The [[Joseph Torchia Outstanding Chapter Award]] is the first, oldest, and most prestigious of the National Awards. Chapters are evaluated for this award on the basis of overall chapter activities as they strive to achieve a balance of scholarship, leadership and fellowship.<br /> <br /> The C.H. McClure Single Service Award is presented to a collegiate chapter for an outstanding national philanthropy service project. Each chapter may choose an exemplary service project that it has successfully completed during the past year and write a detailed summary of the project to be included with the spring Chapter End-of-Semester/Quarter Report (Form 110).<br /> <br /> The [[Charles W. Chance Alumni Award]] is presented to the chapter that excels in alumni relations based upon such areas as sound communication, financial support, and alumni participation in chapter events.<br /> <br /> The [[Sanders P. McComsey Most Improved Old Chapter Award]] and the [[Clarence O. Williams Most Improved New Chapter Award]] are presented to the chapters that have demonstrated the most overall improvement from the preceding year. A new chapter is defined as a chapter that has been active up to and including four (4) National Fraternity fiscal years. An old chapter is defined as a chapter that has been active for five (5) or more National Fraternity fiscal years (i.e., A chapter inducted in Fall 2008 or Spring 2009 is a new chapter through the 2013-2014 fiscal year).<br /> <br /> The [[Steven A. DiGuiseppe Administrative Award]] is presented to the collegiate chapter(s) that maintains the highest efficiency in administrative detail. Criteria for evaluation includes the manner in which the chapter conducts its communication with the National Headquarters as well as with officials of the college or university where the chapter has been chartered, and whether or not the chapter exhibits consistency in carrying out its administrative affairs.<br /> <br /> The [[Jeffrey L. Johnson National Fellowship Award]] has been established so that chapters and individuals that have exhibited outstanding examples of fellowship towards and with other chapters may be recognized and honored. Chapters and individuals may only be nominated by the official vote and recognition of their fellow chapters and/or National Council. Though up to two awards may be given each year, an award does not have to be bestowed every year. By this means, the National Council and the nominating chapters are charged with honoring only the most deserving. Amended 7/26/06.<br /> <br /> The [[Dr. Eldo L. Hendricks Award for Excellence in Scholarship and Programming]] has been established to recognize chapters that have provided exceptional education, cultural and leadership programs benefiting their Members and the community in which they live. Up to three awards may be given each year, but an award does not have to be presented every year.<br /> <br /> The [[Claude A. Phillips Award]] is presented to a collegiate chapter for an outstanding fellowship event. Each chapter may choose an exemplary fellowship event that they have successfully completed during the past year and write a detailed summary of the project to be included with the spring Chapter End-of-Semester/Quarter Report (Form 110).<br /> <br /> The [[Most Outstanding Alumni Chapter]] is presented to Alumni Chapters to recognize overall achievements in their promotion of fellowship, leadership, and scholarship in their activities. Each Chapter may submit a nomination to highlight its involvement in maintaining scholarship, leadership and fellowship involvement<br /> <br /> == National Awards Guidelines ==<br /> # To be eligible to receive a National Award, Chapters must have all National Forms, Dues, Induction Fees, and outstanding debts reconciled before May 15 for semester schools and June 15 for quarter schools.<br /> # Chapters on probation or suspension for any portion of the academic year are ineligible to receive any National Awards for that academic year. However, the Chapter End-of-Semester/Quarter Report (Form 110) must be submitted regardless of whether or not the Chapter is eligible to receive a National Award.<br /> # A Form 110 delinquent thirty (30) days or more shall not be considered for any National Awards. However, it will be reviewed for the status of the chapter. (Refer to the Awards and Scholarship Manual.)<br /> <br /> == National Scholarships ==<br /> The Richard Cecil Todd and Clauda Pennock Todd Tripod Scholarship is the first and oldest National Scholarship awarded to undergraduate Members. This scholarship is awarded to undergraduate Members who have excelled in embodying the ideals of the Tripod.<br /> <br /> The Rolla F. Wood Graduate Scholarship is a National Scholarship awarded to Members who have excelled in undergraduate studies and are continuing their education in graduate school.<br /> <br /> == National Scholarship Guidelines ==<br /> # The applicant may apply multiple times, but may only receive the scholarship once.<br /> # All applicants must submit the required materials to the National Office by April 15. The recipients will be announced at the following National Convention Awards banquet.<br /> # The award recipient shall be a Member of Phi Sigma Pi National Honor Fraternity in good standing with the Chapter and National Office.<br /> <br /> == National Endowment Fund ==<br /> === Subrosa Endowment Fund ===<br /> The Subrosa Endowment Fund is to provide financial support to Brothers in need. This endowment fund shall be awarded on a per case basis and when financially possible to applicants granted funds by the National Council.<br /> <br /> === Lamp of Knowledge Fund ===<br /> The Lamp of Knowledge Fund was passed by the National Council in July 2007 and formally chartered into existence during Grand Chapter business in August 2007. The purpose of the fund is to increase Member participation in leadership training, national events, and philanthropic activity specifically including Teach For America. Disbursement of monies from the fund will be evaluated by the National Council each year by February 15th. The immediate intention of the National Council is to use these funds to improve training and attendance at National Convention, and to increase grants for Phi Sigma Pi alumni that join the Teach For America corps. Amended 6/12/2008<br /> <br /> == Handbook Policy ==<br /> All Initiates shall receive a copy of the Phi Sigma Pi National Handbook, The Scholar's Province, at the beginning of the Chapter’s Initiation Program. The number of handbooks used by Initiates during a specific semester/quarter will be replaced by the National Headquarters at the beginning of the following semester/quarter provided a Chapter representative contacts the National Office (717-299-4710 or pspsoffice@phisigmapi.org).<br /> <br /> == Mark Policy ==<br /> Any mark owned by Phi Sigma Pi may be used by any Member, Association or Chapter without expressed written permission of the Fraternity, provided that the National Council does not find that the use conflicts with the purposes or image of Phi Sigma Pi. This in no way relinquishes control of the mark, and the National Council at any time may decide to revoke permission to use the mark. In this event, the National Staff will notify the Member, Association or Chapter that the inappropriate use must cease.<br /> <br /> Any mark owned by Phi Sigma Pi may be used by any non-Member with the expressed written permission of the National Council. Permission must be applied to the National Council via the National Staff. This in no way relinquishes control of the mark, and the<br /> National Council at any time may decide to revoke permission to use the mark. In this event, the National Staff will notify the user that the inappropriate use must cease.<br /> <br /> It is an expectation of membership that a Member will not use the name Phi Sigma Pi, any mark of Phi Sigma Pi, or any reference clearly meant to refer to his/her membership in Phi Sigma Pi, in any media context, including any type of Internet posting, in a manner that is in conflict with the ideals of the Fraternity. <br /> <br /> Examples that are inconsistent with the ideals of Phi Sigma Pi include, but are not limited to:<br /> <br /> * Explicit illegal drug references <br /> * Explicit alcohol references, if underage<br /> * Prejudiced/discriminatory speech of any kind<br /> * Explicit reference to any other illegal behavior<br /> * Lewd photographs or language<br /> * Any language that libels another individual or group <br /> <br /> == Membership Pin Policy ==<br /> Each new Member shall receive an Official Phi Sigma Pi Membership Pin.<br /> <br /> ==National Council Election Rules==<br /> All appropriate candidates shall be provided with a copy of the National Council Standards and shall adhere to all National Council Standards from the time of declaring candidacy until completion of consideration or term of office.<br /> <br /> == Personnel Process ==<br /> Comments/concerns regarding the operations of the National Staff should be forwarded to the Executive Director. Those relating to personnel shall be forwarded in writing. If the concern pertains to the Executive Director, documentation should be sent to the Personnel Chair of the National Council.<br /> <br /> All comments/concerns will be addressed in an efficient manner. However, those concerns relating to personnel are confidential under the statutes of the Commonwealth of Pennsylvania and therefore, the manner in which they are addressed may not be shared.<br /> <br /> If after contact with the Executive Director persistence of the concern exists, the Member, Association or Chapter may directly contact the Personnel Chair of the National Council.<br /> <br /> == Chapter Housing ==<br /> Any Chapter seeking to purchase, lease, or sub-lease property must first form a house corporation. Only house corporations may be the primary owner of property or leasing agent for housing properties associated with Phi Sigma Pi.<br /> <br /> Chapters exploring housing should contact the Director of Member Services for advice and guidance through the documentation process.<br /> <br /> Insurance coverage premiums will be assessed to the house corporation through the Phi Sigma Pi Insurance Coverage and the premium shall be paid to the National Office within that current coverage fiscal year.<br /> <br /> Specific additional housing rules and risk management policies may enable a reduction in the cost of insurance premiums. Interested chapters should seek recommendations from the Insurance Provider with the assistance of the National Office.<br /> <br /> If a house corporation wishes to seek outside insurance, all leased property must maintain at least the following insurance on that property:<br /> * General Liability<br /> * Directors and Officers Liability<br /> * Property Contents Coverage<br /> <br /> If a house corporation wishes to seek outside insurance, all owned real estate property must maintain at least the following insurance on that property: <br /> <br /> * General Liability<br /> * Directors and Officers Liability<br /> * Property<br /> <br /> Any Chapter that leases through a house corporation or any house corporation that owns property must submit the following documents to the National Office at the time the property is leased or purchased and each following academic term:<br /> <br /> * Lease agreement between the Landlord and house corporation<br /> * Proof of Landlord’s liability coverage on the property<br /> * Lease agreement(s) between the house corporation and Member(s) living on the property<br /> * Housing agreement between the house corporation and each Member of the Chapter<br /> * Proof/Certificate of Insurance and Summary of Coverage<br /> * Chapter Properties List<br /> * Proof/Certificate of Renters Insurance as held by each Member living on the property or a declarations page from the renter’s parent’s homeowner’s policy if covered under there<br /> * House and Event Risk Management Policy <br /> <br /> == Glossary of Terminology ==<br /> '''Active Collegiate Member''' – All Collegiate Members shall be considered Active, and thus subject to the attendance requirements and financial obligations of the Collegiate Chapter. <br /> <br /> '''Active Alumni/Honorary Member''' - Alumni or Honorary Members who have paid dues to an Alumni Chapter or the National Alumni Association shall be considered Active.<br /> <br /> '''Adviser''' – An alumnus/a of the Fraternity and/or a faculty member from the sheltering institution who counsels the Chapter.<br /> <br /> '''Alumna''' – The singular term for a female Member of a Fraternity who has graduated or is no longer in college.<br /> <br /> '''Alumnae''' – The plural form for alumna (Pronounced alum-nee.) <br /> <br /> '''Alumni''' – The plural form for alumnus or a combined group of alumnus and alumna (Pronounced alum-neye.)<br /> <br /> '''Alumni Chapter''' - Comprised solely of Alumni and/or Honorary Members who are no longer students at the sheltering institution in which they were inducted. The chapter name is determined by the geographical region of the chapter. Chapters are required to submit yearly reports to the National Office and be represented at Grand Chapter sessions.<br /> <br /> '''Alumni Association''' – Comprised solely of Alumni and/or Honorary Members who are defined by their geographical region and serve as a support system for Chapters located in their region. Associations are not required to submit yearly reports and do not have representation at Grand Chapter sessions.<br /> <br /> '''Alumnus''' – The singular term for a male Member of a Fraternity who has graduated or is no longer in college.<br /> <br /> '''Bid''' – An invitation to join a collegiate Chapter’s Initiation Program.<br /> <br /> '''Brother''' – The title bestowed upon any individual, man or woman, inducted into the Fraternity. Chapters may use alternate titles such as “Member” or “Brothers and Sisters.” This term should always be capitalized.<br /> Business/Working Day – A period of time, from 8:00 AM to 4:30 PM (Eastern Time) on a weekday which the National Headquarters is open for business.<br /> <br /> '''Bylaws''' – The local governing document supplementing the National Constitution.<br /> Calendar Day – A 24-hour period, from midnight to midnight (Eastern time). When the term “day” is not further clarified, it implies calendar day.<br /> <br /> '''Censure''' - A judgment involving condemnation; the act of blaming or condemning sternly; an official reprimand. A written reprimand for violation of a specific rule, including the possibility of more severe disciplinary sanction in the event of a violation of Phi Sigma Pi’s National Constitution. Censure does not restrict a Chapter’s or Member’s privileges in any manner.<br /> <br /> '''Ceremonies''' – All official Phi Sigma Pi ceremonies should be capitalized when referred to by their official names. The official ceremonies are:<br /> *Pinning Ceremony<br /> *Big Brother Ceremony<br /> *The Ritual: Formal Induction Ceremony<br /> *Meeting Commencement Ceremony<br /> *Officer Installation Ceremony<br /> *Alumni Ritual <br /> *National Officer Oath of Office<br /> <br /> '''Chapter''' - Either an alumni or a collegiate chapter. The term “chapter” may be used by itself when the type of chapter has been clearly stated in a previous sentence or paragraph. “Chapter” should be capitalized when following a chapter name or when referring to a specific chapter (i.e. Zeta Zeta Chapter)<br /> <br /> '''Chapter Operating Policies''' - Chapter operation rules and procedures not listed in the chapter’s bylaws (i.e., dues and fines structure).<br /> <br /> '''Collegian''' – Term signifying a Member of a particular Chapter on a college campus (i.e. She is a collegian at Zeta Zeta Chapter.)<br /> <br /> '''Collegiate''' – Term describing a Member or Chapter (i.e. His collegiate chapter is Nu.)<br /> <br /> '''Collegiate Chapter''' - A Chapter comprised of undergraduate Members.<br /> <br /> '''Controlled Substances''' - Any drug so designated by law whose availability is restricted (i.e., so designated by Federal or State Controlled Substances Acts)..<br /> <br /> '''Expulsion''' - The permanent termination of all rights and privileges of Membership in Phi Sigma Pi.<br /> <br /> '''Fraternal Word''' – The Fraternal greeting, it is secretly known only to Members of Phi Sigma Pi and must never be shared with non-members.<br /> <br /> '''Fraternity''' – A society for men and women who are students at a college or university, with a name consisting of individually pronounced Greek letters.<br /> <br /> '''Grand Chapter''' – Refers to an assembly of delegates comprised of the National Officers, representatives of each Collegiate Chapter, representatives of each Alumni Chapter, and representatives of the National Alumni Association.<br /> <br /> '''Grand Chapter Conference''' – Refers to the annual meeting in which discussion and debate over Fraternity business, including amendments to our National Constitution and the election of the National Council Officers.<br /> <br /> '''Grand Chapter Delegate''' – The official representative from a chapter who votes in place of his/her respective chapter during the Grand Chapter meeting. The delegate’s role is to advocate on behalf of the chapter’s membership and in accordance with the chapter’s best interests. The selection of delegates requires that the chapter make well-known its stance on issues related to Constitutional Amendments and preferences for National Council Candidates. <br /> <br /> '''Grip''' – The Fraternal handshake, it secretly known only to Members of Phi Sigma Pi and must never be shared with non-members.<br /> <br /> '''Honorary Membership''' - Membership reserved for individuals who have demonstrated the highest qualities of scholarship, leadership, and fellowship through service to the fraternity or their community. Individuals who meet the qualifications or have potential to meet the qualifications of Active Membership are not eligible for Honorary Membership. Currently enrolled undergraduate students have the opportunity of attaining at least a 3.00 GPA and seeking membership at established chapters or taking the initiative to establish a new chapter at institutions not represented by Phi Sigma Pi. These individuals are not eligible for Honorary Membership. Honorary Members do not participate in an initiation program and are not considered Active Members of a chapter, and therefore pay no dues.<br /> <br /> '''Housing Corporation''' – Entity established by a Chapter and incorporated in the Chapter’s state which holds the Title or lease of a property.<br /> <br /> '''Incorporated''' – The legal status permitting an organization to operate as a nonprofit organization.<br /> <br /> '''Initiate''' - On a national level, this term shall be used by Members and Chapters to refer to individuals who are formally engaged in a Phi Sigma Pi Chapter Initiation Program.<br /> <br /> '''Letter Day''' – Officially declared as the fourteenth day of each month in which the wearing of clothing in purple, gold, and white (with or without the three Greek letters) is encouraged by the National Council. <br /> <br /> '''Member''' – Refers to all Members of the National Fraternity. The term “Member” should be capitalized when used to refer to a Member of Phi Sigma Pi or when referring to a specific group of Members.<br /> <br /> '''National Alumni Association (NAA)''' – Refers to the umbrella entity that includes Members of Alumni Chapters, Alumni Associations, and alumni-at-large. Members of the NAA gain membership through a donation to the Phi Sigma Pi Foundation1.<br /> <br /> '''National Constitution''' – The governing document of the Fraternity.<br /> <br /> '''National Convention''' – Refers to the annual Phi Sigma Pi National Event comprised of the Grand Chapter meeting and National Awards Banquet. This event brings Members together for a weekend of activity, fellowship, and personal growth.<br /> <br /> '''National Council''' – Elected to serve two year terms by the Grand Chapter, this volunteer Board of Directors oversees the National Fraternity’s business when Grand Chapter is not in session.<br /> <br /> '''National Fraternity''' - The entire organization (Grand Chapter, National Council, National Staff, Collegiate Chapters, Alumni Chapters, and Alumni Associations).<br /> <br /> '''National Headquarters''' - The physical location where the National Staff works.<br /> <br /> '''National Office''' - The National Staff and the National Council.<br /> <br /> '''National Staff''' - The paid, professional staff of the National Fraternity, hired to manage the Fraternity services and administrative aspects of Phi Sigma Pi.<br /> <br /> '''Nationally Inactive Members''' - Members not in residence who are exempt from paying National Dues.<br /> <br /> '''The Phi Sigma Pi Foundation''' – Refers to the non-profit philanthropic body of Phi Sigma Pi.<br /> <br /> '''Phi Sigma Pi National Honor Fraternity''' - The entire organization (Grand Chapter, National Council, National Staff, Collegiate Chapters, Alumni Chapters and Alumni Associations) and the official name of this organization.<br /> <br /> '''Probation''' - A period of trial and testing. This is also a period in which any deficit or violation is to be made good or corrected to avoid more severe action. A Chapter who places a Member on probation should restrict that Member’s privileges accordingly. Additional restrictions may occur depending on the circumstances warranting the probation. The length of probation will last until the Chapter/Member has proven that the situation calling for probation has been corrected to the satisfaction of the National Council or the Chapter, whoever initiated the period of probation.<br /> <br /> '''Removal of a National Officer''' - A National Officer charged with violating the National Constitution, malfeasance or misfeasance in office, or violating any other national policies shall be disciplined in accordance with the Sanction Proceedings established by the National Council. The National Officer may be removed from office if found guilty by a three-fourths (3/4) vote of the remaining National Council Officers or by a three-fourths (3/4) vote of the Grand Chapter.<br /> <br /> '''Revoking a Charter''' - The loss of all rights and privileges of a Chapter and the physical removal of the Chapter’s charter and official Fraternity material.<br /> <br /> '''The Ritual''' – The primary element distinguishing Phi Sigma Pi from all other organizations. It is the principal link that unites all Members of Phi Sigma Pi.<br /> The Ritual should be conducted only in the presence or view of Phi Sigma Pi Members in a room of proper atmosphere. It is the most prominent of several ceremonies known in secret only to Members of the Fraternity. <br /> <br /> '''Rush''' – The recruitment drive offering Members and prospective members the opportunity to get to know each other. The prelude to an Initiation Program. <br /> <br /> '''The Scholar’s Province''' - The official handbook of Phi Sigma Pi meant to be used by the Initiates as a resource, guide, and study book during the initiation program to teach the Initiates the National Fraternity’s history and ideals, membership obligations, services provided by the National Office, and common ties that unite all chapters of Phi Sigma Pi.<br /> <br /> '''The Shingle''' – Phi Sigma Pi’s official Membership Certificate. It is presented to newly inducted Members after being signed by the National President and National Secretary.<br /> <br /> '''Sub-Rosa''' - A term used to identify an event/meeting, or part thereof, which is closed to the public, in which it is mandated that the happenings of the event/meeting are known only to the Brothers present. Sub-rosa, meaning “under the rose,” designates that anything said or done is to be held sacred and to remain confidential.<br /> <br /> '''Suspension''' - A temporary period of time during which the Chapter/Member shall be barred from all the rights and privileges of Membership. During this period, the chapter on suspension may meet to remedy the situation, as long as this is not in conflict with university regulations; however, no service, fundraising, social, recruiting or other types of chapter-sponsored activities may be planned or completed. The Member on suspension may not participate in any chapter activities. The length of suspension will depend upon the circumstances of the situation. Although temporary, the length of suspension may be indefinite. Probation is not necessarily a prerequisite to suspension. The Chapter or Member will be notified of the suspension by the Senior Vice President.<br /> <br /> '''Teach For America''' – Phi Sigma Pi’s National Philanthropy.<br /> <br /> '''Transfer Members''' – An Active Member who transfers to a new chapter. Transfer Members shall be inducted through the use of The Ritual, which may be conducted at the Chapter’s discretion. <br /> <br /> {{Governing_Documents}}<br /> <br /> [[category:Governing Documents]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=National_Operating_Policies&diff=63194 National Operating Policies 2012-04-14T04:57:47Z <p>Phisig228: /* Communication Policy */ has been removed</p> <hr /> <div>&lt;div class=&quot;notice metadata&quot; id=&quot;stub&quot; style=&quot;border: 1px solid #C0C090; background-color: #F8EABA; padding: 10px; margin-bottom: 3px; width: 85%; border-spacing: 3px; margin-left: auto; margin-right: auto;&quot;&gt;''Please note that the National Operating Policies was amended on November 19, 2011, and the changes are not yet reflected within these pages.''&lt;/div&gt;<br /> <br /> National Operating Policies&lt;br/&gt;<br /> formerly known as the Fraternal Governance Document&lt;br/&gt;<br /> last amended November 19, 2011<br /> <br /> == Introduction ==<br /> <br /> The National Operating Policies (NOP) of Phi Sigma Pi National Honor Fraternity govern all activities, operations, and management issues of the National Headquarters and its staff. No chapter or association shall establish policy, procedures or guidelines that are not consistent with the policies contained within this document, the National Constitution, or any other published National Policy. The National Council will serve as the only authority to interpret the National Operating Policies. Changes to the NOP must be approved by a majority vote of the National Council.<br /> <br /> The National Office welcomes your comments concerning all policies of Phi Sigma Pi. Please contact us at 2119 Ambassador Circle, Lancaster, PA 17603, or (717) 299-4710.<br /> <br /> == Chapter Violations ==<br /> If the appropriate materials required of a chapter are not postmarked or electronically marked on or before the designated due dates, the items will be considered late. When a chapter is late with dues, fees, or forms with the exception of forms 20/21 and 20A/21A (Brotherhood Risk Management Agreement) which receives immediate disciplinary action (see Member Violations), the National Headquarters shall send a notice of delinquency two weeks following the due date to the Chapter President and the officer(s) pertinent to the violation (i.e., for forms, the Secretary; for monies, the Treasurer). This letter will be accompanied by a fine of $20.00 per outstanding form and for any outstanding monies.<br /> <br /> A second letter of delinquency and warning of probation will be issued four weeks after the first late notice. This will carry a fine of $30.00 per outstanding form and $50.00 for any outstanding amount of monies.<br /> <br /> If the violation and subsequent fines are not resolved within six weeks after the original due date, the National Council shall review the situation for additional disciplinary action against the Chapter.<br /> <br /> In the event a Collegiate Member or Initiate submits a late or incomplete form 20/21 or form 20/21A the Chapter shall be placed on probation. Probation may be lifted by National Council upon full completion and submission of these delinquent forms.<br /> <br /> If the form 20/21 or form 20/21A violation is not resolved within two weeks after the original due date the Chapter shall be placed on suspension and its Initiate Program shall not continue until the Chapter's suspension has been lifted. If a Chapter’s Initiation Program can no longer meet the minimum requirements and is terminated due to this suspension, the Chapter shall refund any locally set fees to Initiates in their program at that time. That National Office may refund any collected nationally set Initiate fees to Initiates via the Chapter treasury. Refunds shall not be distributed to Initiates who fail to sign their Form 20/21A.<br /> <br /> The total monetary value of all fines due to the National Office shall not exceed $500 per academic year.<br /> <br /> Any Chapter that does not send an Official Delegate to Grand Chapter shall be fined $350 plus the cost of one full National Convention registration and placed on probation until the total fine is paid in full and the chapter has met the requirements set forth by the National Council. The National Convention registration is exclusive of yearly fine totals. This is a result of the constitutional requirement of all chapters being responsible for Grand Chapter registration and other fees for the Official Delegate. <br /> <br /> All Chapter fines received by the National Office will be donated directly to the Phi Sigma Pi Leadership in Action Fund.<br /> <br /> Chapters are responsible for selecting a Regional Delegate who will be able to assist in the planning and execution of its respective Regional Conference, as well as ensuring that either the Regional Delegate or another Chapter representative in Regional Conference attendance. Any Chapter that does not send representation to its respective Regional Conference, in violation of the National Constitution (Article XII, Section 4, A), shall be fined $100.00 and be placed on probation until the total fine is paid in full and the Chapter has met the requirements set forth by the National Council. <br /> <br /> All fines for Regional Conference non-attendance will be donated directly to Phi Sigma Pi’s Leadership in Action Fund unless otherwise stipulated by the National Council.<br /> <br /> ==Member Failure to Sign 20/21==<br /> In the event a Collegiate Member fails to sign his/her form 20/21 by the due date the Collegiate Member shall be placed on probation and shall be ineligible to be a 'Big Brother' for an Initiate for that quarter or semester.<br /> <br /> Furthermore, if a Collegiate Member fails to sign his/her form 20/21 within two weeks of the original due date that Member shall be placed on suspension. Any Member placed on suspension for failure to sign the form 20/21 shall also be removed from any elected position for a duration of two consecutive semesters or three quarters and shall be ineligible to be a 'Big Brother' for any Initiate for a duration of two consecutive semesters or three quarters. <br /> <br /> ==Initiate Failure to Sign 20A/21A==<br /> In the event an Initiate fails to sign the form 20A/21A he/she shall be removed from the Initiation Program.<br /> <br /> == Initiate Holdover Policy ==<br /> No Initiation period may begin without an established end date communicated to both the Colligate Members and the Initiates. The duration of an Initiation period shall be a minimum of 5 weeks (Article IX, Section 5, B, i) and not exceed 8 weeks. The Initiation period shall not span more than one academic semester or quarter.<br /> <br /> == Harassment ==<br /> Phi Sigma Pi National Honor Fraternity will not tolerate the harassment of any of its Members at Fraternity events. Harassment is any behavior that intimidates, threatens, or degrades an individual regardless of the recipients’ willingness to participate.<br /> <br /> === Reporting Harassment Complaints ===<br /> Every Member and Initiate of Phi Sigma Pi National Honor Fraternity shall be treated with dignity, trust, and respect. If this does not occur, the following is available for recompense.<br /> <br /> Any Member who feels treated with a lack of dignity, trust, and/or respect, should immediately report the matter to an appropriate Fraternity official. Phi Sigma Pi shall investigate all such reports and deal with them swiftly, fairly, and with sensitivity.<br /> <br /> Violations of this policy may result in disciplinary action, including but not limited to expulsion or dismissal. No matter who initially learns of the purported harassment, it is that individual’s responsibility to report the incident to the appropriate Chapter, Association and/or National authorities. However, if the allegations involve Members from another Chapter or is an Alumni Member, National Staff, or National Council Member, the National authorities should be notified first. <br /> <br /> Chapter authorities are the advisors and Chapter President or the highest-ranking officer not involved in the allegations. National authorities are the National Council’s Senior Vice President or the highest-ranking officer not involved in the allegations, Executive Director, Senior Director or Region Consultant.<br /> <br /> === Filing Harassment Complaints ===<br /> A harassment complaint should be a written and signed statement setting forth the details of the alleged conduct. Complainants will be assisted in the preparation of the statement by the Chapter or National authorities receiving it. The substance of the complaint shall be discussed in confidence, and the manner in which the complaint will be handled shall be explained. <br /> <br /> For complaints involving only Members or Initiates of a specific Chapter, the Chapter authorities should handle the matter first. In all other instances and if a party involved at the Chapter level requests, the National authorities shall have jurisdiction.<br /> <br /> ==Sanction== <br /> The National Council shall authorize an investigation (pursuant to the approved Investigation Procedures) of any Member and/or Chapter of Phi Sigma Pi National Honor Fraternity after being notified of any inappropriate behavior and/or acts. All issues between two or more chapters or questions of discipline that cannot be resolved on a chapter level shall be reviewed and decided by the National Council. Action may proceed regardless of possible or pending administrative, civil, or criminal proceedings arising out of the same or other events.<br /> <br /> ===Complaint and Investigation Proceedings===<br /> The National Council shall have five (5) days from the receipt of the appropriate materials to authorize, by a majority vote, a disciplinary investigation. If the National Council does not authorize a disciplinary investigation, the National Council will submit a statement of the process to the petitioning body within ten (10) days. <br /> <br /> Once an investigation has been authorized, each Member and/or Chapter under investigation shall be notified of the investigation procedures and the purpose behind the investigation. The National Staff shall have thirty (30) days to file a report with the National Council, or request an extension from the National Council.<br /> <br /> ===Sanction Proceedings===<br /> The National Council shall authorize an investigation (pursuant to the approved Investigation Procedures) of any Member and/or Chapter of Phi Sigma Pi National Honor Fraternity after being notified of any inappropriate behavior and/or acts. All issues between two or more Chapters or questions of discipline that cannot be resolved on a Chapter level shall be reviewed and decided by the National Council. Action may proceed regardless of possible or pending administrative, civil, or criminal proceedings arising out of the same or other events.<br /> <br /> ==Complaint and Investigation Proceedings==<br /> The National Council shall have five (5) days from the receipt of the appropriate materials to authorize, by a majority vote, a disciplinary investigation. If the National Council does not authorize a disciplinary investigation, the National Council will submit a statement of the process to the petitioning body within ten (10) days. <br /> <br /> Once an investigation has been authorized, each Member or Chapter under investigation shall be notified of the investigation procedures and the purpose behind the investigation. The National Staff shall have thirty (30) days to file a report with the National Council, or request an extension from the National Council. <br /> <br /> ==Sanction Proceedings==<br /> After the Official Investigation Report has been filed with the National Council, the alleged Member or Chapter shall have an opportunity to defend themselves against the charges via a written statement. In the event of a Chapter being investigated, the Chapter will appoint one of its Active Members to represent the Chapter. These proceedings will have a time limit set by the National President or next highest ranking National Officer not under charges.<br /> <br /> Disciplinary action that can be taken by the National Council is listed in Article XIX:Disciplinary Actions of the National Council of the National Constitution. Phi Sigma Pi reserves the right to notify the proper sheltering institution authorities of the National Council’s decision regarding the charge(s) against a Collegiate Member and/or Collegiate Chapter and of the sanctions deemed appropriate for that Member and/or Chapter.<br /> <br /> Within fourteen (14) days of the National Council’s rendered decision, the Senior Vice President shall send written notification to the party(s) charged. All notices shall be sent “certified mail” and “return receipt requested” as well as by e-mail, when possible. Notices for Members will be sent to their permanent address and to their current school address, if applicable. Notices for Chapters will be sent to the permanent addresses (and school addresses for Collegiate Chapters) of the Chapter President, Chapter Secretary, and Chapter Advisor(s). <br /> <br /> === Sanction Appeal ===<br /> If a Member or Chapter appeals a sanction, the terms of the rendered decision shall continue to be enforced. The Senior Vice President, or next highest ranking National Officer not under charges, shall serve as the representative of the National Office. The Member or Chapter may appeal a decision to each authorized entity (National Council, Sanction Appeal Board, and the Grand Chapter) only once.<br /> <br /> === Sanction Appeal Board ===<br /> The National Staff will provide to the Sanction Appeal Board within twenty (20) days of the appeal being filed the history of the case and a summary of the National Council’s rendered decision.<br /> <br /> The Sanction Appeal Board will have thirty (30) days to review the case, talk to the appealing Member and/or National Council/Staff and make its final decision.<br /> <br /> The Sanction Appeal Board will give prompt written notification to the appealing Member or Chapter and the National Council via the National Office (Staff). This notification will list the reasons for the recommendation. If it is not unanimous, the dissenting Sanction Appeal Board representative may put his/her reasons for dissenting.<br /> <br /> For the duration of any given on-going appeal, the Sanction Appeal Board should provide weekly updates to the Executive Director to ensure a timely resolution to the appeal request.<br /> <br /> === Appeal Hearings ===<br /> All hearings shall be held in executive session, and therefore only open to the following: the representative(s) of a Chapter and/or Member charged, and Members of the National Office and Grand Chapter Delegates/Alternates. In the case of a Chapter, a maximum of two representatives may present the case, the Active Member appointed by the Chapter and one other Active Member from the Chapter. <br /> <br /> When a Chapter is appealing to the Grand Chapter and is constitutionally required to be in attendance (Article V, Section 2), no teleconference shall be permitted. Chapter’s not meeting the criteria will be given the option of a teleconference or to provide their representative(s) in person. <br /> <br /> In the case of an individual, only that individual may represent him/herself. If the appeal is presented to the Grand Chapter and the individual can not be present, a written statement of appeal may be read by his/her Chapter’s Grand Chapter Official Delegate.<br /> <br /> At the Grand Chapter appeal hearing, discussion will be formal and held in a format similar to “challenging the decision of the chair.” A Member of the National Council will state the case against the Chapter or Member. The appealing Chapter delegate or Member will speak second.<br /> <br /> Points of information, to the National Council or Appealing Chapter Delegate or Member, will be allowed. The appealing Chapter or Member will then leave the meeting while the Grand Chapter body deliberates. <br /> Deliberation will consist of a standard PRO/CON format until debate is ended. <br /> <br /> == Mileage Reimbursement ==<br /> The National Council and official representatives of Phi Sigma Pi, when on Fraternity business, may be reimbursed on the mileage reimbursement found in the rate schedule, which is reviewed at the beginning of each fiscal year as part of the budget process. Tolls will also be reimbursed if receipts are provided. Prior authorization of travel by the National Office is required before reimbursement will be considered.<br /> <br /> == Dues and Fees ==<br /> <br /> === National Dues ===<br /> Semester Schools: $57/semester (paid twice a year)<br /> Quarter Schools: $38/quarter (paid three times a year)<br /> <br /> === Induction Fees ===<br /> All New Members: $95 (paid only once)<br /> <br /> === Charter Fees ===<br /> All Members who join a Chapter during the charter semester/quarter: $88 charter fee (paid only once, non-refundable)<br /> <br /> == Alumni Membership ==<br /> Alumni membership is automatically bestowed on any Active or Inactive Collegiate Member in good standing that graduates from the sheltering institution in which they were initiated or who leaves the sheltering institution and would have to reapply to regain admission to the college in which they left (Article IV, Section 5). <br /> <br /> If the Active or Inactive Collegiate Member owes money, is late with forms or reports, or is the subject of any disciplinary action (i.e. not in good standing) they will not be considered an Alumni Member. Likewise, if they have left or graduated from the college or university they cannot be considered Active Members.<br /> <br /> == National Event Location ==<br /> The National Council will determine the location of National Events on the basis of accessibility, location, cost, and quality of accommodations. In selecting site locations, efforts will be made over time to vary the impact of travel expense on Members attending from the various regions of the United States<br /> <br /> == Grand Chapter Delegate ==<br /> The Grand Chapter official delegate should be selected and reported to the National Office no later than two weeks prior to the scheduled Grand Chapter meeting (held during National Convention). <br /> <br /> == National Awards ==<br /> The National Awards are as follows:<br /> <br /> The [[Joseph Torchia Outstanding Chapter Award]] is the first, oldest, and most prestigious of the National Awards. Chapters are evaluated for this award on the basis of overall chapter activities as they strive to achieve a balance of scholarship, leadership and fellowship.<br /> <br /> The C.H. McClure Single Service Award is presented to a collegiate chapter for an outstanding national philanthropy service project. Each chapter may choose an exemplary service project that it has successfully completed during the past year and write a detailed summary of the project to be included with the spring Chapter End-of-Semester/Quarter Report (Form 110).<br /> <br /> The [[Charles W. Chance Alumni Award]] is presented to the chapter that excels in alumni relations based upon such areas as sound communication, financial support, and alumni participation in chapter events.<br /> <br /> The [[Sanders P. McComsey Most Improved Old Chapter Award]] and the [[Clarence O. Williams Most Improved New Chapter Award]] are presented to the chapters that have demonstrated the most overall improvement from the preceding year. A new chapter is defined as a chapter that has been active up to and including four (4) National Fraternity fiscal years. An old chapter is defined as a chapter that has been active for five (5) or more National Fraternity fiscal years (i.e., A chapter inducted in Fall 2008 or Spring 2009 is a new chapter through the 2013-2014 fiscal year).<br /> <br /> The [[Steven A. DiGuiseppe Administrative Award]] is presented to the collegiate chapter(s) that maintains the highest efficiency in administrative detail. Criteria for evaluation includes the manner in which the chapter conducts its communication with the National Headquarters as well as with officials of the college or university where the chapter has been chartered, and whether or not the chapter exhibits consistency in carrying out its administrative affairs.<br /> <br /> The [[Jeffrey L. Johnson National Fellowship Award]] has been established so that chapters and individuals that have exhibited outstanding examples of fellowship towards and with other chapters may be recognized and honored. Chapters and individuals may only be nominated by the official vote and recognition of their fellow chapters and/or National Council. Though up to two awards may be given each year, an award does not have to be bestowed every year. By this means, the National Council and the nominating chapters are charged with honoring only the most deserving. Amended 7/26/06.<br /> <br /> The [[Dr. Eldo L. Hendricks Award for Excellence in Scholarship and Programming]] has been established to recognize chapters that have provided exceptional education, cultural and leadership programs benefiting their Members and the community in which they live. Up to three awards may be given each year, but an award does not have to be presented every year.<br /> <br /> The [[Claude A. Phillips Award]] is presented to a collegiate chapter for an outstanding fellowship event. Each chapter may choose an exemplary fellowship event that they have successfully completed during the past year and write a detailed summary of the project to be included with the spring Chapter End-of-Semester/Quarter Report (Form 110).<br /> <br /> The [[Most Outstanding Alumni Chapter]] is presented to Alumni Chapters to recognize overall achievements in their promotion of fellowship, leadership, and scholarship in their activities. Each Chapter may submit a nomination to highlight its involvement in maintaining scholarship, leadership and fellowship involvement<br /> <br /> == National Awards Guidelines ==<br /> # To be eligible to receive a National Award, Chapters must have all National Forms, Dues, Induction Fees, and outstanding debts reconciled before May 15 for semester schools and June 15 for quarter schools.<br /> # Chapters on probation or suspension for any portion of the academic year are ineligible to receive any National Awards for that academic year. However, the Chapter End-of-Semester/Quarter Report (Form 110) must be submitted regardless of whether or not the Chapter is eligible to receive a National Award.<br /> # A Form 110 delinquent thirty (30) days or more shall not be considered for any National Awards. However, it will be reviewed for the status of the chapter. (Refer to the Awards and Scholarship Manual.)<br /> <br /> == National Scholarships ==<br /> The Richard Cecil Todd and Clauda Pennock Todd Tripod Scholarship is the first and oldest National Scholarship awarded to undergraduate Members. This scholarship is awarded to undergraduate Members who have excelled in embodying the ideals of the Tripod.<br /> <br /> The Rolla F. Wood Graduate Scholarship is a National Scholarship awarded to Members who have excelled in undergraduate studies and are continuing their education in graduate school.<br /> <br /> == National Scholarship Guidelines ==<br /> # The applicant may apply multiple times, but may only receive the scholarship once.<br /> # All applicants must submit the required materials to the National Office by April 15. The recipients will be announced at the following National Convention Awards banquet.<br /> # The award recipient shall be a Member of Phi Sigma Pi National Honor Fraternity in good standing with the Chapter and National Office.<br /> <br /> == National Endowment Fund ==<br /> === Subrosa Endowment Fund ===<br /> The Subrosa Endowment Fund is to provide financial support to Brothers in need. This endowment fund shall be awarded on a per case basis and when financially possible to applicants granted funds by the National Council.<br /> <br /> === Lamp of Knowledge Fund ===<br /> The Lamp of Knowledge Fund was passed by the National Council in July 2007 and formally chartered into existence during Grand Chapter business in August 2007. The purpose of the fund is to increase Member participation in leadership training, national events, and philanthropic activity specifically including Teach For America. Disbursement of monies from the fund will be evaluated by the National Council each year by February 15th. The immediate intention of the National Council is to use these funds to improve training and attendance at National Convention, and to increase grants for Phi Sigma Pi alumni that join the Teach For America corps. Amended 6/12/2008<br /> <br /> == Handbook Policy ==<br /> All Initiates shall receive a copy of the Phi Sigma Pi National Handbook, The Scholar's Province, at the beginning of the Chapter’s Initiation Program. The number of handbooks used by Initiates during a specific semester/quarter will be replaced by the National Headquarters at the beginning of the following semester/quarter provided a Chapter representative contacts the National Office (717-299-4710 or pspsoffice@phisigmapi.org).<br /> <br /> == Mark Policy ==<br /> Any mark owned by Phi Sigma Pi may be used by any Member, Association or Chapter without expressed written permission of the Fraternity, provided that the National Council does not find that the use conflicts with the purposes or image of Phi Sigma Pi. This in no way relinquishes control of the mark, and the National Council at any time may decide to revoke permission to use the mark. In this event, the National Staff will notify the Member, Association or Chapter that the inappropriate use must cease.<br /> <br /> Any mark owned by Phi Sigma Pi may be used by any non-Member with the expressed written permission of the National Council. Permission must be applied to the National Council via the National Staff. This in no way relinquishes control of the mark, and the<br /> National Council at any time may decide to revoke permission to use the mark. In this event, the National Staff will notify the user that the inappropriate use must cease.<br /> <br /> It is an expectation of membership that a Member will not use the name Phi Sigma Pi, any mark of Phi Sigma Pi, or any reference clearly meant to refer to his/her membership in Phi Sigma Pi, in any media context, including any type of Internet posting, in a manner that is in conflict with the ideals of the Fraternity. <br /> <br /> Examples that are inconsistent with the ideals of Phi Sigma Pi include, but are not limited to:<br /> <br /> * Explicit illegal drug references <br /> * Explicit alcohol references, if underage<br /> * Prejudiced/discriminatory speech of any kind<br /> * Explicit reference to any other illegal behavior<br /> * Lewd photographs or language<br /> * Any language that libels another individual or group <br /> <br /> == Membership Pin Policy ==<br /> Each new Member shall receive an Official Phi Sigma Pi Membership Pin.<br /> <br /> ==National Council Election Rules==<br /> All appropriate candidates shall be provided with a copy of the National Council Standards and shall adhere to all National Council Standards from the time of declaring candidacy until completion of consideration or term of office.<br /> <br /> == Personnel Process ==<br /> Comments/concerns regarding the operations of the National Staff should be forwarded to the Executive Director. Those relating to personnel shall be forwarded in writing. If the concern pertains to the Executive Director, documentation should be sent to the Personnel Chair of the National Council.<br /> <br /> All comments/concerns will be addressed in an efficient manner. However, those concerns relating to personnel are confidential under the statutes of the Commonwealth of Pennsylvania and therefore, the manner in which they are addressed may not be shared.<br /> <br /> If after contact with the Executive Director persistence of the concern exists, the Member, Association or Chapter may directly contact the Personnel Chair of the National Council.<br /> <br /> == Chapter Housing ==<br /> Any Chapter seeking to purchase, lease, or sub-lease property must first form a house corporation. Only house corporations may be the primary owner of property or leasing agent for housing properties associated with Phi Sigma Pi.<br /> <br /> Chapters exploring housing should contact the Director of Member Services for advice and guidance through the documentation process.<br /> <br /> Insurance coverage premiums will be assessed to the house corporation through the Phi Sigma Pi Insurance Coverage and the premium shall be paid to the National Office within that current coverage fiscal year.<br /> <br /> Specific additional housing rules and risk management policies may enable a reduction in the cost of insurance premiums. Interested chapters should seek recommendations from the Insurance Provider with the assistance of the National Office.<br /> <br /> If a house corporation wishes to seek outside insurance, all leased property must maintain at least the following insurance on that property:<br /> * General Liability<br /> * Directors and Officers Liability<br /> * Property Contents Coverage<br /> <br /> If a house corporation wishes to seek outside insurance, all owned real estate property must maintain at least the following insurance on that property: <br /> <br /> * General Liability<br /> * Directors and Officers Liability<br /> * Property<br /> <br /> Any Chapter that leases through a house corporation or any house corporation that owns property must submit the following documents to the National Office at the time the property is leased or purchased and each following academic term:<br /> <br /> * Lease agreement between the Landlord and house corporation<br /> * Proof of Landlord’s liability coverage on the property<br /> * Lease agreement(s) between the house corporation and Member(s) living on the property<br /> * Housing agreement between the house corporation and each Member of the Chapter<br /> * Proof/Certificate of Insurance and Summary of Coverage<br /> * Chapter Properties List<br /> * Proof/Certificate of Renters Insurance as held by each Member living on the property or a declarations page from the renter’s parent’s homeowner’s policy if covered under there<br /> * House and Event Risk Management Policy <br /> <br /> == Glossary of Terminology ==<br /> '''Active Collegiate Member''' – All Collegiate Members shall be considered Active, and thus subject to the attendance requirements and financial obligations of the Collegiate Chapter. <br /> <br /> '''Active Alumni/Honorary Member''' - Alumni or Honorary Members who have paid dues to an Alumni Chapter or the National Alumni Association shall be considered Active.<br /> <br /> '''Adviser''' – An alumnus/a of the Fraternity and/or a faculty member from the sheltering institution who counsels the Chapter.<br /> <br /> '''Alumna''' – The singular term for a female Member of a Fraternity who has graduated or is no longer in college.<br /> <br /> '''Alumnae''' – The plural form for alumna (Pronounced alum-nee.) <br /> <br /> '''Alumni''' – The plural form for alumnus or a combined group of alumnus and alumna (Pronounced alum-neye.)<br /> <br /> '''Alumni Chapter''' - Comprised solely of Alumni and/or Honorary Members who are no longer students at the sheltering institution in which they were inducted. The chapter name is determined by the geographical region of the chapter. Chapters are required to submit yearly reports to the National Office and be represented at Grand Chapter sessions.<br /> <br /> '''Alumni Association''' – Comprised solely of Alumni and/or Honorary Members who are defined by their geographical region and serve as a support system for Chapters located in their region. Associations are not required to submit yearly reports and do not have representation at Grand Chapter sessions.<br /> <br /> '''Alumnus''' – The singular term for a male Member of a Fraternity who has graduated or is no longer in college.<br /> <br /> '''Bid''' – An invitation to join a collegiate Chapter’s Initiation Program.<br /> <br /> '''Brother''' – The title bestowed upon any individual, man or woman, inducted into the Fraternity. Chapters may use alternate titles such as “Member” or “Brothers and Sisters.” This term should always be capitalized.<br /> Business/Working Day – A period of time, from 8:00 AM to 4:30 PM (Eastern Time) on a weekday which the National Headquarters is open for business.<br /> <br /> '''Bylaws''' – The local governing document supplementing the National Constitution.<br /> Calendar Day – A 24-hour period, from midnight to midnight (Eastern time). When the term “day” is not further clarified, it implies calendar day.<br /> <br /> '''Censure''' - A judgment involving condemnation; the act of blaming or condemning sternly; an official reprimand. A written reprimand for violation of a specific rule, including the possibility of more severe disciplinary sanction in the event of a violation of Phi Sigma Pi’s National Constitution. Censure does not restrict a Chapter’s or Member’s privileges in any manner.<br /> <br /> '''Ceremonies''' – All official Phi Sigma Pi ceremonies should be capitalized when referred to by their official names. The official ceremonies are:<br /> *Pinning Ceremony<br /> *Big Brother Ceremony<br /> *The Ritual: Formal Induction Ceremony<br /> *Meeting Commencement Ceremony<br /> *Officer Installation Ceremony<br /> *Alumni Ritual <br /> *National Officer Oath of Office<br /> <br /> '''Chapter''' - Either an alumni or a collegiate chapter. The term “chapter” may be used by itself when the type of chapter has been clearly stated in a previous sentence or paragraph. “Chapter” should be capitalized when following a chapter name or when referring to a specific chapter (i.e. Zeta Zeta Chapter)<br /> <br /> '''Chapter Operating Policies''' - Chapter operation rules and procedures not listed in the chapter’s bylaws (i.e., dues and fines structure).<br /> <br /> '''Collegian''' – Term signifying a Member of a particular Chapter on a college campus (i.e. She is a collegian at Zeta Zeta Chapter.)<br /> <br /> '''Collegiate''' – Term describing a Member or Chapter (i.e. His collegiate chapter is Nu.)<br /> <br /> '''Collegiate Chapter''' - A Chapter comprised of undergraduate Members.<br /> <br /> '''Controlled Substances''' - Any drug so designated by law whose availability is restricted (i.e., so designated by Federal or State Controlled Substances Acts)..<br /> <br /> '''Expulsion''' - The permanent termination of all rights and privileges of Membership in Phi Sigma Pi.<br /> <br /> '''Fraternal Word''' – The Fraternal greeting, it is secretly known only to Members of Phi Sigma Pi and must never be shared with non-members.<br /> <br /> '''Fraternity''' – A society for men and women who are students at a college or university, with a name consisting of individually pronounced Greek letters.<br /> <br /> '''Grand Chapter''' – Refers to an assembly of delegates comprised of the National Officers, representatives of each Collegiate Chapter, representatives of each Alumni Chapter, and representatives of the National Alumni Association.<br /> <br /> '''Grand Chapter Conference''' – Refers to the annual meeting in which discussion and debate over Fraternity business, including amendments to our National Constitution and the election of the National Council Officers.<br /> <br /> '''Grand Chapter Delegate''' – The official representative from a chapter who votes in place of his/her respective chapter during the Grand Chapter meeting. The delegate’s role is to advocate on behalf of the chapter’s membership and in accordance with the chapter’s best interests. The selection of delegates requires that the chapter make well-known its stance on issues related to Constitutional Amendments and preferences for National Council Candidates. <br /> <br /> '''Grip''' – The Fraternal handshake, it secretly known only to Members of Phi Sigma Pi and must never be shared with non-members.<br /> <br /> '''Honorary Membership''' - Membership reserved for individuals who have demonstrated the highest qualities of scholarship, leadership, and fellowship through service to the fraternity or their community. Individuals who meet the qualifications or have potential to meet the qualifications of Active Membership are not eligible for Honorary Membership. Currently enrolled undergraduate students have the opportunity of attaining at least a 3.00 GPA and seeking membership at established chapters or taking the initiative to establish a new chapter at institutions not represented by Phi Sigma Pi. These individuals are not eligible for Honorary Membership. Honorary Members do not participate in an initiation program and are not considered Active Members of a chapter, and therefore pay no dues.<br /> <br /> '''Housing Corporation''' – Entity established by a Chapter and incorporated in the Chapter’s state which holds the Title or lease of a property.<br /> <br /> '''Incorporated''' – The legal status permitting an organization to operate as a nonprofit organization.<br /> <br /> '''Initiate''' - On a national level, this term shall be used by Members and Chapters to refer to individuals who are formally engaged in a Phi Sigma Pi Chapter Initiation Program.<br /> <br /> '''Letter Day''' – Officially declared as the fourteenth day of each month in which the wearing of clothing in purple, gold, and white (with or without the three Greek letters) is encouraged by the National Council. <br /> <br /> '''Member''' – Refers to all Members of the National Fraternity. The term “Member” should be capitalized when used to refer to a Member of Phi Sigma Pi or when referring to a specific group of Members.<br /> <br /> '''National Alumni Association (NAA)''' – Refers to the umbrella entity that includes Members of Alumni Chapters, Alumni Associations, and alumni-at-large. Members of the NAA gain membership through a donation to the Phi Sigma Pi Foundation1.<br /> <br /> '''National Constitution''' – The governing document of the Fraternity.<br /> <br /> '''National Convention''' – Refers to the annual Phi Sigma Pi National Event comprised of the Grand Chapter meeting and National Awards Banquet. This event brings Members together for a weekend of activity, fellowship, and personal growth.<br /> <br /> '''National Council''' – Elected to serve two year terms by the Grand Chapter, this volunteer Board of Directors oversees the National Fraternity’s business when Grand Chapter is not in session.<br /> <br /> '''National Fraternity''' - The entire organization (Grand Chapter, National Council, National Staff, Collegiate Chapters, Alumni Chapters, and Alumni Associations).<br /> <br /> '''National Headquarters''' - The physical location where the National Staff works.<br /> <br /> '''National Office''' - The National Staff and the National Council.<br /> <br /> '''National Staff''' - The paid, professional staff of the National Fraternity, hired to manage the Fraternity services and administrative aspects of Phi Sigma Pi.<br /> <br /> '''Nationally Inactive Members''' - Members not in residence who are exempt from paying National Dues.<br /> <br /> '''The Phi Sigma Pi Foundation''' – Refers to the non-profit philanthropic body of Phi Sigma Pi.<br /> <br /> '''Phi Sigma Pi National Honor Fraternity''' - The entire organization (Grand Chapter, National Council, National Staff, Collegiate Chapters, Alumni Chapters and Alumni Associations) and the official name of this organization.<br /> <br /> '''Probation''' - A period of trial and testing. This is also a period in which any deficit or violation is to be made good or corrected to avoid more severe action. A Chapter who places a Member on probation should restrict that Member’s privileges accordingly. Additional restrictions may occur depending on the circumstances warranting the probation. The length of probation will last until the Chapter/Member has proven that the situation calling for probation has been corrected to the satisfaction of the National Council or the Chapter, whoever initiated the period of probation.<br /> <br /> '''Removal of a National Officer''' - A National Officer charged with violating the National Constitution, malfeasance or misfeasance in office, or violating any other national policies shall be disciplined in accordance with the Sanction Proceedings established by the National Council. The National Officer may be removed from office if found guilty by a three-fourths (3/4) vote of the remaining National Council Officers or by a three-fourths (3/4) vote of the Grand Chapter.<br /> <br /> '''Revoking a Charter''' - The loss of all rights and privileges of a Chapter and the physical removal of the Chapter’s charter and official Fraternity material.<br /> <br /> '''The Ritual''' – The primary element distinguishing Phi Sigma Pi from all other organizations. It is the principal link that unites all Members of Phi Sigma Pi.<br /> The Ritual should be conducted only in the presence or view of Phi Sigma Pi Members in a room of proper atmosphere. It is the most prominent of several ceremonies known in secret only to Members of the Fraternity. <br /> <br /> '''Rush''' – The recruitment drive offering Members and prospective members the opportunity to get to know each other. The prelude to an Initiation Program. <br /> <br /> '''The Scholar’s Province''' - The official handbook of Phi Sigma Pi meant to be used by the Initiates as a resource, guide, and study book during the initiation program to teach the Initiates the National Fraternity’s history and ideals, membership obligations, services provided by the National Office, and common ties that unite all chapters of Phi Sigma Pi.<br /> <br /> '''The Shingle''' – Phi Sigma Pi’s official Membership Certificate. It is presented to newly inducted Members after being signed by the National President and National Secretary.<br /> <br /> '''Sub-Rosa''' - A term used to identify an event/meeting, or part thereof, which is closed to the public, in which it is mandated that the happenings of the event/meeting are known only to the Brothers present. Sub-rosa, meaning “under the rose,” designates that anything said or done is to be held sacred and to remain confidential.<br /> <br /> '''Suspension''' - A temporary period of time during which the Chapter/Member shall be barred from all the rights and privileges of Membership. During this period, the chapter on suspension may meet to remedy the situation, as long as this is not in conflict with university regulations; however, no service, fundraising, social, recruiting or other types of chapter-sponsored activities may be planned or completed. The Member on suspension may not participate in any chapter activities. The length of suspension will depend upon the circumstances of the situation. Although temporary, the length of suspension may be indefinite. Probation is not necessarily a prerequisite to suspension. The Chapter or Member will be notified of the suspension by the Senior Vice President.<br /> <br /> '''Teach For America''' – Phi Sigma Pi’s National Philanthropy.<br /> <br /> '''Transfer Members''' – An Active Member who transfers to a new chapter. Transfer Members shall be inducted through the use of The Ritual, which may be conducted at the Chapter’s discretion. <br /> <br /> {{Governing_Documents}}<br /> <br /> [[category:Governing Documents]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=National_Operating_Policies&diff=63193 National Operating Policies 2012-04-14T04:53:41Z <p>Phisig228: /* Membership Pin Policy */</p> <hr /> <div>&lt;div class=&quot;notice metadata&quot; id=&quot;stub&quot; style=&quot;border: 1px solid #C0C090; background-color: #F8EABA; padding: 10px; margin-bottom: 3px; width: 85%; border-spacing: 3px; margin-left: auto; margin-right: auto;&quot;&gt;''Please note that the National Operating Policies was amended on November 19, 2011, and the changes are not yet reflected within these pages.''&lt;/div&gt;<br /> <br /> National Operating Policies&lt;br/&gt;<br /> formerly known as the Fraternal Governance Document&lt;br/&gt;<br /> last amended November 19, 2011<br /> <br /> == Introduction ==<br /> <br /> The National Operating Policies (NOP) of Phi Sigma Pi National Honor Fraternity govern all activities, operations, and management issues of the National Headquarters and its staff. No chapter or association shall establish policy, procedures or guidelines that are not consistent with the policies contained within this document, the National Constitution, or any other published National Policy. The National Council will serve as the only authority to interpret the National Operating Policies. Changes to the NOP must be approved by a majority vote of the National Council.<br /> <br /> The National Office welcomes your comments concerning all policies of Phi Sigma Pi. Please contact us at 2119 Ambassador Circle, Lancaster, PA 17603, or (717) 299-4710.<br /> <br /> == Chapter Violations ==<br /> If the appropriate materials required of a chapter are not postmarked or electronically marked on or before the designated due dates, the items will be considered late. When a chapter is late with dues, fees, or forms with the exception of forms 20/21 and 20A/21A (Brotherhood Risk Management Agreement) which receives immediate disciplinary action (see Member Violations), the National Headquarters shall send a notice of delinquency two weeks following the due date to the Chapter President and the officer(s) pertinent to the violation (i.e., for forms, the Secretary; for monies, the Treasurer). This letter will be accompanied by a fine of $20.00 per outstanding form and for any outstanding monies.<br /> <br /> A second letter of delinquency and warning of probation will be issued four weeks after the first late notice. This will carry a fine of $30.00 per outstanding form and $50.00 for any outstanding amount of monies.<br /> <br /> If the violation and subsequent fines are not resolved within six weeks after the original due date, the National Council shall review the situation for additional disciplinary action against the Chapter.<br /> <br /> In the event a Collegiate Member or Initiate submits a late or incomplete form 20/21 or form 20/21A the Chapter shall be placed on probation. Probation may be lifted by National Council upon full completion and submission of these delinquent forms.<br /> <br /> If the form 20/21 or form 20/21A violation is not resolved within two weeks after the original due date the Chapter shall be placed on suspension and its Initiate Program shall not continue until the Chapter's suspension has been lifted. If a Chapter’s Initiation Program can no longer meet the minimum requirements and is terminated due to this suspension, the Chapter shall refund any locally set fees to Initiates in their program at that time. That National Office may refund any collected nationally set Initiate fees to Initiates via the Chapter treasury. Refunds shall not be distributed to Initiates who fail to sign their Form 20/21A.<br /> <br /> The total monetary value of all fines due to the National Office shall not exceed $500 per academic year.<br /> <br /> Any Chapter that does not send an Official Delegate to Grand Chapter shall be fined $350 plus the cost of one full National Convention registration and placed on probation until the total fine is paid in full and the chapter has met the requirements set forth by the National Council. The National Convention registration is exclusive of yearly fine totals. This is a result of the constitutional requirement of all chapters being responsible for Grand Chapter registration and other fees for the Official Delegate. <br /> <br /> All Chapter fines received by the National Office will be donated directly to the Phi Sigma Pi Leadership in Action Fund.<br /> <br /> Chapters are responsible for selecting a Regional Delegate who will be able to assist in the planning and execution of its respective Regional Conference, as well as ensuring that either the Regional Delegate or another Chapter representative in Regional Conference attendance. Any Chapter that does not send representation to its respective Regional Conference, in violation of the National Constitution (Article XII, Section 4, A), shall be fined $100.00 and be placed on probation until the total fine is paid in full and the Chapter has met the requirements set forth by the National Council. <br /> <br /> All fines for Regional Conference non-attendance will be donated directly to Phi Sigma Pi’s Leadership in Action Fund unless otherwise stipulated by the National Council.<br /> <br /> ==Member Failure to Sign 20/21==<br /> In the event a Collegiate Member fails to sign his/her form 20/21 by the due date the Collegiate Member shall be placed on probation and shall be ineligible to be a 'Big Brother' for an Initiate for that quarter or semester.<br /> <br /> Furthermore, if a Collegiate Member fails to sign his/her form 20/21 within two weeks of the original due date that Member shall be placed on suspension. Any Member placed on suspension for failure to sign the form 20/21 shall also be removed from any elected position for a duration of two consecutive semesters or three quarters and shall be ineligible to be a 'Big Brother' for any Initiate for a duration of two consecutive semesters or three quarters. <br /> <br /> ==Initiate Failure to Sign 20A/21A==<br /> In the event an Initiate fails to sign the form 20A/21A he/she shall be removed from the Initiation Program.<br /> <br /> == Initiate Holdover Policy ==<br /> No Initiation period may begin without an established end date communicated to both the Colligate Members and the Initiates. The duration of an Initiation period shall be a minimum of 5 weeks (Article IX, Section 5, B, i) and not exceed 8 weeks. The Initiation period shall not span more than one academic semester or quarter.<br /> <br /> == Harassment ==<br /> Phi Sigma Pi National Honor Fraternity will not tolerate the harassment of any of its Members at Fraternity events. Harassment is any behavior that intimidates, threatens, or degrades an individual regardless of the recipients’ willingness to participate.<br /> <br /> === Reporting Harassment Complaints ===<br /> Every Member and Initiate of Phi Sigma Pi National Honor Fraternity shall be treated with dignity, trust, and respect. If this does not occur, the following is available for recompense.<br /> <br /> Any Member who feels treated with a lack of dignity, trust, and/or respect, should immediately report the matter to an appropriate Fraternity official. Phi Sigma Pi shall investigate all such reports and deal with them swiftly, fairly, and with sensitivity.<br /> <br /> Violations of this policy may result in disciplinary action, including but not limited to expulsion or dismissal. No matter who initially learns of the purported harassment, it is that individual’s responsibility to report the incident to the appropriate Chapter, Association and/or National authorities. However, if the allegations involve Members from another Chapter or is an Alumni Member, National Staff, or National Council Member, the National authorities should be notified first. <br /> <br /> Chapter authorities are the advisors and Chapter President or the highest-ranking officer not involved in the allegations. National authorities are the National Council’s Senior Vice President or the highest-ranking officer not involved in the allegations, Executive Director, Senior Director or Region Consultant.<br /> <br /> === Filing Harassment Complaints ===<br /> A harassment complaint should be a written and signed statement setting forth the details of the alleged conduct. Complainants will be assisted in the preparation of the statement by the Chapter or National authorities receiving it. The substance of the complaint shall be discussed in confidence, and the manner in which the complaint will be handled shall be explained. <br /> <br /> For complaints involving only Members or Initiates of a specific Chapter, the Chapter authorities should handle the matter first. In all other instances and if a party involved at the Chapter level requests, the National authorities shall have jurisdiction.<br /> <br /> ==Sanction== <br /> The National Council shall authorize an investigation (pursuant to the approved Investigation Procedures) of any Member and/or Chapter of Phi Sigma Pi National Honor Fraternity after being notified of any inappropriate behavior and/or acts. All issues between two or more chapters or questions of discipline that cannot be resolved on a chapter level shall be reviewed and decided by the National Council. Action may proceed regardless of possible or pending administrative, civil, or criminal proceedings arising out of the same or other events.<br /> <br /> ===Complaint and Investigation Proceedings===<br /> The National Council shall have five (5) days from the receipt of the appropriate materials to authorize, by a majority vote, a disciplinary investigation. If the National Council does not authorize a disciplinary investigation, the National Council will submit a statement of the process to the petitioning body within ten (10) days. <br /> <br /> Once an investigation has been authorized, each Member and/or Chapter under investigation shall be notified of the investigation procedures and the purpose behind the investigation. The National Staff shall have thirty (30) days to file a report with the National Council, or request an extension from the National Council.<br /> <br /> ===Sanction Proceedings===<br /> The National Council shall authorize an investigation (pursuant to the approved Investigation Procedures) of any Member and/or Chapter of Phi Sigma Pi National Honor Fraternity after being notified of any inappropriate behavior and/or acts. All issues between two or more Chapters or questions of discipline that cannot be resolved on a Chapter level shall be reviewed and decided by the National Council. Action may proceed regardless of possible or pending administrative, civil, or criminal proceedings arising out of the same or other events.<br /> <br /> ==Complaint and Investigation Proceedings==<br /> The National Council shall have five (5) days from the receipt of the appropriate materials to authorize, by a majority vote, a disciplinary investigation. If the National Council does not authorize a disciplinary investigation, the National Council will submit a statement of the process to the petitioning body within ten (10) days. <br /> <br /> Once an investigation has been authorized, each Member or Chapter under investigation shall be notified of the investigation procedures and the purpose behind the investigation. The National Staff shall have thirty (30) days to file a report with the National Council, or request an extension from the National Council. <br /> <br /> ==Sanction Proceedings==<br /> After the Official Investigation Report has been filed with the National Council, the alleged Member or Chapter shall have an opportunity to defend themselves against the charges via a written statement. In the event of a Chapter being investigated, the Chapter will appoint one of its Active Members to represent the Chapter. These proceedings will have a time limit set by the National President or next highest ranking National Officer not under charges.<br /> <br /> Disciplinary action that can be taken by the National Council is listed in Article XIX:Disciplinary Actions of the National Council of the National Constitution. Phi Sigma Pi reserves the right to notify the proper sheltering institution authorities of the National Council’s decision regarding the charge(s) against a Collegiate Member and/or Collegiate Chapter and of the sanctions deemed appropriate for that Member and/or Chapter.<br /> <br /> Within fourteen (14) days of the National Council’s rendered decision, the Senior Vice President shall send written notification to the party(s) charged. All notices shall be sent “certified mail” and “return receipt requested” as well as by e-mail, when possible. Notices for Members will be sent to their permanent address and to their current school address, if applicable. Notices for Chapters will be sent to the permanent addresses (and school addresses for Collegiate Chapters) of the Chapter President, Chapter Secretary, and Chapter Advisor(s). <br /> <br /> === Sanction Appeal ===<br /> If a Member or Chapter appeals a sanction, the terms of the rendered decision shall continue to be enforced. The Senior Vice President, or next highest ranking National Officer not under charges, shall serve as the representative of the National Office. The Member or Chapter may appeal a decision to each authorized entity (National Council, Sanction Appeal Board, and the Grand Chapter) only once.<br /> <br /> === Sanction Appeal Board ===<br /> The National Staff will provide to the Sanction Appeal Board within twenty (20) days of the appeal being filed the history of the case and a summary of the National Council’s rendered decision.<br /> <br /> The Sanction Appeal Board will have thirty (30) days to review the case, talk to the appealing Member and/or National Council/Staff and make its final decision.<br /> <br /> The Sanction Appeal Board will give prompt written notification to the appealing Member or Chapter and the National Council via the National Office (Staff). This notification will list the reasons for the recommendation. If it is not unanimous, the dissenting Sanction Appeal Board representative may put his/her reasons for dissenting.<br /> <br /> For the duration of any given on-going appeal, the Sanction Appeal Board should provide weekly updates to the Executive Director to ensure a timely resolution to the appeal request.<br /> <br /> === Appeal Hearings ===<br /> All hearings shall be held in executive session, and therefore only open to the following: the representative(s) of a Chapter and/or Member charged, and Members of the National Office and Grand Chapter Delegates/Alternates. In the case of a Chapter, a maximum of two representatives may present the case, the Active Member appointed by the Chapter and one other Active Member from the Chapter. <br /> <br /> When a Chapter is appealing to the Grand Chapter and is constitutionally required to be in attendance (Article V, Section 2), no teleconference shall be permitted. Chapter’s not meeting the criteria will be given the option of a teleconference or to provide their representative(s) in person. <br /> <br /> In the case of an individual, only that individual may represent him/herself. If the appeal is presented to the Grand Chapter and the individual can not be present, a written statement of appeal may be read by his/her Chapter’s Grand Chapter Official Delegate.<br /> <br /> At the Grand Chapter appeal hearing, discussion will be formal and held in a format similar to “challenging the decision of the chair.” A Member of the National Council will state the case against the Chapter or Member. The appealing Chapter delegate or Member will speak second.<br /> <br /> Points of information, to the National Council or Appealing Chapter Delegate or Member, will be allowed. The appealing Chapter or Member will then leave the meeting while the Grand Chapter body deliberates. <br /> Deliberation will consist of a standard PRO/CON format until debate is ended. <br /> <br /> == Mileage Reimbursement ==<br /> The National Council and official representatives of Phi Sigma Pi, when on Fraternity business, may be reimbursed on the mileage reimbursement found in the rate schedule, which is reviewed at the beginning of each fiscal year as part of the budget process. Tolls will also be reimbursed if receipts are provided. Prior authorization of travel by the National Office is required before reimbursement will be considered.<br /> <br /> == Dues and Fees ==<br /> <br /> === National Dues ===<br /> Semester Schools: $57/semester (paid twice a year)<br /> Quarter Schools: $38/quarter (paid three times a year)<br /> <br /> === Induction Fees ===<br /> All New Members: $95 (paid only once)<br /> <br /> === Charter Fees ===<br /> All Members who join a Chapter during the charter semester/quarter: $88 charter fee (paid only once, non-refundable)<br /> <br /> == Alumni Membership ==<br /> Alumni membership is automatically bestowed on any Active or Inactive Collegiate Member in good standing that graduates from the sheltering institution in which they were initiated or who leaves the sheltering institution and would have to reapply to regain admission to the college in which they left (Article IV, Section 5). <br /> <br /> If the Active or Inactive Collegiate Member owes money, is late with forms or reports, or is the subject of any disciplinary action (i.e. not in good standing) they will not be considered an Alumni Member. Likewise, if they have left or graduated from the college or university they cannot be considered Active Members.<br /> <br /> == National Event Location ==<br /> The National Council will determine the location of National Events on the basis of accessibility, location, cost, and quality of accommodations. In selecting site locations, efforts will be made over time to vary the impact of travel expense on Members attending from the various regions of the United States<br /> <br /> == Grand Chapter Delegate ==<br /> The Grand Chapter official delegate should be selected and reported to the National Office no later than two weeks prior to the scheduled Grand Chapter meeting (held during National Convention). <br /> <br /> == National Awards ==<br /> The National Awards are as follows:<br /> <br /> The [[Joseph Torchia Outstanding Chapter Award]] is the first, oldest, and most prestigious of the National Awards. Chapters are evaluated for this award on the basis of overall chapter activities as they strive to achieve a balance of scholarship, leadership and fellowship.<br /> <br /> The C.H. McClure Single Service Award is presented to a collegiate chapter for an outstanding national philanthropy service project. Each chapter may choose an exemplary service project that it has successfully completed during the past year and write a detailed summary of the project to be included with the spring Chapter End-of-Semester/Quarter Report (Form 110).<br /> <br /> The [[Charles W. Chance Alumni Award]] is presented to the chapter that excels in alumni relations based upon such areas as sound communication, financial support, and alumni participation in chapter events.<br /> <br /> The [[Sanders P. McComsey Most Improved Old Chapter Award]] and the [[Clarence O. Williams Most Improved New Chapter Award]] are presented to the chapters that have demonstrated the most overall improvement from the preceding year. A new chapter is defined as a chapter that has been active up to and including four (4) National Fraternity fiscal years. An old chapter is defined as a chapter that has been active for five (5) or more National Fraternity fiscal years (i.e., A chapter inducted in Fall 2008 or Spring 2009 is a new chapter through the 2013-2014 fiscal year).<br /> <br /> The [[Steven A. DiGuiseppe Administrative Award]] is presented to the collegiate chapter(s) that maintains the highest efficiency in administrative detail. Criteria for evaluation includes the manner in which the chapter conducts its communication with the National Headquarters as well as with officials of the college or university where the chapter has been chartered, and whether or not the chapter exhibits consistency in carrying out its administrative affairs.<br /> <br /> The [[Jeffrey L. Johnson National Fellowship Award]] has been established so that chapters and individuals that have exhibited outstanding examples of fellowship towards and with other chapters may be recognized and honored. Chapters and individuals may only be nominated by the official vote and recognition of their fellow chapters and/or National Council. Though up to two awards may be given each year, an award does not have to be bestowed every year. By this means, the National Council and the nominating chapters are charged with honoring only the most deserving. Amended 7/26/06.<br /> <br /> The [[Dr. Eldo L. Hendricks Award for Excellence in Scholarship and Programming]] has been established to recognize chapters that have provided exceptional education, cultural and leadership programs benefiting their Members and the community in which they live. Up to three awards may be given each year, but an award does not have to be presented every year.<br /> <br /> The [[Claude A. Phillips Award]] is presented to a collegiate chapter for an outstanding fellowship event. Each chapter may choose an exemplary fellowship event that they have successfully completed during the past year and write a detailed summary of the project to be included with the spring Chapter End-of-Semester/Quarter Report (Form 110).<br /> <br /> The [[Most Outstanding Alumni Chapter]] is presented to Alumni Chapters to recognize overall achievements in their promotion of fellowship, leadership, and scholarship in their activities. Each Chapter may submit a nomination to highlight its involvement in maintaining scholarship, leadership and fellowship involvement<br /> <br /> == National Awards Guidelines ==<br /> # To be eligible to receive a National Award, Chapters must have all National Forms, Dues, Induction Fees, and outstanding debts reconciled before May 15 for semester schools and June 15 for quarter schools.<br /> # Chapters on probation or suspension for any portion of the academic year are ineligible to receive any National Awards for that academic year. However, the Chapter End-of-Semester/Quarter Report (Form 110) must be submitted regardless of whether or not the Chapter is eligible to receive a National Award.<br /> # A Form 110 delinquent thirty (30) days or more shall not be considered for any National Awards. However, it will be reviewed for the status of the chapter. (Refer to the Awards and Scholarship Manual.)<br /> <br /> == National Scholarships ==<br /> The Richard Cecil Todd and Clauda Pennock Todd Tripod Scholarship is the first and oldest National Scholarship awarded to undergraduate Members. This scholarship is awarded to undergraduate Members who have excelled in embodying the ideals of the Tripod.<br /> <br /> The Rolla F. Wood Graduate Scholarship is a National Scholarship awarded to Members who have excelled in undergraduate studies and are continuing their education in graduate school.<br /> <br /> == National Scholarship Guidelines ==<br /> # The applicant may apply multiple times, but may only receive the scholarship once.<br /> # All applicants must submit the required materials to the National Office by April 15. The recipients will be announced at the following National Convention Awards banquet.<br /> # The award recipient shall be a Member of Phi Sigma Pi National Honor Fraternity in good standing with the Chapter and National Office.<br /> <br /> == National Endowment Fund ==<br /> === Subrosa Endowment Fund ===<br /> The Subrosa Endowment Fund is to provide financial support to Brothers in need. This endowment fund shall be awarded on a per case basis and when financially possible to applicants granted funds by the National Council.<br /> <br /> === Lamp of Knowledge Fund ===<br /> The Lamp of Knowledge Fund was passed by the National Council in July 2007 and formally chartered into existence during Grand Chapter business in August 2007. The purpose of the fund is to increase Member participation in leadership training, national events, and philanthropic activity specifically including Teach For America. Disbursement of monies from the fund will be evaluated by the National Council each year by February 15th. The immediate intention of the National Council is to use these funds to improve training and attendance at National Convention, and to increase grants for Phi Sigma Pi alumni that join the Teach For America corps. Amended 6/12/2008<br /> <br /> == Handbook Policy ==<br /> All Initiates shall receive a copy of the Phi Sigma Pi National Handbook, The Scholar's Province, at the beginning of the Chapter’s Initiation Program. The number of handbooks used by Initiates during a specific semester/quarter will be replaced by the National Headquarters at the beginning of the following semester/quarter provided a Chapter representative contacts the National Office (717-299-4710 or pspsoffice@phisigmapi.org).<br /> <br /> == Mark Policy ==<br /> Any mark owned by Phi Sigma Pi may be used by any Member, Association or Chapter without expressed written permission of the Fraternity, provided that the National Council does not find that the use conflicts with the purposes or image of Phi Sigma Pi. This in no way relinquishes control of the mark, and the National Council at any time may decide to revoke permission to use the mark. In this event, the National Staff will notify the Member, Association or Chapter that the inappropriate use must cease.<br /> <br /> Any mark owned by Phi Sigma Pi may be used by any non-Member with the expressed written permission of the National Council. Permission must be applied to the National Council via the National Staff. This in no way relinquishes control of the mark, and the<br /> National Council at any time may decide to revoke permission to use the mark. In this event, the National Staff will notify the user that the inappropriate use must cease.<br /> <br /> It is an expectation of membership that a Member will not use the name Phi Sigma Pi, any mark of Phi Sigma Pi, or any reference clearly meant to refer to his/her membership in Phi Sigma Pi, in any media context, including any type of Internet posting, in a manner that is in conflict with the ideals of the Fraternity. <br /> <br /> Examples that are inconsistent with the ideals of Phi Sigma Pi include, but are not limited to:<br /> <br /> * Explicit illegal drug references <br /> * Explicit alcohol references, if underage<br /> * Prejudiced/discriminatory speech of any kind<br /> * Explicit reference to any other illegal behavior<br /> * Lewd photographs or language<br /> * Any language that libels another individual or group <br /> <br /> == Membership Pin Policy ==<br /> Each new Member shall receive an Official Phi Sigma Pi Membership Pin.<br /> <br /> ==National Council Election Rules==<br /> All appropriate candidates shall be provided with a copy of the National Council Standards and shall adhere to all National Council Standards from the time of declaring candidacy until completion of consideration or term of office.<br /> <br /> == Personnel Process ==<br /> Comments/concerns regarding the operations of the National Staff should be forwarded to the Executive Director. Those relating to personnel shall be forwarded in writing. If the concern pertains to the Executive Director, documentation should be sent to the Personnel Chair of the National Council.<br /> <br /> All comments/concerns will be addressed in an efficient manner. However, those concerns relating to personnel are confidential under the statutes of the Commonwealth of Pennsylvania and therefore, the manner in which they are addressed may not be shared.<br /> <br /> If after contact with the Executive Director persistence of the concern exists, the Member, Association or Chapter may directly contact the Personnel Chair of the National Council.<br /> <br /> == Chapter Housing ==<br /> Any Chapter seeking to purchase, lease, or sub-lease property must first form a house corporation. Only house corporations may be the primary owner of property or leasing agent for housing properties associated with Phi Sigma Pi.<br /> <br /> Chapters exploring housing should contact the Director of Member Services for advice and guidance through the documentation process.<br /> <br /> Insurance coverage premiums will be assessed to the house corporation through the Phi Sigma Pi Insurance Coverage and the premium shall be paid to the National Office within that current coverage fiscal year.<br /> <br /> Specific additional housing rules and risk management policies may enable a reduction in the cost of insurance premiums. Interested chapters should seek recommendations from the Insurance Provider with the assistance of the National Office.<br /> <br /> If a house corporation wishes to seek outside insurance, all leased property must maintain at least the following insurance on that property:<br /> * General Liability<br /> * Directors and Officers Liability<br /> * Property Contents Coverage<br /> <br /> If a house corporation wishes to seek outside insurance, all owned real estate property must maintain at least the following insurance on that property: <br /> <br /> * General Liability<br /> * Directors and Officers Liability<br /> * Property<br /> <br /> Any Chapter that leases through a house corporation or any house corporation that owns property must submit the following documents to the National Office at the time the property is leased or purchased and each following academic term:<br /> <br /> * Lease agreement between the Landlord and house corporation<br /> * Proof of Landlord’s liability coverage on the property<br /> * Lease agreement(s) between the house corporation and Member(s) living on the property<br /> * Housing agreement between the house corporation and each Member of the Chapter<br /> * Proof/Certificate of Insurance and Summary of Coverage<br /> * Chapter Properties List<br /> * Proof/Certificate of Renters Insurance as held by each Member living on the property or a declarations page from the renter’s parent’s homeowner’s policy if covered under there<br /> * House and Event Risk Management Policy <br /> <br /> ==Communication Policy==<br /> The purpose of this Communication Policy is to outline the responsibilities and processes for creating and distributing external official communications of Phi Sigma Pi. This shall cover communication from any official representative of Phi Sigma Pi; National Council and its National Officers, member of National Staff and communications of the National Office. Communication of the National Council or individual National Officers to members of the National Staff shall adhere to policies outlined in the [[National Council Standards]].<br /> <br /> ===Responsibilities===<br /> The Executive Director shall be responsible for overseeing the distribution of all official communications. 'Official communications' shall include but is not limited to nationally distributed emails, publications, mailings, national website content and online social networking accounts. <br /> <br /> The National Council shall be responsible for providing messaging direction for official communication. The Executive Director shall be involved in any messaging discussions. <br /> <br /> National Council members may be invited to use any official accounts for communication purposes at the discretion of the Executive Director and National President. <br /> <br /> ===Emergency Communications===<br /> The following requirements shall be followed for communication relating to emergencies;<br /> <br /> *'''Fraternal National Events''' In the event of an emergency at a National Event any communication shall adhere to the policies outlined in the National Event Risk Management Policy. <br /> *'''Fraternal Crisis Management''' In the event of an emergency outside of a National Event any communication shall adhere to the policies outline in the Crisis Management Plan.<br /> *'''Non-Fraternal Emergencies or Requests for Involvement''' Due to the potential subjective nature of deciding which non-fraternal events or causes are suitable for the Fraternity's involvement it is recommended that Phi Sigma Pi use extreme discretion when deciding if and/or when official communication sources are used to promote aide or action. In most situations there will be local, national or international organizations who are better qualified to react to these types of situations. Phi Sigma Pi shall not try to duplicate the work of these of organizations.<br /> <br /> ===Account Ownerships===<br /> The Executive Director shall be responsible for overseeing the procurement of official accounts on online networks where possible and relevant. Good faith efforts should be made to have any existing accounts that appear to be official in name, fully transferred over to the national office for administering and communication. <br /> <br /> Phi Sigma Pi shall not sell or turn over access to contact information of any members to any non Phi Sigma Pi entities without approval of the National Council. This shall include email, direct mail and online networks. This shall not apply to the sharing of member contact information between the National Office and Chapters or Associations.<br /> <br /> ===Delinquency and Disciplinary Communications===<br /> Any communications regarding delinquencies or disciplinary action shall adhere to policies outlined in the Chapter Violations section of this document.<br /> <br /> == Glossary of Terminology ==<br /> '''Active Collegiate Member''' – All Collegiate Members shall be considered Active, and thus subject to the attendance requirements and financial obligations of the Collegiate Chapter. <br /> <br /> '''Active Alumni/Honorary Member''' - Alumni or Honorary Members who have paid dues to an Alumni Chapter or the National Alumni Association shall be considered Active.<br /> <br /> '''Adviser''' – An alumnus/a of the Fraternity and/or a faculty member from the sheltering institution who counsels the Chapter.<br /> <br /> '''Alumna''' – The singular term for a female Member of a Fraternity who has graduated or is no longer in college.<br /> <br /> '''Alumnae''' – The plural form for alumna (Pronounced alum-nee.) <br /> <br /> '''Alumni''' – The plural form for alumnus or a combined group of alumnus and alumna (Pronounced alum-neye.)<br /> <br /> '''Alumni Chapter''' - Comprised solely of Alumni and/or Honorary Members who are no longer students at the sheltering institution in which they were inducted. The chapter name is determined by the geographical region of the chapter. Chapters are required to submit yearly reports to the National Office and be represented at Grand Chapter sessions.<br /> <br /> '''Alumni Association''' – Comprised solely of Alumni and/or Honorary Members who are defined by their geographical region and serve as a support system for Chapters located in their region. Associations are not required to submit yearly reports and do not have representation at Grand Chapter sessions.<br /> <br /> '''Alumnus''' – The singular term for a male Member of a Fraternity who has graduated or is no longer in college.<br /> <br /> '''Bid''' – An invitation to join a collegiate Chapter’s Initiation Program.<br /> <br /> '''Brother''' – The title bestowed upon any individual, man or woman, inducted into the Fraternity. Chapters may use alternate titles such as “Member” or “Brothers and Sisters.” This term should always be capitalized.<br /> Business/Working Day – A period of time, from 8:00 AM to 4:30 PM (Eastern Time) on a weekday which the National Headquarters is open for business.<br /> <br /> '''Bylaws''' – The local governing document supplementing the National Constitution.<br /> Calendar Day – A 24-hour period, from midnight to midnight (Eastern time). When the term “day” is not further clarified, it implies calendar day.<br /> <br /> '''Censure''' - A judgment involving condemnation; the act of blaming or condemning sternly; an official reprimand. A written reprimand for violation of a specific rule, including the possibility of more severe disciplinary sanction in the event of a violation of Phi Sigma Pi’s National Constitution. Censure does not restrict a Chapter’s or Member’s privileges in any manner.<br /> <br /> '''Ceremonies''' – All official Phi Sigma Pi ceremonies should be capitalized when referred to by their official names. The official ceremonies are:<br /> *Pinning Ceremony<br /> *Big Brother Ceremony<br /> *The Ritual: Formal Induction Ceremony<br /> *Meeting Commencement Ceremony<br /> *Officer Installation Ceremony<br /> *Alumni Ritual <br /> *National Officer Oath of Office<br /> <br /> '''Chapter''' - Either an alumni or a collegiate chapter. The term “chapter” may be used by itself when the type of chapter has been clearly stated in a previous sentence or paragraph. “Chapter” should be capitalized when following a chapter name or when referring to a specific chapter (i.e. Zeta Zeta Chapter)<br /> <br /> '''Chapter Operating Policies''' - Chapter operation rules and procedures not listed in the chapter’s bylaws (i.e., dues and fines structure).<br /> <br /> '''Collegian''' – Term signifying a Member of a particular Chapter on a college campus (i.e. She is a collegian at Zeta Zeta Chapter.)<br /> <br /> '''Collegiate''' – Term describing a Member or Chapter (i.e. His collegiate chapter is Nu.)<br /> <br /> '''Collegiate Chapter''' - A Chapter comprised of undergraduate Members.<br /> <br /> '''Controlled Substances''' - Any drug so designated by law whose availability is restricted (i.e., so designated by Federal or State Controlled Substances Acts)..<br /> <br /> '''Expulsion''' - The permanent termination of all rights and privileges of Membership in Phi Sigma Pi.<br /> <br /> '''Fraternal Word''' – The Fraternal greeting, it is secretly known only to Members of Phi Sigma Pi and must never be shared with non-members.<br /> <br /> '''Fraternity''' – A society for men and women who are students at a college or university, with a name consisting of individually pronounced Greek letters.<br /> <br /> '''Grand Chapter''' – Refers to an assembly of delegates comprised of the National Officers, representatives of each Collegiate Chapter, representatives of each Alumni Chapter, and representatives of the National Alumni Association.<br /> <br /> '''Grand Chapter Conference''' – Refers to the annual meeting in which discussion and debate over Fraternity business, including amendments to our National Constitution and the election of the National Council Officers.<br /> <br /> '''Grand Chapter Delegate''' – The official representative from a chapter who votes in place of his/her respective chapter during the Grand Chapter meeting. The delegate’s role is to advocate on behalf of the chapter’s membership and in accordance with the chapter’s best interests. The selection of delegates requires that the chapter make well-known its stance on issues related to Constitutional Amendments and preferences for National Council Candidates. <br /> <br /> '''Grip''' – The Fraternal handshake, it secretly known only to Members of Phi Sigma Pi and must never be shared with non-members.<br /> <br /> '''Honorary Membership''' - Membership reserved for individuals who have demonstrated the highest qualities of scholarship, leadership, and fellowship through service to the fraternity or their community. Individuals who meet the qualifications or have potential to meet the qualifications of Active Membership are not eligible for Honorary Membership. Currently enrolled undergraduate students have the opportunity of attaining at least a 3.00 GPA and seeking membership at established chapters or taking the initiative to establish a new chapter at institutions not represented by Phi Sigma Pi. These individuals are not eligible for Honorary Membership. Honorary Members do not participate in an initiation program and are not considered Active Members of a chapter, and therefore pay no dues.<br /> <br /> '''Housing Corporation''' – Entity established by a Chapter and incorporated in the Chapter’s state which holds the Title or lease of a property.<br /> <br /> '''Incorporated''' – The legal status permitting an organization to operate as a nonprofit organization.<br /> <br /> '''Initiate''' - On a national level, this term shall be used by Members and Chapters to refer to individuals who are formally engaged in a Phi Sigma Pi Chapter Initiation Program.<br /> <br /> '''Letter Day''' – Officially declared as the fourteenth day of each month in which the wearing of clothing in purple, gold, and white (with or without the three Greek letters) is encouraged by the National Council. <br /> <br /> '''Member''' – Refers to all Members of the National Fraternity. The term “Member” should be capitalized when used to refer to a Member of Phi Sigma Pi or when referring to a specific group of Members.<br /> <br /> '''National Alumni Association (NAA)''' – Refers to the umbrella entity that includes Members of Alumni Chapters, Alumni Associations, and alumni-at-large. Members of the NAA gain membership through a donation to the Phi Sigma Pi Foundation1.<br /> <br /> '''National Constitution''' – The governing document of the Fraternity.<br /> <br /> '''National Convention''' – Refers to the annual Phi Sigma Pi National Event comprised of the Grand Chapter meeting and National Awards Banquet. This event brings Members together for a weekend of activity, fellowship, and personal growth.<br /> <br /> '''National Council''' – Elected to serve two year terms by the Grand Chapter, this volunteer Board of Directors oversees the National Fraternity’s business when Grand Chapter is not in session.<br /> <br /> '''National Fraternity''' - The entire organization (Grand Chapter, National Council, National Staff, Collegiate Chapters, Alumni Chapters, and Alumni Associations).<br /> <br /> '''National Headquarters''' - The physical location where the National Staff works.<br /> <br /> '''National Office''' - The National Staff and the National Council.<br /> <br /> '''National Staff''' - The paid, professional staff of the National Fraternity, hired to manage the Fraternity services and administrative aspects of Phi Sigma Pi.<br /> <br /> '''Nationally Inactive Members''' - Members not in residence who are exempt from paying National Dues.<br /> <br /> '''The Phi Sigma Pi Foundation''' – Refers to the non-profit philanthropic body of Phi Sigma Pi.<br /> <br /> '''Phi Sigma Pi National Honor Fraternity''' - The entire organization (Grand Chapter, National Council, National Staff, Collegiate Chapters, Alumni Chapters and Alumni Associations) and the official name of this organization.<br /> <br /> '''Probation''' - A period of trial and testing. This is also a period in which any deficit or violation is to be made good or corrected to avoid more severe action. A Chapter who places a Member on probation should restrict that Member’s privileges accordingly. Additional restrictions may occur depending on the circumstances warranting the probation. The length of probation will last until the Chapter/Member has proven that the situation calling for probation has been corrected to the satisfaction of the National Council or the Chapter, whoever initiated the period of probation.<br /> <br /> '''Removal of a National Officer''' - A National Officer charged with violating the National Constitution, malfeasance or misfeasance in office, or violating any other national policies shall be disciplined in accordance with the Sanction Proceedings established by the National Council. The National Officer may be removed from office if found guilty by a three-fourths (3/4) vote of the remaining National Council Officers or by a three-fourths (3/4) vote of the Grand Chapter.<br /> <br /> '''Revoking a Charter''' - The loss of all rights and privileges of a Chapter and the physical removal of the Chapter’s charter and official Fraternity material.<br /> <br /> '''The Ritual''' – The primary element distinguishing Phi Sigma Pi from all other organizations. It is the principal link that unites all Members of Phi Sigma Pi.<br /> The Ritual should be conducted only in the presence or view of Phi Sigma Pi Members in a room of proper atmosphere. It is the most prominent of several ceremonies known in secret only to Members of the Fraternity. <br /> <br /> '''Rush''' – The recruitment drive offering Members and prospective members the opportunity to get to know each other. The prelude to an Initiation Program. <br /> <br /> '''The Scholar’s Province''' - The official handbook of Phi Sigma Pi meant to be used by the Initiates as a resource, guide, and study book during the initiation program to teach the Initiates the National Fraternity’s history and ideals, membership obligations, services provided by the National Office, and common ties that unite all chapters of Phi Sigma Pi.<br /> <br /> '''The Shingle''' – Phi Sigma Pi’s official Membership Certificate. It is presented to newly inducted Members after being signed by the National President and National Secretary.<br /> <br /> '''Sub-Rosa''' - A term used to identify an event/meeting, or part thereof, which is closed to the public, in which it is mandated that the happenings of the event/meeting are known only to the Brothers present. Sub-rosa, meaning “under the rose,” designates that anything said or done is to be held sacred and to remain confidential.<br /> <br /> '''Suspension''' - A temporary period of time during which the Chapter/Member shall be barred from all the rights and privileges of Membership. During this period, the chapter on suspension may meet to remedy the situation, as long as this is not in conflict with university regulations; however, no service, fundraising, social, recruiting or other types of chapter-sponsored activities may be planned or completed. The Member on suspension may not participate in any chapter activities. The length of suspension will depend upon the circumstances of the situation. Although temporary, the length of suspension may be indefinite. Probation is not necessarily a prerequisite to suspension. The Chapter or Member will be notified of the suspension by the Senior Vice President.<br /> <br /> '''Teach For America''' – Phi Sigma Pi’s National Philanthropy.<br /> <br /> '''Transfer Members''' – An Active Member who transfers to a new chapter. Transfer Members shall be inducted through the use of The Ritual, which may be conducted at the Chapter’s discretion. <br /> <br /> {{Governing_Documents}}<br /> <br /> [[category:Governing Documents]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=National_Operating_Policies&diff=63192 National Operating Policies 2012-04-14T04:48:45Z <p>Phisig228: /* Sanction Appeal Board */ changed 14 days to 20 days</p> <hr /> <div>&lt;div class=&quot;notice metadata&quot; id=&quot;stub&quot; style=&quot;border: 1px solid #C0C090; background-color: #F8EABA; padding: 10px; margin-bottom: 3px; width: 85%; border-spacing: 3px; margin-left: auto; margin-right: auto;&quot;&gt;''Please note that the National Operating Policies was amended on November 19, 2011, and the changes are not yet reflected within these pages.''&lt;/div&gt;<br /> <br /> National Operating Policies&lt;br/&gt;<br /> formerly known as the Fraternal Governance Document&lt;br/&gt;<br /> last amended November 19, 2011<br /> <br /> == Introduction ==<br /> <br /> The National Operating Policies (NOP) of Phi Sigma Pi National Honor Fraternity govern all activities, operations, and management issues of the National Headquarters and its staff. No chapter or association shall establish policy, procedures or guidelines that are not consistent with the policies contained within this document, the National Constitution, or any other published National Policy. The National Council will serve as the only authority to interpret the National Operating Policies. Changes to the NOP must be approved by a majority vote of the National Council.<br /> <br /> The National Office welcomes your comments concerning all policies of Phi Sigma Pi. Please contact us at 2119 Ambassador Circle, Lancaster, PA 17603, or (717) 299-4710.<br /> <br /> == Chapter Violations ==<br /> If the appropriate materials required of a chapter are not postmarked or electronically marked on or before the designated due dates, the items will be considered late. When a chapter is late with dues, fees, or forms with the exception of forms 20/21 and 20A/21A (Brotherhood Risk Management Agreement) which receives immediate disciplinary action (see Member Violations), the National Headquarters shall send a notice of delinquency two weeks following the due date to the Chapter President and the officer(s) pertinent to the violation (i.e., for forms, the Secretary; for monies, the Treasurer). This letter will be accompanied by a fine of $20.00 per outstanding form and for any outstanding monies.<br /> <br /> A second letter of delinquency and warning of probation will be issued four weeks after the first late notice. This will carry a fine of $30.00 per outstanding form and $50.00 for any outstanding amount of monies.<br /> <br /> If the violation and subsequent fines are not resolved within six weeks after the original due date, the National Council shall review the situation for additional disciplinary action against the Chapter.<br /> <br /> In the event a Collegiate Member or Initiate submits a late or incomplete form 20/21 or form 20/21A the Chapter shall be placed on probation. Probation may be lifted by National Council upon full completion and submission of these delinquent forms.<br /> <br /> If the form 20/21 or form 20/21A violation is not resolved within two weeks after the original due date the Chapter shall be placed on suspension and its Initiate Program shall not continue until the Chapter's suspension has been lifted. If a Chapter’s Initiation Program can no longer meet the minimum requirements and is terminated due to this suspension, the Chapter shall refund any locally set fees to Initiates in their program at that time. That National Office may refund any collected nationally set Initiate fees to Initiates via the Chapter treasury. Refunds shall not be distributed to Initiates who fail to sign their Form 20/21A.<br /> <br /> The total monetary value of all fines due to the National Office shall not exceed $500 per academic year.<br /> <br /> Any Chapter that does not send an Official Delegate to Grand Chapter shall be fined $350 plus the cost of one full National Convention registration and placed on probation until the total fine is paid in full and the chapter has met the requirements set forth by the National Council. The National Convention registration is exclusive of yearly fine totals. This is a result of the constitutional requirement of all chapters being responsible for Grand Chapter registration and other fees for the Official Delegate. <br /> <br /> All Chapter fines received by the National Office will be donated directly to the Phi Sigma Pi Leadership in Action Fund.<br /> <br /> Chapters are responsible for selecting a Regional Delegate who will be able to assist in the planning and execution of its respective Regional Conference, as well as ensuring that either the Regional Delegate or another Chapter representative in Regional Conference attendance. Any Chapter that does not send representation to its respective Regional Conference, in violation of the National Constitution (Article XII, Section 4, A), shall be fined $100.00 and be placed on probation until the total fine is paid in full and the Chapter has met the requirements set forth by the National Council. <br /> <br /> All fines for Regional Conference non-attendance will be donated directly to Phi Sigma Pi’s Leadership in Action Fund unless otherwise stipulated by the National Council.<br /> <br /> ==Member Failure to Sign 20/21==<br /> In the event a Collegiate Member fails to sign his/her form 20/21 by the due date the Collegiate Member shall be placed on probation and shall be ineligible to be a 'Big Brother' for an Initiate for that quarter or semester.<br /> <br /> Furthermore, if a Collegiate Member fails to sign his/her form 20/21 within two weeks of the original due date that Member shall be placed on suspension. Any Member placed on suspension for failure to sign the form 20/21 shall also be removed from any elected position for a duration of two consecutive semesters or three quarters and shall be ineligible to be a 'Big Brother' for any Initiate for a duration of two consecutive semesters or three quarters. <br /> <br /> ==Initiate Failure to Sign 20A/21A==<br /> In the event an Initiate fails to sign the form 20A/21A he/she shall be removed from the Initiation Program.<br /> <br /> == Initiate Holdover Policy ==<br /> No Initiation period may begin without an established end date communicated to both the Colligate Members and the Initiates. The duration of an Initiation period shall be a minimum of 5 weeks (Article IX, Section 5, B, i) and not exceed 8 weeks. The Initiation period shall not span more than one academic semester or quarter.<br /> <br /> == Harassment ==<br /> Phi Sigma Pi National Honor Fraternity will not tolerate the harassment of any of its Members at Fraternity events. Harassment is any behavior that intimidates, threatens, or degrades an individual regardless of the recipients’ willingness to participate.<br /> <br /> === Reporting Harassment Complaints ===<br /> Every Member and Initiate of Phi Sigma Pi National Honor Fraternity shall be treated with dignity, trust, and respect. If this does not occur, the following is available for recompense.<br /> <br /> Any Member who feels treated with a lack of dignity, trust, and/or respect, should immediately report the matter to an appropriate Fraternity official. Phi Sigma Pi shall investigate all such reports and deal with them swiftly, fairly, and with sensitivity.<br /> <br /> Violations of this policy may result in disciplinary action, including but not limited to expulsion or dismissal. No matter who initially learns of the purported harassment, it is that individual’s responsibility to report the incident to the appropriate Chapter, Association and/or National authorities. However, if the allegations involve Members from another Chapter or is an Alumni Member, National Staff, or National Council Member, the National authorities should be notified first. <br /> <br /> Chapter authorities are the advisors and Chapter President or the highest-ranking officer not involved in the allegations. National authorities are the National Council’s Senior Vice President or the highest-ranking officer not involved in the allegations, Executive Director, Senior Director or Region Consultant.<br /> <br /> === Filing Harassment Complaints ===<br /> A harassment complaint should be a written and signed statement setting forth the details of the alleged conduct. Complainants will be assisted in the preparation of the statement by the Chapter or National authorities receiving it. The substance of the complaint shall be discussed in confidence, and the manner in which the complaint will be handled shall be explained. <br /> <br /> For complaints involving only Members or Initiates of a specific Chapter, the Chapter authorities should handle the matter first. In all other instances and if a party involved at the Chapter level requests, the National authorities shall have jurisdiction.<br /> <br /> ==Sanction== <br /> The National Council shall authorize an investigation (pursuant to the approved Investigation Procedures) of any Member and/or Chapter of Phi Sigma Pi National Honor Fraternity after being notified of any inappropriate behavior and/or acts. All issues between two or more chapters or questions of discipline that cannot be resolved on a chapter level shall be reviewed and decided by the National Council. Action may proceed regardless of possible or pending administrative, civil, or criminal proceedings arising out of the same or other events.<br /> <br /> ===Complaint and Investigation Proceedings===<br /> The National Council shall have five (5) days from the receipt of the appropriate materials to authorize, by a majority vote, a disciplinary investigation. If the National Council does not authorize a disciplinary investigation, the National Council will submit a statement of the process to the petitioning body within ten (10) days. <br /> <br /> Once an investigation has been authorized, each Member and/or Chapter under investigation shall be notified of the investigation procedures and the purpose behind the investigation. The National Staff shall have thirty (30) days to file a report with the National Council, or request an extension from the National Council.<br /> <br /> ===Sanction Proceedings===<br /> The National Council shall authorize an investigation (pursuant to the approved Investigation Procedures) of any Member and/or Chapter of Phi Sigma Pi National Honor Fraternity after being notified of any inappropriate behavior and/or acts. All issues between two or more Chapters or questions of discipline that cannot be resolved on a Chapter level shall be reviewed and decided by the National Council. Action may proceed regardless of possible or pending administrative, civil, or criminal proceedings arising out of the same or other events.<br /> <br /> ==Complaint and Investigation Proceedings==<br /> The National Council shall have five (5) days from the receipt of the appropriate materials to authorize, by a majority vote, a disciplinary investigation. If the National Council does not authorize a disciplinary investigation, the National Council will submit a statement of the process to the petitioning body within ten (10) days. <br /> <br /> Once an investigation has been authorized, each Member or Chapter under investigation shall be notified of the investigation procedures and the purpose behind the investigation. The National Staff shall have thirty (30) days to file a report with the National Council, or request an extension from the National Council. <br /> <br /> ==Sanction Proceedings==<br /> After the Official Investigation Report has been filed with the National Council, the alleged Member or Chapter shall have an opportunity to defend themselves against the charges via a written statement. In the event of a Chapter being investigated, the Chapter will appoint one of its Active Members to represent the Chapter. These proceedings will have a time limit set by the National President or next highest ranking National Officer not under charges.<br /> <br /> Disciplinary action that can be taken by the National Council is listed in Article XIX:Disciplinary Actions of the National Council of the National Constitution. Phi Sigma Pi reserves the right to notify the proper sheltering institution authorities of the National Council’s decision regarding the charge(s) against a Collegiate Member and/or Collegiate Chapter and of the sanctions deemed appropriate for that Member and/or Chapter.<br /> <br /> Within fourteen (14) days of the National Council’s rendered decision, the Senior Vice President shall send written notification to the party(s) charged. All notices shall be sent “certified mail” and “return receipt requested” as well as by e-mail, when possible. Notices for Members will be sent to their permanent address and to their current school address, if applicable. Notices for Chapters will be sent to the permanent addresses (and school addresses for Collegiate Chapters) of the Chapter President, Chapter Secretary, and Chapter Advisor(s). <br /> <br /> === Sanction Appeal ===<br /> If a Member or Chapter appeals a sanction, the terms of the rendered decision shall continue to be enforced. The Senior Vice President, or next highest ranking National Officer not under charges, shall serve as the representative of the National Office. The Member or Chapter may appeal a decision to each authorized entity (National Council, Sanction Appeal Board, and the Grand Chapter) only once.<br /> <br /> === Sanction Appeal Board ===<br /> The National Staff will provide to the Sanction Appeal Board within twenty (20) days of the appeal being filed the history of the case and a summary of the National Council’s rendered decision.<br /> <br /> The Sanction Appeal Board will have thirty (30) days to review the case, talk to the appealing Member and/or National Council/Staff and make its final decision.<br /> <br /> The Sanction Appeal Board will give prompt written notification to the appealing Member or Chapter and the National Council via the National Office (Staff). This notification will list the reasons for the recommendation. If it is not unanimous, the dissenting Sanction Appeal Board representative may put his/her reasons for dissenting.<br /> <br /> For the duration of any given on-going appeal, the Sanction Appeal Board should provide weekly updates to the Executive Director to ensure a timely resolution to the appeal request.<br /> <br /> === Appeal Hearings ===<br /> All hearings shall be held in executive session, and therefore only open to the following: the representative(s) of a Chapter and/or Member charged, and Members of the National Office and Grand Chapter Delegates/Alternates. In the case of a Chapter, a maximum of two representatives may present the case, the Active Member appointed by the Chapter and one other Active Member from the Chapter. <br /> <br /> When a Chapter is appealing to the Grand Chapter and is constitutionally required to be in attendance (Article V, Section 2), no teleconference shall be permitted. Chapter’s not meeting the criteria will be given the option of a teleconference or to provide their representative(s) in person. <br /> <br /> In the case of an individual, only that individual may represent him/herself. If the appeal is presented to the Grand Chapter and the individual can not be present, a written statement of appeal may be read by his/her Chapter’s Grand Chapter Official Delegate.<br /> <br /> At the Grand Chapter appeal hearing, discussion will be formal and held in a format similar to “challenging the decision of the chair.” A Member of the National Council will state the case against the Chapter or Member. The appealing Chapter delegate or Member will speak second.<br /> <br /> Points of information, to the National Council or Appealing Chapter Delegate or Member, will be allowed. The appealing Chapter or Member will then leave the meeting while the Grand Chapter body deliberates. <br /> Deliberation will consist of a standard PRO/CON format until debate is ended. <br /> <br /> == Mileage Reimbursement ==<br /> The National Council and official representatives of Phi Sigma Pi, when on Fraternity business, may be reimbursed on the mileage reimbursement found in the rate schedule, which is reviewed at the beginning of each fiscal year as part of the budget process. Tolls will also be reimbursed if receipts are provided. Prior authorization of travel by the National Office is required before reimbursement will be considered.<br /> <br /> == Dues and Fees ==<br /> <br /> === National Dues ===<br /> Semester Schools: $57/semester (paid twice a year)<br /> Quarter Schools: $38/quarter (paid three times a year)<br /> <br /> === Induction Fees ===<br /> All New Members: $95 (paid only once)<br /> <br /> === Charter Fees ===<br /> All Members who join a Chapter during the charter semester/quarter: $88 charter fee (paid only once, non-refundable)<br /> <br /> == Alumni Membership ==<br /> Alumni membership is automatically bestowed on any Active or Inactive Collegiate Member in good standing that graduates from the sheltering institution in which they were initiated or who leaves the sheltering institution and would have to reapply to regain admission to the college in which they left (Article IV, Section 5). <br /> <br /> If the Active or Inactive Collegiate Member owes money, is late with forms or reports, or is the subject of any disciplinary action (i.e. not in good standing) they will not be considered an Alumni Member. Likewise, if they have left or graduated from the college or university they cannot be considered Active Members.<br /> <br /> == National Event Location ==<br /> The National Council will determine the location of National Events on the basis of accessibility, location, cost, and quality of accommodations. In selecting site locations, efforts will be made over time to vary the impact of travel expense on Members attending from the various regions of the United States<br /> <br /> == Grand Chapter Delegate ==<br /> The Grand Chapter official delegate should be selected and reported to the National Office no later than two weeks prior to the scheduled Grand Chapter meeting (held during National Convention). <br /> <br /> == National Awards ==<br /> The National Awards are as follows:<br /> <br /> The [[Joseph Torchia Outstanding Chapter Award]] is the first, oldest, and most prestigious of the National Awards. Chapters are evaluated for this award on the basis of overall chapter activities as they strive to achieve a balance of scholarship, leadership and fellowship.<br /> <br /> The C.H. McClure Single Service Award is presented to a collegiate chapter for an outstanding national philanthropy service project. Each chapter may choose an exemplary service project that it has successfully completed during the past year and write a detailed summary of the project to be included with the spring Chapter End-of-Semester/Quarter Report (Form 110).<br /> <br /> The [[Charles W. Chance Alumni Award]] is presented to the chapter that excels in alumni relations based upon such areas as sound communication, financial support, and alumni participation in chapter events.<br /> <br /> The [[Sanders P. McComsey Most Improved Old Chapter Award]] and the [[Clarence O. Williams Most Improved New Chapter Award]] are presented to the chapters that have demonstrated the most overall improvement from the preceding year. A new chapter is defined as a chapter that has been active up to and including four (4) National Fraternity fiscal years. An old chapter is defined as a chapter that has been active for five (5) or more National Fraternity fiscal years (i.e., A chapter inducted in Fall 2008 or Spring 2009 is a new chapter through the 2013-2014 fiscal year).<br /> <br /> The [[Steven A. DiGuiseppe Administrative Award]] is presented to the collegiate chapter(s) that maintains the highest efficiency in administrative detail. Criteria for evaluation includes the manner in which the chapter conducts its communication with the National Headquarters as well as with officials of the college or university where the chapter has been chartered, and whether or not the chapter exhibits consistency in carrying out its administrative affairs.<br /> <br /> The [[Jeffrey L. Johnson National Fellowship Award]] has been established so that chapters and individuals that have exhibited outstanding examples of fellowship towards and with other chapters may be recognized and honored. Chapters and individuals may only be nominated by the official vote and recognition of their fellow chapters and/or National Council. Though up to two awards may be given each year, an award does not have to be bestowed every year. By this means, the National Council and the nominating chapters are charged with honoring only the most deserving. Amended 7/26/06.<br /> <br /> The [[Dr. Eldo L. Hendricks Award for Excellence in Scholarship and Programming]] has been established to recognize chapters that have provided exceptional education, cultural and leadership programs benefiting their Members and the community in which they live. Up to three awards may be given each year, but an award does not have to be presented every year.<br /> <br /> The [[Claude A. Phillips Award]] is presented to a collegiate chapter for an outstanding fellowship event. Each chapter may choose an exemplary fellowship event that they have successfully completed during the past year and write a detailed summary of the project to be included with the spring Chapter End-of-Semester/Quarter Report (Form 110).<br /> <br /> The [[Most Outstanding Alumni Chapter]] is presented to Alumni Chapters to recognize overall achievements in their promotion of fellowship, leadership, and scholarship in their activities. Each Chapter may submit a nomination to highlight its involvement in maintaining scholarship, leadership and fellowship involvement<br /> <br /> == National Awards Guidelines ==<br /> # To be eligible to receive a National Award, Chapters must have all National Forms, Dues, Induction Fees, and outstanding debts reconciled before May 15 for semester schools and June 15 for quarter schools.<br /> # Chapters on probation or suspension for any portion of the academic year are ineligible to receive any National Awards for that academic year. However, the Chapter End-of-Semester/Quarter Report (Form 110) must be submitted regardless of whether or not the Chapter is eligible to receive a National Award.<br /> # A Form 110 delinquent thirty (30) days or more shall not be considered for any National Awards. However, it will be reviewed for the status of the chapter. (Refer to the Awards and Scholarship Manual.)<br /> <br /> == National Scholarships ==<br /> The Richard Cecil Todd and Clauda Pennock Todd Tripod Scholarship is the first and oldest National Scholarship awarded to undergraduate Members. This scholarship is awarded to undergraduate Members who have excelled in embodying the ideals of the Tripod.<br /> <br /> The Rolla F. Wood Graduate Scholarship is a National Scholarship awarded to Members who have excelled in undergraduate studies and are continuing their education in graduate school.<br /> <br /> == National Scholarship Guidelines ==<br /> # The applicant may apply multiple times, but may only receive the scholarship once.<br /> # All applicants must submit the required materials to the National Office by April 15. The recipients will be announced at the following National Convention Awards banquet.<br /> # The award recipient shall be a Member of Phi Sigma Pi National Honor Fraternity in good standing with the Chapter and National Office.<br /> <br /> == National Endowment Fund ==<br /> === Subrosa Endowment Fund ===<br /> The Subrosa Endowment Fund is to provide financial support to Brothers in need. This endowment fund shall be awarded on a per case basis and when financially possible to applicants granted funds by the National Council.<br /> <br /> === Lamp of Knowledge Fund ===<br /> The Lamp of Knowledge Fund was passed by the National Council in July 2007 and formally chartered into existence during Grand Chapter business in August 2007. The purpose of the fund is to increase Member participation in leadership training, national events, and philanthropic activity specifically including Teach For America. Disbursement of monies from the fund will be evaluated by the National Council each year by February 15th. The immediate intention of the National Council is to use these funds to improve training and attendance at National Convention, and to increase grants for Phi Sigma Pi alumni that join the Teach For America corps. Amended 6/12/2008<br /> <br /> == Handbook Policy ==<br /> All Initiates shall receive a copy of the Phi Sigma Pi National Handbook, The Scholar's Province, at the beginning of the Chapter’s Initiation Program. The number of handbooks used by Initiates during a specific semester/quarter will be replaced by the National Headquarters at the beginning of the following semester/quarter provided a Chapter representative contacts the National Office (717-299-4710 or pspsoffice@phisigmapi.org).<br /> <br /> == Mark Policy ==<br /> Any mark owned by Phi Sigma Pi may be used by any Member, Association or Chapter without expressed written permission of the Fraternity, provided that the National Council does not find that the use conflicts with the purposes or image of Phi Sigma Pi. This in no way relinquishes control of the mark, and the National Council at any time may decide to revoke permission to use the mark. In this event, the National Staff will notify the Member, Association or Chapter that the inappropriate use must cease.<br /> <br /> Any mark owned by Phi Sigma Pi may be used by any non-Member with the expressed written permission of the National Council. Permission must be applied to the National Council via the National Staff. This in no way relinquishes control of the mark, and the<br /> National Council at any time may decide to revoke permission to use the mark. In this event, the National Staff will notify the user that the inappropriate use must cease.<br /> <br /> It is an expectation of membership that a Member will not use the name Phi Sigma Pi, any mark of Phi Sigma Pi, or any reference clearly meant to refer to his/her membership in Phi Sigma Pi, in any media context, including any type of Internet posting, in a manner that is in conflict with the ideals of the Fraternity. <br /> <br /> Examples that are inconsistent with the ideals of Phi Sigma Pi include, but are not limited to:<br /> <br /> * Explicit illegal drug references <br /> * Explicit alcohol references, if underage<br /> * Prejudiced/discriminatory speech of any kind<br /> * Explicit reference to any other illegal behavior<br /> * Lewd photographs or language<br /> * Any language that libels another individual or group <br /> <br /> == Membership Pin Policy ==<br /> Each new Member shall receive an Official Phi Sigma Pi Membership Pin. National Council Election Rules All appropriate candidates shall be provided with a copy of the National Council Standards and shall adhere to all National Council Standards from the time of declaring candidacy until completion of elections.<br /> <br /> ==National Council Election Rules==<br /> All appropriate candidates shall be provided with a copy of the National Council Standards and shall adhere to all National Council Standards from the time of declaring candidacy until completion of consideration or term of office.<br /> <br /> == Personnel Process ==<br /> Comments/concerns regarding the operations of the National Staff should be forwarded to the Executive Director. Those relating to personnel shall be forwarded in writing. If the concern pertains to the Executive Director, documentation should be sent to the Personnel Chair of the National Council.<br /> <br /> All comments/concerns will be addressed in an efficient manner. However, those concerns relating to personnel are confidential under the statutes of the Commonwealth of Pennsylvania and therefore, the manner in which they are addressed may not be shared.<br /> <br /> If after contact with the Executive Director persistence of the concern exists, the Member, Association or Chapter may directly contact the Personnel Chair of the National Council.<br /> <br /> == Chapter Housing ==<br /> Any Chapter seeking to purchase, lease, or sub-lease property must first form a house corporation. Only house corporations may be the primary owner of property or leasing agent for housing properties associated with Phi Sigma Pi.<br /> <br /> Chapters exploring housing should contact the Director of Member Services for advice and guidance through the documentation process.<br /> <br /> Insurance coverage premiums will be assessed to the house corporation through the Phi Sigma Pi Insurance Coverage and the premium shall be paid to the National Office within that current coverage fiscal year.<br /> <br /> Specific additional housing rules and risk management policies may enable a reduction in the cost of insurance premiums. Interested chapters should seek recommendations from the Insurance Provider with the assistance of the National Office.<br /> <br /> If a house corporation wishes to seek outside insurance, all leased property must maintain at least the following insurance on that property:<br /> * General Liability<br /> * Directors and Officers Liability<br /> * Property Contents Coverage<br /> <br /> If a house corporation wishes to seek outside insurance, all owned real estate property must maintain at least the following insurance on that property: <br /> <br /> * General Liability<br /> * Directors and Officers Liability<br /> * Property<br /> <br /> Any Chapter that leases through a house corporation or any house corporation that owns property must submit the following documents to the National Office at the time the property is leased or purchased and each following academic term:<br /> <br /> * Lease agreement between the Landlord and house corporation<br /> * Proof of Landlord’s liability coverage on the property<br /> * Lease agreement(s) between the house corporation and Member(s) living on the property<br /> * Housing agreement between the house corporation and each Member of the Chapter<br /> * Proof/Certificate of Insurance and Summary of Coverage<br /> * Chapter Properties List<br /> * Proof/Certificate of Renters Insurance as held by each Member living on the property or a declarations page from the renter’s parent’s homeowner’s policy if covered under there<br /> * House and Event Risk Management Policy <br /> <br /> ==Communication Policy==<br /> The purpose of this Communication Policy is to outline the responsibilities and processes for creating and distributing external official communications of Phi Sigma Pi. This shall cover communication from any official representative of Phi Sigma Pi; National Council and its National Officers, member of National Staff and communications of the National Office. Communication of the National Council or individual National Officers to members of the National Staff shall adhere to policies outlined in the [[National Council Standards]].<br /> <br /> ===Responsibilities===<br /> The Executive Director shall be responsible for overseeing the distribution of all official communications. 'Official communications' shall include but is not limited to nationally distributed emails, publications, mailings, national website content and online social networking accounts. <br /> <br /> The National Council shall be responsible for providing messaging direction for official communication. The Executive Director shall be involved in any messaging discussions. <br /> <br /> National Council members may be invited to use any official accounts for communication purposes at the discretion of the Executive Director and National President. <br /> <br /> ===Emergency Communications===<br /> The following requirements shall be followed for communication relating to emergencies;<br /> <br /> *'''Fraternal National Events''' In the event of an emergency at a National Event any communication shall adhere to the policies outlined in the National Event Risk Management Policy. <br /> *'''Fraternal Crisis Management''' In the event of an emergency outside of a National Event any communication shall adhere to the policies outline in the Crisis Management Plan.<br /> *'''Non-Fraternal Emergencies or Requests for Involvement''' Due to the potential subjective nature of deciding which non-fraternal events or causes are suitable for the Fraternity's involvement it is recommended that Phi Sigma Pi use extreme discretion when deciding if and/or when official communication sources are used to promote aide or action. In most situations there will be local, national or international organizations who are better qualified to react to these types of situations. Phi Sigma Pi shall not try to duplicate the work of these of organizations.<br /> <br /> ===Account Ownerships===<br /> The Executive Director shall be responsible for overseeing the procurement of official accounts on online networks where possible and relevant. Good faith efforts should be made to have any existing accounts that appear to be official in name, fully transferred over to the national office for administering and communication. <br /> <br /> Phi Sigma Pi shall not sell or turn over access to contact information of any members to any non Phi Sigma Pi entities without approval of the National Council. This shall include email, direct mail and online networks. This shall not apply to the sharing of member contact information between the National Office and Chapters or Associations.<br /> <br /> ===Delinquency and Disciplinary Communications===<br /> Any communications regarding delinquencies or disciplinary action shall adhere to policies outlined in the Chapter Violations section of this document.<br /> <br /> == Glossary of Terminology ==<br /> '''Active Collegiate Member''' – All Collegiate Members shall be considered Active, and thus subject to the attendance requirements and financial obligations of the Collegiate Chapter. <br /> <br /> '''Active Alumni/Honorary Member''' - Alumni or Honorary Members who have paid dues to an Alumni Chapter or the National Alumni Association shall be considered Active.<br /> <br /> '''Adviser''' – An alumnus/a of the Fraternity and/or a faculty member from the sheltering institution who counsels the Chapter.<br /> <br /> '''Alumna''' – The singular term for a female Member of a Fraternity who has graduated or is no longer in college.<br /> <br /> '''Alumnae''' – The plural form for alumna (Pronounced alum-nee.) <br /> <br /> '''Alumni''' – The plural form for alumnus or a combined group of alumnus and alumna (Pronounced alum-neye.)<br /> <br /> '''Alumni Chapter''' - Comprised solely of Alumni and/or Honorary Members who are no longer students at the sheltering institution in which they were inducted. The chapter name is determined by the geographical region of the chapter. Chapters are required to submit yearly reports to the National Office and be represented at Grand Chapter sessions.<br /> <br /> '''Alumni Association''' – Comprised solely of Alumni and/or Honorary Members who are defined by their geographical region and serve as a support system for Chapters located in their region. Associations are not required to submit yearly reports and do not have representation at Grand Chapter sessions.<br /> <br /> '''Alumnus''' – The singular term for a male Member of a Fraternity who has graduated or is no longer in college.<br /> <br /> '''Bid''' – An invitation to join a collegiate Chapter’s Initiation Program.<br /> <br /> '''Brother''' – The title bestowed upon any individual, man or woman, inducted into the Fraternity. Chapters may use alternate titles such as “Member” or “Brothers and Sisters.” This term should always be capitalized.<br /> Business/Working Day – A period of time, from 8:00 AM to 4:30 PM (Eastern Time) on a weekday which the National Headquarters is open for business.<br /> <br /> '''Bylaws''' – The local governing document supplementing the National Constitution.<br /> Calendar Day – A 24-hour period, from midnight to midnight (Eastern time). When the term “day” is not further clarified, it implies calendar day.<br /> <br /> '''Censure''' - A judgment involving condemnation; the act of blaming or condemning sternly; an official reprimand. A written reprimand for violation of a specific rule, including the possibility of more severe disciplinary sanction in the event of a violation of Phi Sigma Pi’s National Constitution. Censure does not restrict a Chapter’s or Member’s privileges in any manner.<br /> <br /> '''Ceremonies''' – All official Phi Sigma Pi ceremonies should be capitalized when referred to by their official names. The official ceremonies are:<br /> *Pinning Ceremony<br /> *Big Brother Ceremony<br /> *The Ritual: Formal Induction Ceremony<br /> *Meeting Commencement Ceremony<br /> *Officer Installation Ceremony<br /> *Alumni Ritual <br /> *National Officer Oath of Office<br /> <br /> '''Chapter''' - Either an alumni or a collegiate chapter. The term “chapter” may be used by itself when the type of chapter has been clearly stated in a previous sentence or paragraph. “Chapter” should be capitalized when following a chapter name or when referring to a specific chapter (i.e. Zeta Zeta Chapter)<br /> <br /> '''Chapter Operating Policies''' - Chapter operation rules and procedures not listed in the chapter’s bylaws (i.e., dues and fines structure).<br /> <br /> '''Collegian''' – Term signifying a Member of a particular Chapter on a college campus (i.e. She is a collegian at Zeta Zeta Chapter.)<br /> <br /> '''Collegiate''' – Term describing a Member or Chapter (i.e. His collegiate chapter is Nu.)<br /> <br /> '''Collegiate Chapter''' - A Chapter comprised of undergraduate Members.<br /> <br /> '''Controlled Substances''' - Any drug so designated by law whose availability is restricted (i.e., so designated by Federal or State Controlled Substances Acts)..<br /> <br /> '''Expulsion''' - The permanent termination of all rights and privileges of Membership in Phi Sigma Pi.<br /> <br /> '''Fraternal Word''' – The Fraternal greeting, it is secretly known only to Members of Phi Sigma Pi and must never be shared with non-members.<br /> <br /> '''Fraternity''' – A society for men and women who are students at a college or university, with a name consisting of individually pronounced Greek letters.<br /> <br /> '''Grand Chapter''' – Refers to an assembly of delegates comprised of the National Officers, representatives of each Collegiate Chapter, representatives of each Alumni Chapter, and representatives of the National Alumni Association.<br /> <br /> '''Grand Chapter Conference''' – Refers to the annual meeting in which discussion and debate over Fraternity business, including amendments to our National Constitution and the election of the National Council Officers.<br /> <br /> '''Grand Chapter Delegate''' – The official representative from a chapter who votes in place of his/her respective chapter during the Grand Chapter meeting. The delegate’s role is to advocate on behalf of the chapter’s membership and in accordance with the chapter’s best interests. The selection of delegates requires that the chapter make well-known its stance on issues related to Constitutional Amendments and preferences for National Council Candidates. <br /> <br /> '''Grip''' – The Fraternal handshake, it secretly known only to Members of Phi Sigma Pi and must never be shared with non-members.<br /> <br /> '''Honorary Membership''' - Membership reserved for individuals who have demonstrated the highest qualities of scholarship, leadership, and fellowship through service to the fraternity or their community. Individuals who meet the qualifications or have potential to meet the qualifications of Active Membership are not eligible for Honorary Membership. Currently enrolled undergraduate students have the opportunity of attaining at least a 3.00 GPA and seeking membership at established chapters or taking the initiative to establish a new chapter at institutions not represented by Phi Sigma Pi. These individuals are not eligible for Honorary Membership. Honorary Members do not participate in an initiation program and are not considered Active Members of a chapter, and therefore pay no dues.<br /> <br /> '''Housing Corporation''' – Entity established by a Chapter and incorporated in the Chapter’s state which holds the Title or lease of a property.<br /> <br /> '''Incorporated''' – The legal status permitting an organization to operate as a nonprofit organization.<br /> <br /> '''Initiate''' - On a national level, this term shall be used by Members and Chapters to refer to individuals who are formally engaged in a Phi Sigma Pi Chapter Initiation Program.<br /> <br /> '''Letter Day''' – Officially declared as the fourteenth day of each month in which the wearing of clothing in purple, gold, and white (with or without the three Greek letters) is encouraged by the National Council. <br /> <br /> '''Member''' – Refers to all Members of the National Fraternity. The term “Member” should be capitalized when used to refer to a Member of Phi Sigma Pi or when referring to a specific group of Members.<br /> <br /> '''National Alumni Association (NAA)''' – Refers to the umbrella entity that includes Members of Alumni Chapters, Alumni Associations, and alumni-at-large. Members of the NAA gain membership through a donation to the Phi Sigma Pi Foundation1.<br /> <br /> '''National Constitution''' – The governing document of the Fraternity.<br /> <br /> '''National Convention''' – Refers to the annual Phi Sigma Pi National Event comprised of the Grand Chapter meeting and National Awards Banquet. This event brings Members together for a weekend of activity, fellowship, and personal growth.<br /> <br /> '''National Council''' – Elected to serve two year terms by the Grand Chapter, this volunteer Board of Directors oversees the National Fraternity’s business when Grand Chapter is not in session.<br /> <br /> '''National Fraternity''' - The entire organization (Grand Chapter, National Council, National Staff, Collegiate Chapters, Alumni Chapters, and Alumni Associations).<br /> <br /> '''National Headquarters''' - The physical location where the National Staff works.<br /> <br /> '''National Office''' - The National Staff and the National Council.<br /> <br /> '''National Staff''' - The paid, professional staff of the National Fraternity, hired to manage the Fraternity services and administrative aspects of Phi Sigma Pi.<br /> <br /> '''Nationally Inactive Members''' - Members not in residence who are exempt from paying National Dues.<br /> <br /> '''The Phi Sigma Pi Foundation''' – Refers to the non-profit philanthropic body of Phi Sigma Pi.<br /> <br /> '''Phi Sigma Pi National Honor Fraternity''' - The entire organization (Grand Chapter, National Council, National Staff, Collegiate Chapters, Alumni Chapters and Alumni Associations) and the official name of this organization.<br /> <br /> '''Probation''' - A period of trial and testing. This is also a period in which any deficit or violation is to be made good or corrected to avoid more severe action. A Chapter who places a Member on probation should restrict that Member’s privileges accordingly. Additional restrictions may occur depending on the circumstances warranting the probation. The length of probation will last until the Chapter/Member has proven that the situation calling for probation has been corrected to the satisfaction of the National Council or the Chapter, whoever initiated the period of probation.<br /> <br /> '''Removal of a National Officer''' - A National Officer charged with violating the National Constitution, malfeasance or misfeasance in office, or violating any other national policies shall be disciplined in accordance with the Sanction Proceedings established by the National Council. The National Officer may be removed from office if found guilty by a three-fourths (3/4) vote of the remaining National Council Officers or by a three-fourths (3/4) vote of the Grand Chapter.<br /> <br /> '''Revoking a Charter''' - The loss of all rights and privileges of a Chapter and the physical removal of the Chapter’s charter and official Fraternity material.<br /> <br /> '''The Ritual''' – The primary element distinguishing Phi Sigma Pi from all other organizations. It is the principal link that unites all Members of Phi Sigma Pi.<br /> The Ritual should be conducted only in the presence or view of Phi Sigma Pi Members in a room of proper atmosphere. It is the most prominent of several ceremonies known in secret only to Members of the Fraternity. <br /> <br /> '''Rush''' – The recruitment drive offering Members and prospective members the opportunity to get to know each other. The prelude to an Initiation Program. <br /> <br /> '''The Scholar’s Province''' - The official handbook of Phi Sigma Pi meant to be used by the Initiates as a resource, guide, and study book during the initiation program to teach the Initiates the National Fraternity’s history and ideals, membership obligations, services provided by the National Office, and common ties that unite all chapters of Phi Sigma Pi.<br /> <br /> '''The Shingle''' – Phi Sigma Pi’s official Membership Certificate. It is presented to newly inducted Members after being signed by the National President and National Secretary.<br /> <br /> '''Sub-Rosa''' - A term used to identify an event/meeting, or part thereof, which is closed to the public, in which it is mandated that the happenings of the event/meeting are known only to the Brothers present. Sub-rosa, meaning “under the rose,” designates that anything said or done is to be held sacred and to remain confidential.<br /> <br /> '''Suspension''' - A temporary period of time during which the Chapter/Member shall be barred from all the rights and privileges of Membership. During this period, the chapter on suspension may meet to remedy the situation, as long as this is not in conflict with university regulations; however, no service, fundraising, social, recruiting or other types of chapter-sponsored activities may be planned or completed. The Member on suspension may not participate in any chapter activities. The length of suspension will depend upon the circumstances of the situation. Although temporary, the length of suspension may be indefinite. Probation is not necessarily a prerequisite to suspension. The Chapter or Member will be notified of the suspension by the Senior Vice President.<br /> <br /> '''Teach For America''' – Phi Sigma Pi’s National Philanthropy.<br /> <br /> '''Transfer Members''' – An Active Member who transfers to a new chapter. Transfer Members shall be inducted through the use of The Ritual, which may be conducted at the Chapter’s discretion. <br /> <br /> {{Governing_Documents}}<br /> <br /> [[category:Governing Documents]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=National_Operating_Policies&diff=63191 National Operating Policies 2012-04-14T04:39:42Z <p>Phisig228: /* Chapter Violations */</p> <hr /> <div>&lt;div class=&quot;notice metadata&quot; id=&quot;stub&quot; style=&quot;border: 1px solid #C0C090; background-color: #F8EABA; padding: 10px; margin-bottom: 3px; width: 85%; border-spacing: 3px; margin-left: auto; margin-right: auto;&quot;&gt;''Please note that the National Operating Policies was amended on November 19, 2011, and the changes are not yet reflected within these pages.''&lt;/div&gt;<br /> <br /> National Operating Policies&lt;br/&gt;<br /> formerly known as the Fraternal Governance Document&lt;br/&gt;<br /> last amended November 19, 2011<br /> <br /> == Introduction ==<br /> <br /> The National Operating Policies (NOP) of Phi Sigma Pi National Honor Fraternity govern all activities, operations, and management issues of the National Headquarters and its staff. No chapter or association shall establish policy, procedures or guidelines that are not consistent with the policies contained within this document, the National Constitution, or any other published National Policy. The National Council will serve as the only authority to interpret the National Operating Policies. Changes to the NOP must be approved by a majority vote of the National Council.<br /> <br /> The National Office welcomes your comments concerning all policies of Phi Sigma Pi. Please contact us at 2119 Ambassador Circle, Lancaster, PA 17603, or (717) 299-4710.<br /> <br /> == Chapter Violations ==<br /> If the appropriate materials required of a chapter are not postmarked or electronically marked on or before the designated due dates, the items will be considered late. When a chapter is late with dues, fees, or forms with the exception of forms 20/21 and 20A/21A (Brotherhood Risk Management Agreement) which receives immediate disciplinary action (see Member Violations), the National Headquarters shall send a notice of delinquency two weeks following the due date to the Chapter President and the officer(s) pertinent to the violation (i.e., for forms, the Secretary; for monies, the Treasurer). This letter will be accompanied by a fine of $20.00 per outstanding form and for any outstanding monies.<br /> <br /> A second letter of delinquency and warning of probation will be issued four weeks after the first late notice. This will carry a fine of $30.00 per outstanding form and $50.00 for any outstanding amount of monies.<br /> <br /> If the violation and subsequent fines are not resolved within six weeks after the original due date, the National Council shall review the situation for additional disciplinary action against the Chapter.<br /> <br /> In the event a Collegiate Member or Initiate submits a late or incomplete form 20/21 or form 20/21A the Chapter shall be placed on probation. Probation may be lifted by National Council upon full completion and submission of these delinquent forms.<br /> <br /> If the form 20/21 or form 20/21A violation is not resolved within two weeks after the original due date the Chapter shall be placed on suspension and its Initiate Program shall not continue until the Chapter's suspension has been lifted. If a Chapter’s Initiation Program can no longer meet the minimum requirements and is terminated due to this suspension, the Chapter shall refund any locally set fees to Initiates in their program at that time. That National Office may refund any collected nationally set Initiate fees to Initiates via the Chapter treasury. Refunds shall not be distributed to Initiates who fail to sign their Form 20/21A.<br /> <br /> The total monetary value of all fines due to the National Office shall not exceed $500 per academic year.<br /> <br /> Any Chapter that does not send an Official Delegate to Grand Chapter shall be fined $350 plus the cost of one full National Convention registration and placed on probation until the total fine is paid in full and the chapter has met the requirements set forth by the National Council. The National Convention registration is exclusive of yearly fine totals. This is a result of the constitutional requirement of all chapters being responsible for Grand Chapter registration and other fees for the Official Delegate. <br /> <br /> All Chapter fines received by the National Office will be donated directly to the Phi Sigma Pi Leadership in Action Fund.<br /> <br /> Chapters are responsible for selecting a Regional Delegate who will be able to assist in the planning and execution of its respective Regional Conference, as well as ensuring that either the Regional Delegate or another Chapter representative in Regional Conference attendance. Any Chapter that does not send representation to its respective Regional Conference, in violation of the National Constitution (Article XII, Section 4, A), shall be fined $100.00 and be placed on probation until the total fine is paid in full and the Chapter has met the requirements set forth by the National Council. <br /> <br /> All fines for Regional Conference non-attendance will be donated directly to Phi Sigma Pi’s Leadership in Action Fund unless otherwise stipulated by the National Council.<br /> <br /> ==Member Failure to Sign 20/21==<br /> In the event a Collegiate Member fails to sign his/her form 20/21 by the due date the Collegiate Member shall be placed on probation and shall be ineligible to be a 'Big Brother' for an Initiate for that quarter or semester.<br /> <br /> Furthermore, if a Collegiate Member fails to sign his/her form 20/21 within two weeks of the original due date that Member shall be placed on suspension. Any Member placed on suspension for failure to sign the form 20/21 shall also be removed from any elected position for a duration of two consecutive semesters or three quarters and shall be ineligible to be a 'Big Brother' for any Initiate for a duration of two consecutive semesters or three quarters. <br /> <br /> ==Initiate Failure to Sign 20A/21A==<br /> In the event an Initiate fails to sign the form 20A/21A he/she shall be removed from the Initiation Program.<br /> <br /> == Initiate Holdover Policy ==<br /> No Initiation period may begin without an established end date communicated to both the Colligate Members and the Initiates. The duration of an Initiation period shall be a minimum of 5 weeks (Article IX, Section 5, B, i) and not exceed 8 weeks. The Initiation period shall not span more than one academic semester or quarter.<br /> <br /> == Harassment ==<br /> Phi Sigma Pi National Honor Fraternity will not tolerate the harassment of any of its Members at Fraternity events. Harassment is any behavior that intimidates, threatens, or degrades an individual regardless of the recipients’ willingness to participate.<br /> <br /> === Reporting Harassment Complaints ===<br /> Every Member and Initiate of Phi Sigma Pi National Honor Fraternity shall be treated with dignity, trust, and respect. If this does not occur, the following is available for recompense.<br /> <br /> Any Member who feels treated with a lack of dignity, trust, and/or respect, should immediately report the matter to an appropriate Fraternity official. Phi Sigma Pi shall investigate all such reports and deal with them swiftly, fairly, and with sensitivity.<br /> <br /> Violations of this policy may result in disciplinary action, including but not limited to expulsion or dismissal. No matter who initially learns of the purported harassment, it is that individual’s responsibility to report the incident to the appropriate Chapter, Association and/or National authorities. However, if the allegations involve Members from another Chapter or is an Alumni Member, National Staff, or National Council Member, the National authorities should be notified first. <br /> <br /> Chapter authorities are the advisors and Chapter President or the highest-ranking officer not involved in the allegations. National authorities are the National Council’s Senior Vice President or the highest-ranking officer not involved in the allegations, Executive Director, Senior Director or Region Consultant.<br /> <br /> === Filing Harassment Complaints ===<br /> A harassment complaint should be a written and signed statement setting forth the details of the alleged conduct. Complainants will be assisted in the preparation of the statement by the Chapter or National authorities receiving it. The substance of the complaint shall be discussed in confidence, and the manner in which the complaint will be handled shall be explained. <br /> <br /> For complaints involving only Members or Initiates of a specific Chapter, the Chapter authorities should handle the matter first. In all other instances and if a party involved at the Chapter level requests, the National authorities shall have jurisdiction.<br /> <br /> ==Sanction== <br /> The National Council shall authorize an investigation (pursuant to the approved Investigation Procedures) of any Member and/or Chapter of Phi Sigma Pi National Honor Fraternity after being notified of any inappropriate behavior and/or acts. All issues between two or more chapters or questions of discipline that cannot be resolved on a chapter level shall be reviewed and decided by the National Council. Action may proceed regardless of possible or pending administrative, civil, or criminal proceedings arising out of the same or other events.<br /> <br /> ===Complaint and Investigation Proceedings===<br /> The National Council shall have five (5) days from the receipt of the appropriate materials to authorize, by a majority vote, a disciplinary investigation. If the National Council does not authorize a disciplinary investigation, the National Council will submit a statement of the process to the petitioning body within ten (10) days. <br /> <br /> Once an investigation has been authorized, each Member and/or Chapter under investigation shall be notified of the investigation procedures and the purpose behind the investigation. The National Staff shall have thirty (30) days to file a report with the National Council, or request an extension from the National Council.<br /> <br /> ===Sanction Proceedings===<br /> The National Council shall authorize an investigation (pursuant to the approved Investigation Procedures) of any Member and/or Chapter of Phi Sigma Pi National Honor Fraternity after being notified of any inappropriate behavior and/or acts. All issues between two or more Chapters or questions of discipline that cannot be resolved on a Chapter level shall be reviewed and decided by the National Council. Action may proceed regardless of possible or pending administrative, civil, or criminal proceedings arising out of the same or other events.<br /> <br /> ==Complaint and Investigation Proceedings==<br /> The National Council shall have five (5) days from the receipt of the appropriate materials to authorize, by a majority vote, a disciplinary investigation. If the National Council does not authorize a disciplinary investigation, the National Council will submit a statement of the process to the petitioning body within ten (10) days. <br /> <br /> Once an investigation has been authorized, each Member or Chapter under investigation shall be notified of the investigation procedures and the purpose behind the investigation. The National Staff shall have thirty (30) days to file a report with the National Council, or request an extension from the National Council. <br /> <br /> ==Sanction Proceedings==<br /> After the Official Investigation Report has been filed with the National Council, the alleged Member or Chapter shall have an opportunity to defend themselves against the charges via a written statement. In the event of a Chapter being investigated, the Chapter will appoint one of its Active Members to represent the Chapter. These proceedings will have a time limit set by the National President or next highest ranking National Officer not under charges.<br /> <br /> Disciplinary action that can be taken by the National Council is listed in Article XIX:Disciplinary Actions of the National Council of the National Constitution. Phi Sigma Pi reserves the right to notify the proper sheltering institution authorities of the National Council’s decision regarding the charge(s) against a Collegiate Member and/or Collegiate Chapter and of the sanctions deemed appropriate for that Member and/or Chapter.<br /> <br /> Within fourteen (14) days of the National Council’s rendered decision, the Senior Vice President shall send written notification to the party(s) charged. All notices shall be sent “certified mail” and “return receipt requested” as well as by e-mail, when possible. Notices for Members will be sent to their permanent address and to their current school address, if applicable. Notices for Chapters will be sent to the permanent addresses (and school addresses for Collegiate Chapters) of the Chapter President, Chapter Secretary, and Chapter Advisor(s). <br /> <br /> === Sanction Appeal ===<br /> If a Member or Chapter appeals a sanction, the terms of the rendered decision shall continue to be enforced. The Senior Vice President, or next highest ranking National Officer not under charges, shall serve as the representative of the National Office. The Member or Chapter may appeal a decision to each authorized entity (National Council, Sanction Appeal Board, and the Grand Chapter) only once.<br /> <br /> === Sanction Appeal Board ===<br /> The National Staff will provide to the Sanction Appeal Board within fourteen (14) days of the appeal being filed the history of the case and a summary of the National Council’s rendered decision.<br /> <br /> The Sanction Appeal Board will have thirty (30) days to review the case, talk to the appealing Member and/or National Council/Staff and make its final decision.<br /> <br /> The Sanction Appeal Board will give prompt written notification to the appealing Member or Chapter and the National Council via the National Office (Staff). This notification will list the reasons for the recommendation. If it is not unanimous, the dissenting Sanction Appeal Board representative may put his/her reasons for dissenting.<br /> <br /> For the duration of any given on-going appeal, the Sanction Appeal Board should provide weekly updates to the Executive Director to ensure a timely resolution to the appeal request.<br /> <br /> === Appeal Hearings ===<br /> All hearings shall be held in executive session, and therefore only open to the following: the representative(s) of a Chapter and/or Member charged, and Members of the National Office and Grand Chapter Delegates/Alternates. In the case of a Chapter, a maximum of two representatives may present the case, the Active Member appointed by the Chapter and one other Active Member from the Chapter. <br /> <br /> When a Chapter is appealing to the Grand Chapter and is constitutionally required to be in attendance (Article V, Section 2), no teleconference shall be permitted. Chapter’s not meeting the criteria will be given the option of a teleconference or to provide their representative(s) in person. <br /> <br /> In the case of an individual, only that individual may represent him/herself. If the appeal is presented to the Grand Chapter and the individual can not be present, a written statement of appeal may be read by his/her Chapter’s Grand Chapter Official Delegate.<br /> <br /> At the Grand Chapter appeal hearing, discussion will be formal and held in a format similar to “challenging the decision of the chair.” A Member of the National Council will state the case against the Chapter or Member. The appealing Chapter delegate or Member will speak second.<br /> <br /> Points of information, to the National Council or Appealing Chapter Delegate or Member, will be allowed. The appealing Chapter or Member will then leave the meeting while the Grand Chapter body deliberates. <br /> Deliberation will consist of a standard PRO/CON format until debate is ended. <br /> <br /> == Mileage Reimbursement ==<br /> The National Council and official representatives of Phi Sigma Pi, when on Fraternity business, may be reimbursed on the mileage reimbursement found in the rate schedule, which is reviewed at the beginning of each fiscal year as part of the budget process. Tolls will also be reimbursed if receipts are provided. Prior authorization of travel by the National Office is required before reimbursement will be considered.<br /> <br /> == Dues and Fees ==<br /> <br /> === National Dues ===<br /> Semester Schools: $57/semester (paid twice a year)<br /> Quarter Schools: $38/quarter (paid three times a year)<br /> <br /> === Induction Fees ===<br /> All New Members: $95 (paid only once)<br /> <br /> === Charter Fees ===<br /> All Members who join a Chapter during the charter semester/quarter: $88 charter fee (paid only once, non-refundable)<br /> <br /> == Alumni Membership ==<br /> Alumni membership is automatically bestowed on any Active or Inactive Collegiate Member in good standing that graduates from the sheltering institution in which they were initiated or who leaves the sheltering institution and would have to reapply to regain admission to the college in which they left (Article IV, Section 5). <br /> <br /> If the Active or Inactive Collegiate Member owes money, is late with forms or reports, or is the subject of any disciplinary action (i.e. not in good standing) they will not be considered an Alumni Member. Likewise, if they have left or graduated from the college or university they cannot be considered Active Members.<br /> <br /> == National Event Location ==<br /> The National Council will determine the location of National Events on the basis of accessibility, location, cost, and quality of accommodations. In selecting site locations, efforts will be made over time to vary the impact of travel expense on Members attending from the various regions of the United States<br /> <br /> == Grand Chapter Delegate ==<br /> The Grand Chapter official delegate should be selected and reported to the National Office no later than two weeks prior to the scheduled Grand Chapter meeting (held during National Convention). <br /> <br /> == National Awards ==<br /> The National Awards are as follows:<br /> <br /> The [[Joseph Torchia Outstanding Chapter Award]] is the first, oldest, and most prestigious of the National Awards. Chapters are evaluated for this award on the basis of overall chapter activities as they strive to achieve a balance of scholarship, leadership and fellowship.<br /> <br /> The C.H. McClure Single Service Award is presented to a collegiate chapter for an outstanding national philanthropy service project. Each chapter may choose an exemplary service project that it has successfully completed during the past year and write a detailed summary of the project to be included with the spring Chapter End-of-Semester/Quarter Report (Form 110).<br /> <br /> The [[Charles W. Chance Alumni Award]] is presented to the chapter that excels in alumni relations based upon such areas as sound communication, financial support, and alumni participation in chapter events.<br /> <br /> The [[Sanders P. McComsey Most Improved Old Chapter Award]] and the [[Clarence O. Williams Most Improved New Chapter Award]] are presented to the chapters that have demonstrated the most overall improvement from the preceding year. A new chapter is defined as a chapter that has been active up to and including four (4) National Fraternity fiscal years. An old chapter is defined as a chapter that has been active for five (5) or more National Fraternity fiscal years (i.e., A chapter inducted in Fall 2008 or Spring 2009 is a new chapter through the 2013-2014 fiscal year).<br /> <br /> The [[Steven A. DiGuiseppe Administrative Award]] is presented to the collegiate chapter(s) that maintains the highest efficiency in administrative detail. Criteria for evaluation includes the manner in which the chapter conducts its communication with the National Headquarters as well as with officials of the college or university where the chapter has been chartered, and whether or not the chapter exhibits consistency in carrying out its administrative affairs.<br /> <br /> The [[Jeffrey L. Johnson National Fellowship Award]] has been established so that chapters and individuals that have exhibited outstanding examples of fellowship towards and with other chapters may be recognized and honored. Chapters and individuals may only be nominated by the official vote and recognition of their fellow chapters and/or National Council. Though up to two awards may be given each year, an award does not have to be bestowed every year. By this means, the National Council and the nominating chapters are charged with honoring only the most deserving. Amended 7/26/06.<br /> <br /> The [[Dr. Eldo L. Hendricks Award for Excellence in Scholarship and Programming]] has been established to recognize chapters that have provided exceptional education, cultural and leadership programs benefiting their Members and the community in which they live. Up to three awards may be given each year, but an award does not have to be presented every year.<br /> <br /> The [[Claude A. Phillips Award]] is presented to a collegiate chapter for an outstanding fellowship event. Each chapter may choose an exemplary fellowship event that they have successfully completed during the past year and write a detailed summary of the project to be included with the spring Chapter End-of-Semester/Quarter Report (Form 110).<br /> <br /> The [[Most Outstanding Alumni Chapter]] is presented to Alumni Chapters to recognize overall achievements in their promotion of fellowship, leadership, and scholarship in their activities. Each Chapter may submit a nomination to highlight its involvement in maintaining scholarship, leadership and fellowship involvement<br /> <br /> == National Awards Guidelines ==<br /> # To be eligible to receive a National Award, Chapters must have all National Forms, Dues, Induction Fees, and outstanding debts reconciled before May 15 for semester schools and June 15 for quarter schools.<br /> # Chapters on probation or suspension for any portion of the academic year are ineligible to receive any National Awards for that academic year. However, the Chapter End-of-Semester/Quarter Report (Form 110) must be submitted regardless of whether or not the Chapter is eligible to receive a National Award.<br /> # A Form 110 delinquent thirty (30) days or more shall not be considered for any National Awards. However, it will be reviewed for the status of the chapter. (Refer to the Awards and Scholarship Manual.)<br /> <br /> == National Scholarships ==<br /> The Richard Cecil Todd and Clauda Pennock Todd Tripod Scholarship is the first and oldest National Scholarship awarded to undergraduate Members. This scholarship is awarded to undergraduate Members who have excelled in embodying the ideals of the Tripod.<br /> <br /> The Rolla F. Wood Graduate Scholarship is a National Scholarship awarded to Members who have excelled in undergraduate studies and are continuing their education in graduate school.<br /> <br /> == National Scholarship Guidelines ==<br /> # The applicant may apply multiple times, but may only receive the scholarship once.<br /> # All applicants must submit the required materials to the National Office by April 15. The recipients will be announced at the following National Convention Awards banquet.<br /> # The award recipient shall be a Member of Phi Sigma Pi National Honor Fraternity in good standing with the Chapter and National Office.<br /> <br /> == National Endowment Fund ==<br /> === Subrosa Endowment Fund ===<br /> The Subrosa Endowment Fund is to provide financial support to Brothers in need. This endowment fund shall be awarded on a per case basis and when financially possible to applicants granted funds by the National Council.<br /> <br /> === Lamp of Knowledge Fund ===<br /> The Lamp of Knowledge Fund was passed by the National Council in July 2007 and formally chartered into existence during Grand Chapter business in August 2007. The purpose of the fund is to increase Member participation in leadership training, national events, and philanthropic activity specifically including Teach For America. Disbursement of monies from the fund will be evaluated by the National Council each year by February 15th. The immediate intention of the National Council is to use these funds to improve training and attendance at National Convention, and to increase grants for Phi Sigma Pi alumni that join the Teach For America corps. Amended 6/12/2008<br /> <br /> == Handbook Policy ==<br /> All Initiates shall receive a copy of the Phi Sigma Pi National Handbook, The Scholar's Province, at the beginning of the Chapter’s Initiation Program. The number of handbooks used by Initiates during a specific semester/quarter will be replaced by the National Headquarters at the beginning of the following semester/quarter provided a Chapter representative contacts the National Office (717-299-4710 or pspsoffice@phisigmapi.org).<br /> <br /> == Mark Policy ==<br /> Any mark owned by Phi Sigma Pi may be used by any Member, Association or Chapter without expressed written permission of the Fraternity, provided that the National Council does not find that the use conflicts with the purposes or image of Phi Sigma Pi. This in no way relinquishes control of the mark, and the National Council at any time may decide to revoke permission to use the mark. In this event, the National Staff will notify the Member, Association or Chapter that the inappropriate use must cease.<br /> <br /> Any mark owned by Phi Sigma Pi may be used by any non-Member with the expressed written permission of the National Council. Permission must be applied to the National Council via the National Staff. This in no way relinquishes control of the mark, and the<br /> National Council at any time may decide to revoke permission to use the mark. In this event, the National Staff will notify the user that the inappropriate use must cease.<br /> <br /> It is an expectation of membership that a Member will not use the name Phi Sigma Pi, any mark of Phi Sigma Pi, or any reference clearly meant to refer to his/her membership in Phi Sigma Pi, in any media context, including any type of Internet posting, in a manner that is in conflict with the ideals of the Fraternity. <br /> <br /> Examples that are inconsistent with the ideals of Phi Sigma Pi include, but are not limited to:<br /> <br /> * Explicit illegal drug references <br /> * Explicit alcohol references, if underage<br /> * Prejudiced/discriminatory speech of any kind<br /> * Explicit reference to any other illegal behavior<br /> * Lewd photographs or language<br /> * Any language that libels another individual or group <br /> <br /> == Membership Pin Policy ==<br /> Each new Member shall receive an Official Phi Sigma Pi Membership Pin. National Council Election Rules All appropriate candidates shall be provided with a copy of the National Council Standards and shall adhere to all National Council Standards from the time of declaring candidacy until completion of elections.<br /> <br /> ==National Council Election Rules==<br /> All appropriate candidates shall be provided with a copy of the National Council Standards and shall adhere to all National Council Standards from the time of declaring candidacy until completion of consideration or term of office.<br /> <br /> == Personnel Process ==<br /> Comments/concerns regarding the operations of the National Staff should be forwarded to the Executive Director. Those relating to personnel shall be forwarded in writing. If the concern pertains to the Executive Director, documentation should be sent to the Personnel Chair of the National Council.<br /> <br /> All comments/concerns will be addressed in an efficient manner. However, those concerns relating to personnel are confidential under the statutes of the Commonwealth of Pennsylvania and therefore, the manner in which they are addressed may not be shared.<br /> <br /> If after contact with the Executive Director persistence of the concern exists, the Member, Association or Chapter may directly contact the Personnel Chair of the National Council.<br /> <br /> == Chapter Housing ==<br /> Any Chapter seeking to purchase, lease, or sub-lease property must first form a house corporation. Only house corporations may be the primary owner of property or leasing agent for housing properties associated with Phi Sigma Pi.<br /> <br /> Chapters exploring housing should contact the Director of Member Services for advice and guidance through the documentation process.<br /> <br /> Insurance coverage premiums will be assessed to the house corporation through the Phi Sigma Pi Insurance Coverage and the premium shall be paid to the National Office within that current coverage fiscal year.<br /> <br /> Specific additional housing rules and risk management policies may enable a reduction in the cost of insurance premiums. Interested chapters should seek recommendations from the Insurance Provider with the assistance of the National Office.<br /> <br /> If a house corporation wishes to seek outside insurance, all leased property must maintain at least the following insurance on that property:<br /> * General Liability<br /> * Directors and Officers Liability<br /> * Property Contents Coverage<br /> <br /> If a house corporation wishes to seek outside insurance, all owned real estate property must maintain at least the following insurance on that property: <br /> <br /> * General Liability<br /> * Directors and Officers Liability<br /> * Property<br /> <br /> Any Chapter that leases through a house corporation or any house corporation that owns property must submit the following documents to the National Office at the time the property is leased or purchased and each following academic term:<br /> <br /> * Lease agreement between the Landlord and house corporation<br /> * Proof of Landlord’s liability coverage on the property<br /> * Lease agreement(s) between the house corporation and Member(s) living on the property<br /> * Housing agreement between the house corporation and each Member of the Chapter<br /> * Proof/Certificate of Insurance and Summary of Coverage<br /> * Chapter Properties List<br /> * Proof/Certificate of Renters Insurance as held by each Member living on the property or a declarations page from the renter’s parent’s homeowner’s policy if covered under there<br /> * House and Event Risk Management Policy <br /> <br /> ==Communication Policy==<br /> The purpose of this Communication Policy is to outline the responsibilities and processes for creating and distributing external official communications of Phi Sigma Pi. This shall cover communication from any official representative of Phi Sigma Pi; National Council and its National Officers, member of National Staff and communications of the National Office. Communication of the National Council or individual National Officers to members of the National Staff shall adhere to policies outlined in the [[National Council Standards]].<br /> <br /> ===Responsibilities===<br /> The Executive Director shall be responsible for overseeing the distribution of all official communications. 'Official communications' shall include but is not limited to nationally distributed emails, publications, mailings, national website content and online social networking accounts. <br /> <br /> The National Council shall be responsible for providing messaging direction for official communication. The Executive Director shall be involved in any messaging discussions. <br /> <br /> National Council members may be invited to use any official accounts for communication purposes at the discretion of the Executive Director and National President. <br /> <br /> ===Emergency Communications===<br /> The following requirements shall be followed for communication relating to emergencies;<br /> <br /> *'''Fraternal National Events''' In the event of an emergency at a National Event any communication shall adhere to the policies outlined in the National Event Risk Management Policy. <br /> *'''Fraternal Crisis Management''' In the event of an emergency outside of a National Event any communication shall adhere to the policies outline in the Crisis Management Plan.<br /> *'''Non-Fraternal Emergencies or Requests for Involvement''' Due to the potential subjective nature of deciding which non-fraternal events or causes are suitable for the Fraternity's involvement it is recommended that Phi Sigma Pi use extreme discretion when deciding if and/or when official communication sources are used to promote aide or action. In most situations there will be local, national or international organizations who are better qualified to react to these types of situations. Phi Sigma Pi shall not try to duplicate the work of these of organizations.<br /> <br /> ===Account Ownerships===<br /> The Executive Director shall be responsible for overseeing the procurement of official accounts on online networks where possible and relevant. Good faith efforts should be made to have any existing accounts that appear to be official in name, fully transferred over to the national office for administering and communication. <br /> <br /> Phi Sigma Pi shall not sell or turn over access to contact information of any members to any non Phi Sigma Pi entities without approval of the National Council. This shall include email, direct mail and online networks. This shall not apply to the sharing of member contact information between the National Office and Chapters or Associations.<br /> <br /> ===Delinquency and Disciplinary Communications===<br /> Any communications regarding delinquencies or disciplinary action shall adhere to policies outlined in the Chapter Violations section of this document.<br /> <br /> == Glossary of Terminology ==<br /> '''Active Collegiate Member''' – All Collegiate Members shall be considered Active, and thus subject to the attendance requirements and financial obligations of the Collegiate Chapter. <br /> <br /> '''Active Alumni/Honorary Member''' - Alumni or Honorary Members who have paid dues to an Alumni Chapter or the National Alumni Association shall be considered Active.<br /> <br /> '''Adviser''' – An alumnus/a of the Fraternity and/or a faculty member from the sheltering institution who counsels the Chapter.<br /> <br /> '''Alumna''' – The singular term for a female Member of a Fraternity who has graduated or is no longer in college.<br /> <br /> '''Alumnae''' – The plural form for alumna (Pronounced alum-nee.) <br /> <br /> '''Alumni''' – The plural form for alumnus or a combined group of alumnus and alumna (Pronounced alum-neye.)<br /> <br /> '''Alumni Chapter''' - Comprised solely of Alumni and/or Honorary Members who are no longer students at the sheltering institution in which they were inducted. The chapter name is determined by the geographical region of the chapter. Chapters are required to submit yearly reports to the National Office and be represented at Grand Chapter sessions.<br /> <br /> '''Alumni Association''' – Comprised solely of Alumni and/or Honorary Members who are defined by their geographical region and serve as a support system for Chapters located in their region. Associations are not required to submit yearly reports and do not have representation at Grand Chapter sessions.<br /> <br /> '''Alumnus''' – The singular term for a male Member of a Fraternity who has graduated or is no longer in college.<br /> <br /> '''Bid''' – An invitation to join a collegiate Chapter’s Initiation Program.<br /> <br /> '''Brother''' – The title bestowed upon any individual, man or woman, inducted into the Fraternity. Chapters may use alternate titles such as “Member” or “Brothers and Sisters.” This term should always be capitalized.<br /> Business/Working Day – A period of time, from 8:00 AM to 4:30 PM (Eastern Time) on a weekday which the National Headquarters is open for business.<br /> <br /> '''Bylaws''' – The local governing document supplementing the National Constitution.<br /> Calendar Day – A 24-hour period, from midnight to midnight (Eastern time). When the term “day” is not further clarified, it implies calendar day.<br /> <br /> '''Censure''' - A judgment involving condemnation; the act of blaming or condemning sternly; an official reprimand. A written reprimand for violation of a specific rule, including the possibility of more severe disciplinary sanction in the event of a violation of Phi Sigma Pi’s National Constitution. Censure does not restrict a Chapter’s or Member’s privileges in any manner.<br /> <br /> '''Ceremonies''' – All official Phi Sigma Pi ceremonies should be capitalized when referred to by their official names. The official ceremonies are:<br /> *Pinning Ceremony<br /> *Big Brother Ceremony<br /> *The Ritual: Formal Induction Ceremony<br /> *Meeting Commencement Ceremony<br /> *Officer Installation Ceremony<br /> *Alumni Ritual <br /> *National Officer Oath of Office<br /> <br /> '''Chapter''' - Either an alumni or a collegiate chapter. The term “chapter” may be used by itself when the type of chapter has been clearly stated in a previous sentence or paragraph. “Chapter” should be capitalized when following a chapter name or when referring to a specific chapter (i.e. Zeta Zeta Chapter)<br /> <br /> '''Chapter Operating Policies''' - Chapter operation rules and procedures not listed in the chapter’s bylaws (i.e., dues and fines structure).<br /> <br /> '''Collegian''' – Term signifying a Member of a particular Chapter on a college campus (i.e. She is a collegian at Zeta Zeta Chapter.)<br /> <br /> '''Collegiate''' – Term describing a Member or Chapter (i.e. His collegiate chapter is Nu.)<br /> <br /> '''Collegiate Chapter''' - A Chapter comprised of undergraduate Members.<br /> <br /> '''Controlled Substances''' - Any drug so designated by law whose availability is restricted (i.e., so designated by Federal or State Controlled Substances Acts)..<br /> <br /> '''Expulsion''' - The permanent termination of all rights and privileges of Membership in Phi Sigma Pi.<br /> <br /> '''Fraternal Word''' – The Fraternal greeting, it is secretly known only to Members of Phi Sigma Pi and must never be shared with non-members.<br /> <br /> '''Fraternity''' – A society for men and women who are students at a college or university, with a name consisting of individually pronounced Greek letters.<br /> <br /> '''Grand Chapter''' – Refers to an assembly of delegates comprised of the National Officers, representatives of each Collegiate Chapter, representatives of each Alumni Chapter, and representatives of the National Alumni Association.<br /> <br /> '''Grand Chapter Conference''' – Refers to the annual meeting in which discussion and debate over Fraternity business, including amendments to our National Constitution and the election of the National Council Officers.<br /> <br /> '''Grand Chapter Delegate''' – The official representative from a chapter who votes in place of his/her respective chapter during the Grand Chapter meeting. The delegate’s role is to advocate on behalf of the chapter’s membership and in accordance with the chapter’s best interests. The selection of delegates requires that the chapter make well-known its stance on issues related to Constitutional Amendments and preferences for National Council Candidates. <br /> <br /> '''Grip''' – The Fraternal handshake, it secretly known only to Members of Phi Sigma Pi and must never be shared with non-members.<br /> <br /> '''Honorary Membership''' - Membership reserved for individuals who have demonstrated the highest qualities of scholarship, leadership, and fellowship through service to the fraternity or their community. Individuals who meet the qualifications or have potential to meet the qualifications of Active Membership are not eligible for Honorary Membership. Currently enrolled undergraduate students have the opportunity of attaining at least a 3.00 GPA and seeking membership at established chapters or taking the initiative to establish a new chapter at institutions not represented by Phi Sigma Pi. These individuals are not eligible for Honorary Membership. Honorary Members do not participate in an initiation program and are not considered Active Members of a chapter, and therefore pay no dues.<br /> <br /> '''Housing Corporation''' – Entity established by a Chapter and incorporated in the Chapter’s state which holds the Title or lease of a property.<br /> <br /> '''Incorporated''' – The legal status permitting an organization to operate as a nonprofit organization.<br /> <br /> '''Initiate''' - On a national level, this term shall be used by Members and Chapters to refer to individuals who are formally engaged in a Phi Sigma Pi Chapter Initiation Program.<br /> <br /> '''Letter Day''' – Officially declared as the fourteenth day of each month in which the wearing of clothing in purple, gold, and white (with or without the three Greek letters) is encouraged by the National Council. <br /> <br /> '''Member''' – Refers to all Members of the National Fraternity. The term “Member” should be capitalized when used to refer to a Member of Phi Sigma Pi or when referring to a specific group of Members.<br /> <br /> '''National Alumni Association (NAA)''' – Refers to the umbrella entity that includes Members of Alumni Chapters, Alumni Associations, and alumni-at-large. Members of the NAA gain membership through a donation to the Phi Sigma Pi Foundation1.<br /> <br /> '''National Constitution''' – The governing document of the Fraternity.<br /> <br /> '''National Convention''' – Refers to the annual Phi Sigma Pi National Event comprised of the Grand Chapter meeting and National Awards Banquet. This event brings Members together for a weekend of activity, fellowship, and personal growth.<br /> <br /> '''National Council''' – Elected to serve two year terms by the Grand Chapter, this volunteer Board of Directors oversees the National Fraternity’s business when Grand Chapter is not in session.<br /> <br /> '''National Fraternity''' - The entire organization (Grand Chapter, National Council, National Staff, Collegiate Chapters, Alumni Chapters, and Alumni Associations).<br /> <br /> '''National Headquarters''' - The physical location where the National Staff works.<br /> <br /> '''National Office''' - The National Staff and the National Council.<br /> <br /> '''National Staff''' - The paid, professional staff of the National Fraternity, hired to manage the Fraternity services and administrative aspects of Phi Sigma Pi.<br /> <br /> '''Nationally Inactive Members''' - Members not in residence who are exempt from paying National Dues.<br /> <br /> '''The Phi Sigma Pi Foundation''' – Refers to the non-profit philanthropic body of Phi Sigma Pi.<br /> <br /> '''Phi Sigma Pi National Honor Fraternity''' - The entire organization (Grand Chapter, National Council, National Staff, Collegiate Chapters, Alumni Chapters and Alumni Associations) and the official name of this organization.<br /> <br /> '''Probation''' - A period of trial and testing. This is also a period in which any deficit or violation is to be made good or corrected to avoid more severe action. A Chapter who places a Member on probation should restrict that Member’s privileges accordingly. Additional restrictions may occur depending on the circumstances warranting the probation. The length of probation will last until the Chapter/Member has proven that the situation calling for probation has been corrected to the satisfaction of the National Council or the Chapter, whoever initiated the period of probation.<br /> <br /> '''Removal of a National Officer''' - A National Officer charged with violating the National Constitution, malfeasance or misfeasance in office, or violating any other national policies shall be disciplined in accordance with the Sanction Proceedings established by the National Council. The National Officer may be removed from office if found guilty by a three-fourths (3/4) vote of the remaining National Council Officers or by a three-fourths (3/4) vote of the Grand Chapter.<br /> <br /> '''Revoking a Charter''' - The loss of all rights and privileges of a Chapter and the physical removal of the Chapter’s charter and official Fraternity material.<br /> <br /> '''The Ritual''' – The primary element distinguishing Phi Sigma Pi from all other organizations. It is the principal link that unites all Members of Phi Sigma Pi.<br /> The Ritual should be conducted only in the presence or view of Phi Sigma Pi Members in a room of proper atmosphere. It is the most prominent of several ceremonies known in secret only to Members of the Fraternity. <br /> <br /> '''Rush''' – The recruitment drive offering Members and prospective members the opportunity to get to know each other. The prelude to an Initiation Program. <br /> <br /> '''The Scholar’s Province''' - The official handbook of Phi Sigma Pi meant to be used by the Initiates as a resource, guide, and study book during the initiation program to teach the Initiates the National Fraternity’s history and ideals, membership obligations, services provided by the National Office, and common ties that unite all chapters of Phi Sigma Pi.<br /> <br /> '''The Shingle''' – Phi Sigma Pi’s official Membership Certificate. It is presented to newly inducted Members after being signed by the National President and National Secretary.<br /> <br /> '''Sub-Rosa''' - A term used to identify an event/meeting, or part thereof, which is closed to the public, in which it is mandated that the happenings of the event/meeting are known only to the Brothers present. Sub-rosa, meaning “under the rose,” designates that anything said or done is to be held sacred and to remain confidential.<br /> <br /> '''Suspension''' - A temporary period of time during which the Chapter/Member shall be barred from all the rights and privileges of Membership. During this period, the chapter on suspension may meet to remedy the situation, as long as this is not in conflict with university regulations; however, no service, fundraising, social, recruiting or other types of chapter-sponsored activities may be planned or completed. The Member on suspension may not participate in any chapter activities. The length of suspension will depend upon the circumstances of the situation. Although temporary, the length of suspension may be indefinite. Probation is not necessarily a prerequisite to suspension. The Chapter or Member will be notified of the suspension by the Senior Vice President.<br /> <br /> '''Teach For America''' – Phi Sigma Pi’s National Philanthropy.<br /> <br /> '''Transfer Members''' – An Active Member who transfers to a new chapter. Transfer Members shall be inducted through the use of The Ritual, which may be conducted at the Chapter’s discretion. <br /> <br /> {{Governing_Documents}}<br /> <br /> [[category:Governing Documents]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=National_Operating_Policies&diff=63190 National Operating Policies 2012-04-14T04:28:48Z <p>Phisig228: /* Introduction */ minor edit of language change</p> <hr /> <div>&lt;div class=&quot;notice metadata&quot; id=&quot;stub&quot; style=&quot;border: 1px solid #C0C090; background-color: #F8EABA; padding: 10px; margin-bottom: 3px; width: 85%; border-spacing: 3px; margin-left: auto; margin-right: auto;&quot;&gt;''Please note that the National Operating Policies was amended on November 19, 2011, and the changes are not yet reflected within these pages.''&lt;/div&gt;<br /> <br /> National Operating Policies&lt;br/&gt;<br /> formerly known as the Fraternal Governance Document&lt;br/&gt;<br /> last amended November 19, 2011<br /> <br /> == Introduction ==<br /> <br /> The National Operating Policies (NOP) of Phi Sigma Pi National Honor Fraternity govern all activities, operations, and management issues of the National Headquarters and its staff. No chapter or association shall establish policy, procedures or guidelines that are not consistent with the policies contained within this document, the National Constitution, or any other published National Policy. The National Council will serve as the only authority to interpret the National Operating Policies. Changes to the NOP must be approved by a majority vote of the National Council.<br /> <br /> The National Office welcomes your comments concerning all policies of Phi Sigma Pi. Please contact us at 2119 Ambassador Circle, Lancaster, PA 17603, or (717) 299-4710.<br /> <br /> == Chapter Violations ==<br /> If the appropriate materials required of a chapter are not postmarked or electronically marked on or before the designated due dates, the items will be considered late. When a chapter is late with dues, fees, or forms with the exception of forms 20/21 and 20A/21A (Brotherhood Risk Management Agreement) which receives immediate disciplinary action (see Member Violations), the National Headquarters shall send a notice of delinquency two weeks following the due date to the Chapter President and the officer(s) pertinent to the violation (i.e., for forms, the Secretary; for monies, the Treasurer). This letter will be accompanied by a fine of $20.00 per outstanding form and for any outstanding monies.<br /> <br /> A second letter of delinquency and warning of probation will be issued four weeks after the first late notice. This will carry a fine of $30.00 per outstanding form and $50.00 for any outstanding amount of monies.<br /> <br /> If the violation and subsequent fines are not resolved within six weeks after the original due date, the National Council shall review the situation for additional disciplinary action against the Chapter.<br /> <br /> In the event a Collegiate Member or Initiate submits a late or incomplete form 20/21 or form 20/21A the Chapter shall be placed on probation. Probation may be lifted by National Council upon full completion and submission of these delinquent forms.<br /> <br /> If the form 20/21 or form 20/21A violation is not resolved within two weeks after the original due date the Chapter shall be placed on suspension and its Initiate Program shall not continue until the Chapter's suspension has been lifted. If a Chapter’s Initiation Program can no longer meet the minimum requirements and is terminated due to this suspension, the Chapter shall refund any locally set fees to Initiates in their program at that time. That National Office may refund any collected nationally set Initiate fees to Initiates via the Chapter treasury. Refunds shall not be distributed to Initiates who fail to sign their Form 20/21A.<br /> <br /> The total monetary value of all fines due to the National Office shall not exceed $500 per academic year.<br /> <br /> Any Chapter that does not send an Official Delegate to Grand Chapter shall be fined $350 plus the cost of one full National Convention registration and placed on probation until the total fine is paid in full and the chapter has met the requirements set forth by the National Council. The National Convention registration is exclusive of yearly fine totals. <br /> <br /> All Chapter fines received by the National Office will be donated directly to the Phi Sigma Pi Leadership in Action Fund.<br /> <br /> Chapters are responsible for selecting a Regional Delegate who will be able to assist in the planning and execution of its respective Regional Conference, as well as ensuring that either the Regional Delegate or another Chapter representative in Regional Conference attendance. Any Chapter that does not send representation to ts respective Regional Conference, in violation of the National Constitution (Article XII, Section 4, A), shall be fined $100.00 and be placed on probation until the total fine is paid in full and the Chapter has met the requirements set forth by the National Council. <br /> <br /> All fines for Regional Conference non-attendance will be donated directly to Phi Sigma Pi’s Leadership in Action Fund unless otherwise stipulated by the National Council.<br /> <br /> ==Member Failure to Sign 20/21==<br /> In the event a Collegiate Member fails to sign his/her form 20/21 by the due date the Collegiate Member shall be placed on probation and shall be ineligible to be a 'Big Brother' for an Initiate for that quarter or semester.<br /> <br /> Furthermore, if a Collegiate Member fails to sign his/her form 20/21 within two weeks of the original due date that Member shall be placed on suspension. Any Member placed on suspension for failure to sign the form 20/21 shall also be removed from any elected position for a duration of two consecutive semesters or three quarters and shall be ineligible to be a 'Big Brother' for any Initiate for a duration of two consecutive semesters or three quarters. <br /> <br /> ==Initiate Failure to Sign 20A/21A==<br /> In the event an Initiate fails to sign the form 20A/21A he/she shall be removed from the Initiation Program.<br /> <br /> == Initiate Holdover Policy ==<br /> No Initiation period may begin without an established end date communicated to both the Colligate Members and the Initiates. The duration of an Initiation period shall be a minimum of 5 weeks (Article IX, Section 5, B, i) and not exceed 8 weeks. The Initiation period shall not span more than one academic semester or quarter.<br /> <br /> == Harassment ==<br /> Phi Sigma Pi National Honor Fraternity will not tolerate the harassment of any of its Members at Fraternity events. Harassment is any behavior that intimidates, threatens, or degrades an individual regardless of the recipients’ willingness to participate.<br /> <br /> === Reporting Harassment Complaints ===<br /> Every Member and Initiate of Phi Sigma Pi National Honor Fraternity shall be treated with dignity, trust, and respect. If this does not occur, the following is available for recompense.<br /> <br /> Any Member who feels treated with a lack of dignity, trust, and/or respect, should immediately report the matter to an appropriate Fraternity official. Phi Sigma Pi shall investigate all such reports and deal with them swiftly, fairly, and with sensitivity.<br /> <br /> Violations of this policy may result in disciplinary action, including but not limited to expulsion or dismissal. No matter who initially learns of the purported harassment, it is that individual’s responsibility to report the incident to the appropriate Chapter, Association and/or National authorities. However, if the allegations involve Members from another Chapter or is an Alumni Member, National Staff, or National Council Member, the National authorities should be notified first. <br /> <br /> Chapter authorities are the advisors and Chapter President or the highest-ranking officer not involved in the allegations. National authorities are the National Council’s Senior Vice President or the highest-ranking officer not involved in the allegations, Executive Director, Senior Director or Region Consultant.<br /> <br /> === Filing Harassment Complaints ===<br /> A harassment complaint should be a written and signed statement setting forth the details of the alleged conduct. Complainants will be assisted in the preparation of the statement by the Chapter or National authorities receiving it. The substance of the complaint shall be discussed in confidence, and the manner in which the complaint will be handled shall be explained. <br /> <br /> For complaints involving only Members or Initiates of a specific Chapter, the Chapter authorities should handle the matter first. In all other instances and if a party involved at the Chapter level requests, the National authorities shall have jurisdiction.<br /> <br /> ==Sanction== <br /> The National Council shall authorize an investigation (pursuant to the approved Investigation Procedures) of any Member and/or Chapter of Phi Sigma Pi National Honor Fraternity after being notified of any inappropriate behavior and/or acts. All issues between two or more chapters or questions of discipline that cannot be resolved on a chapter level shall be reviewed and decided by the National Council. Action may proceed regardless of possible or pending administrative, civil, or criminal proceedings arising out of the same or other events.<br /> <br /> ===Complaint and Investigation Proceedings===<br /> The National Council shall have five (5) days from the receipt of the appropriate materials to authorize, by a majority vote, a disciplinary investigation. If the National Council does not authorize a disciplinary investigation, the National Council will submit a statement of the process to the petitioning body within ten (10) days. <br /> <br /> Once an investigation has been authorized, each Member and/or Chapter under investigation shall be notified of the investigation procedures and the purpose behind the investigation. The National Staff shall have thirty (30) days to file a report with the National Council, or request an extension from the National Council.<br /> <br /> ===Sanction Proceedings===<br /> The National Council shall authorize an investigation (pursuant to the approved Investigation Procedures) of any Member and/or Chapter of Phi Sigma Pi National Honor Fraternity after being notified of any inappropriate behavior and/or acts. All issues between two or more Chapters or questions of discipline that cannot be resolved on a Chapter level shall be reviewed and decided by the National Council. Action may proceed regardless of possible or pending administrative, civil, or criminal proceedings arising out of the same or other events.<br /> <br /> ==Complaint and Investigation Proceedings==<br /> The National Council shall have five (5) days from the receipt of the appropriate materials to authorize, by a majority vote, a disciplinary investigation. If the National Council does not authorize a disciplinary investigation, the National Council will submit a statement of the process to the petitioning body within ten (10) days. <br /> <br /> Once an investigation has been authorized, each Member or Chapter under investigation shall be notified of the investigation procedures and the purpose behind the investigation. The National Staff shall have thirty (30) days to file a report with the National Council, or request an extension from the National Council. <br /> <br /> ==Sanction Proceedings==<br /> After the Official Investigation Report has been filed with the National Council, the alleged Member or Chapter shall have an opportunity to defend themselves against the charges via a written statement. In the event of a Chapter being investigated, the Chapter will appoint one of its Active Members to represent the Chapter. These proceedings will have a time limit set by the National President or next highest ranking National Officer not under charges.<br /> <br /> Disciplinary action that can be taken by the National Council is listed in Article XIX:Disciplinary Actions of the National Council of the National Constitution. Phi Sigma Pi reserves the right to notify the proper sheltering institution authorities of the National Council’s decision regarding the charge(s) against a Collegiate Member and/or Collegiate Chapter and of the sanctions deemed appropriate for that Member and/or Chapter.<br /> <br /> Within fourteen (14) days of the National Council’s rendered decision, the Senior Vice President shall send written notification to the party(s) charged. All notices shall be sent “certified mail” and “return receipt requested” as well as by e-mail, when possible. Notices for Members will be sent to their permanent address and to their current school address, if applicable. Notices for Chapters will be sent to the permanent addresses (and school addresses for Collegiate Chapters) of the Chapter President, Chapter Secretary, and Chapter Advisor(s). <br /> <br /> === Sanction Appeal ===<br /> If a Member or Chapter appeals a sanction, the terms of the rendered decision shall continue to be enforced. The Senior Vice President, or next highest ranking National Officer not under charges, shall serve as the representative of the National Office. The Member or Chapter may appeal a decision to each authorized entity (National Council, Sanction Appeal Board, and the Grand Chapter) only once.<br /> <br /> === Sanction Appeal Board ===<br /> The National Staff will provide to the Sanction Appeal Board within fourteen (14) days of the appeal being filed the history of the case and a summary of the National Council’s rendered decision.<br /> <br /> The Sanction Appeal Board will have thirty (30) days to review the case, talk to the appealing Member and/or National Council/Staff and make its final decision.<br /> <br /> The Sanction Appeal Board will give prompt written notification to the appealing Member or Chapter and the National Council via the National Office (Staff). This notification will list the reasons for the recommendation. If it is not unanimous, the dissenting Sanction Appeal Board representative may put his/her reasons for dissenting.<br /> <br /> For the duration of any given on-going appeal, the Sanction Appeal Board should provide weekly updates to the Executive Director to ensure a timely resolution to the appeal request.<br /> <br /> === Appeal Hearings ===<br /> All hearings shall be held in executive session, and therefore only open to the following: the representative(s) of a Chapter and/or Member charged, and Members of the National Office and Grand Chapter Delegates/Alternates. In the case of a Chapter, a maximum of two representatives may present the case, the Active Member appointed by the Chapter and one other Active Member from the Chapter. <br /> <br /> When a Chapter is appealing to the Grand Chapter and is constitutionally required to be in attendance (Article V, Section 2), no teleconference shall be permitted. Chapter’s not meeting the criteria will be given the option of a teleconference or to provide their representative(s) in person. <br /> <br /> In the case of an individual, only that individual may represent him/herself. If the appeal is presented to the Grand Chapter and the individual can not be present, a written statement of appeal may be read by his/her Chapter’s Grand Chapter Official Delegate.<br /> <br /> At the Grand Chapter appeal hearing, discussion will be formal and held in a format similar to “challenging the decision of the chair.” A Member of the National Council will state the case against the Chapter or Member. The appealing Chapter delegate or Member will speak second.<br /> <br /> Points of information, to the National Council or Appealing Chapter Delegate or Member, will be allowed. The appealing Chapter or Member will then leave the meeting while the Grand Chapter body deliberates. <br /> Deliberation will consist of a standard PRO/CON format until debate is ended. <br /> <br /> == Mileage Reimbursement ==<br /> The National Council and official representatives of Phi Sigma Pi, when on Fraternity business, may be reimbursed on the mileage reimbursement found in the rate schedule, which is reviewed at the beginning of each fiscal year as part of the budget process. Tolls will also be reimbursed if receipts are provided. Prior authorization of travel by the National Office is required before reimbursement will be considered.<br /> <br /> == Dues and Fees ==<br /> <br /> === National Dues ===<br /> Semester Schools: $57/semester (paid twice a year)<br /> Quarter Schools: $38/quarter (paid three times a year)<br /> <br /> === Induction Fees ===<br /> All New Members: $95 (paid only once)<br /> <br /> === Charter Fees ===<br /> All Members who join a Chapter during the charter semester/quarter: $88 charter fee (paid only once, non-refundable)<br /> <br /> == Alumni Membership ==<br /> Alumni membership is automatically bestowed on any Active or Inactive Collegiate Member in good standing that graduates from the sheltering institution in which they were initiated or who leaves the sheltering institution and would have to reapply to regain admission to the college in which they left (Article IV, Section 5). <br /> <br /> If the Active or Inactive Collegiate Member owes money, is late with forms or reports, or is the subject of any disciplinary action (i.e. not in good standing) they will not be considered an Alumni Member. Likewise, if they have left or graduated from the college or university they cannot be considered Active Members.<br /> <br /> == National Event Location ==<br /> The National Council will determine the location of National Events on the basis of accessibility, location, cost, and quality of accommodations. In selecting site locations, efforts will be made over time to vary the impact of travel expense on Members attending from the various regions of the United States<br /> <br /> == Grand Chapter Delegate ==<br /> The Grand Chapter official delegate should be selected and reported to the National Office no later than two weeks prior to the scheduled Grand Chapter meeting (held during National Convention). <br /> <br /> == National Awards ==<br /> The National Awards are as follows:<br /> <br /> The [[Joseph Torchia Outstanding Chapter Award]] is the first, oldest, and most prestigious of the National Awards. Chapters are evaluated for this award on the basis of overall chapter activities as they strive to achieve a balance of scholarship, leadership and fellowship.<br /> <br /> The C.H. McClure Single Service Award is presented to a collegiate chapter for an outstanding national philanthropy service project. Each chapter may choose an exemplary service project that it has successfully completed during the past year and write a detailed summary of the project to be included with the spring Chapter End-of-Semester/Quarter Report (Form 110).<br /> <br /> The [[Charles W. Chance Alumni Award]] is presented to the chapter that excels in alumni relations based upon such areas as sound communication, financial support, and alumni participation in chapter events.<br /> <br /> The [[Sanders P. McComsey Most Improved Old Chapter Award]] and the [[Clarence O. Williams Most Improved New Chapter Award]] are presented to the chapters that have demonstrated the most overall improvement from the preceding year. A new chapter is defined as a chapter that has been active up to and including four (4) National Fraternity fiscal years. An old chapter is defined as a chapter that has been active for five (5) or more National Fraternity fiscal years (i.e., A chapter inducted in Fall 2008 or Spring 2009 is a new chapter through the 2013-2014 fiscal year).<br /> <br /> The [[Steven A. DiGuiseppe Administrative Award]] is presented to the collegiate chapter(s) that maintains the highest efficiency in administrative detail. Criteria for evaluation includes the manner in which the chapter conducts its communication with the National Headquarters as well as with officials of the college or university where the chapter has been chartered, and whether or not the chapter exhibits consistency in carrying out its administrative affairs.<br /> <br /> The [[Jeffrey L. Johnson National Fellowship Award]] has been established so that chapters and individuals that have exhibited outstanding examples of fellowship towards and with other chapters may be recognized and honored. Chapters and individuals may only be nominated by the official vote and recognition of their fellow chapters and/or National Council. Though up to two awards may be given each year, an award does not have to be bestowed every year. By this means, the National Council and the nominating chapters are charged with honoring only the most deserving. Amended 7/26/06.<br /> <br /> The [[Dr. Eldo L. Hendricks Award for Excellence in Scholarship and Programming]] has been established to recognize chapters that have provided exceptional education, cultural and leadership programs benefiting their Members and the community in which they live. Up to three awards may be given each year, but an award does not have to be presented every year.<br /> <br /> The [[Claude A. Phillips Award]] is presented to a collegiate chapter for an outstanding fellowship event. Each chapter may choose an exemplary fellowship event that they have successfully completed during the past year and write a detailed summary of the project to be included with the spring Chapter End-of-Semester/Quarter Report (Form 110).<br /> <br /> The [[Most Outstanding Alumni Chapter]] is presented to Alumni Chapters to recognize overall achievements in their promotion of fellowship, leadership, and scholarship in their activities. Each Chapter may submit a nomination to highlight its involvement in maintaining scholarship, leadership and fellowship involvement<br /> <br /> == National Awards Guidelines ==<br /> # To be eligible to receive a National Award, Chapters must have all National Forms, Dues, Induction Fees, and outstanding debts reconciled before May 15 for semester schools and June 15 for quarter schools.<br /> # Chapters on probation or suspension for any portion of the academic year are ineligible to receive any National Awards for that academic year. However, the Chapter End-of-Semester/Quarter Report (Form 110) must be submitted regardless of whether or not the Chapter is eligible to receive a National Award.<br /> # A Form 110 delinquent thirty (30) days or more shall not be considered for any National Awards. However, it will be reviewed for the status of the chapter. (Refer to the Awards and Scholarship Manual.)<br /> <br /> == National Scholarships ==<br /> The Richard Cecil Todd and Clauda Pennock Todd Tripod Scholarship is the first and oldest National Scholarship awarded to undergraduate Members. This scholarship is awarded to undergraduate Members who have excelled in embodying the ideals of the Tripod.<br /> <br /> The Rolla F. Wood Graduate Scholarship is a National Scholarship awarded to Members who have excelled in undergraduate studies and are continuing their education in graduate school.<br /> <br /> == National Scholarship Guidelines ==<br /> # The applicant may apply multiple times, but may only receive the scholarship once.<br /> # All applicants must submit the required materials to the National Office by April 15. The recipients will be announced at the following National Convention Awards banquet.<br /> # The award recipient shall be a Member of Phi Sigma Pi National Honor Fraternity in good standing with the Chapter and National Office.<br /> <br /> == National Endowment Fund ==<br /> === Subrosa Endowment Fund ===<br /> The Subrosa Endowment Fund is to provide financial support to Brothers in need. This endowment fund shall be awarded on a per case basis and when financially possible to applicants granted funds by the National Council.<br /> <br /> === Lamp of Knowledge Fund ===<br /> The Lamp of Knowledge Fund was passed by the National Council in July 2007 and formally chartered into existence during Grand Chapter business in August 2007. The purpose of the fund is to increase Member participation in leadership training, national events, and philanthropic activity specifically including Teach For America. Disbursement of monies from the fund will be evaluated by the National Council each year by February 15th. The immediate intention of the National Council is to use these funds to improve training and attendance at National Convention, and to increase grants for Phi Sigma Pi alumni that join the Teach For America corps. Amended 6/12/2008<br /> <br /> == Handbook Policy ==<br /> All Initiates shall receive a copy of the Phi Sigma Pi National Handbook, The Scholar's Province, at the beginning of the Chapter’s Initiation Program. The number of handbooks used by Initiates during a specific semester/quarter will be replaced by the National Headquarters at the beginning of the following semester/quarter provided a Chapter representative contacts the National Office (717-299-4710 or pspsoffice@phisigmapi.org).<br /> <br /> == Mark Policy ==<br /> Any mark owned by Phi Sigma Pi may be used by any Member, Association or Chapter without expressed written permission of the Fraternity, provided that the National Council does not find that the use conflicts with the purposes or image of Phi Sigma Pi. This in no way relinquishes control of the mark, and the National Council at any time may decide to revoke permission to use the mark. In this event, the National Staff will notify the Member, Association or Chapter that the inappropriate use must cease.<br /> <br /> Any mark owned by Phi Sigma Pi may be used by any non-Member with the expressed written permission of the National Council. Permission must be applied to the National Council via the National Staff. This in no way relinquishes control of the mark, and the<br /> National Council at any time may decide to revoke permission to use the mark. In this event, the National Staff will notify the user that the inappropriate use must cease.<br /> <br /> It is an expectation of membership that a Member will not use the name Phi Sigma Pi, any mark of Phi Sigma Pi, or any reference clearly meant to refer to his/her membership in Phi Sigma Pi, in any media context, including any type of Internet posting, in a manner that is in conflict with the ideals of the Fraternity. <br /> <br /> Examples that are inconsistent with the ideals of Phi Sigma Pi include, but are not limited to:<br /> <br /> * Explicit illegal drug references <br /> * Explicit alcohol references, if underage<br /> * Prejudiced/discriminatory speech of any kind<br /> * Explicit reference to any other illegal behavior<br /> * Lewd photographs or language<br /> * Any language that libels another individual or group <br /> <br /> == Membership Pin Policy ==<br /> Each new Member shall receive an Official Phi Sigma Pi Membership Pin. National Council Election Rules All appropriate candidates shall be provided with a copy of the National Council Standards and shall adhere to all National Council Standards from the time of declaring candidacy until completion of elections.<br /> <br /> ==National Council Election Rules==<br /> All appropriate candidates shall be provided with a copy of the National Council Standards and shall adhere to all National Council Standards from the time of declaring candidacy until completion of consideration or term of office.<br /> <br /> == Personnel Process ==<br /> Comments/concerns regarding the operations of the National Staff should be forwarded to the Executive Director. Those relating to personnel shall be forwarded in writing. If the concern pertains to the Executive Director, documentation should be sent to the Personnel Chair of the National Council.<br /> <br /> All comments/concerns will be addressed in an efficient manner. However, those concerns relating to personnel are confidential under the statutes of the Commonwealth of Pennsylvania and therefore, the manner in which they are addressed may not be shared.<br /> <br /> If after contact with the Executive Director persistence of the concern exists, the Member, Association or Chapter may directly contact the Personnel Chair of the National Council.<br /> <br /> == Chapter Housing ==<br /> Any Chapter seeking to purchase, lease, or sub-lease property must first form a house corporation. Only house corporations may be the primary owner of property or leasing agent for housing properties associated with Phi Sigma Pi.<br /> <br /> Chapters exploring housing should contact the Director of Member Services for advice and guidance through the documentation process.<br /> <br /> Insurance coverage premiums will be assessed to the house corporation through the Phi Sigma Pi Insurance Coverage and the premium shall be paid to the National Office within that current coverage fiscal year.<br /> <br /> Specific additional housing rules and risk management policies may enable a reduction in the cost of insurance premiums. Interested chapters should seek recommendations from the Insurance Provider with the assistance of the National Office.<br /> <br /> If a house corporation wishes to seek outside insurance, all leased property must maintain at least the following insurance on that property:<br /> * General Liability<br /> * Directors and Officers Liability<br /> * Property Contents Coverage<br /> <br /> If a house corporation wishes to seek outside insurance, all owned real estate property must maintain at least the following insurance on that property: <br /> <br /> * General Liability<br /> * Directors and Officers Liability<br /> * Property<br /> <br /> Any Chapter that leases through a house corporation or any house corporation that owns property must submit the following documents to the National Office at the time the property is leased or purchased and each following academic term:<br /> <br /> * Lease agreement between the Landlord and house corporation<br /> * Proof of Landlord’s liability coverage on the property<br /> * Lease agreement(s) between the house corporation and Member(s) living on the property<br /> * Housing agreement between the house corporation and each Member of the Chapter<br /> * Proof/Certificate of Insurance and Summary of Coverage<br /> * Chapter Properties List<br /> * Proof/Certificate of Renters Insurance as held by each Member living on the property or a declarations page from the renter’s parent’s homeowner’s policy if covered under there<br /> * House and Event Risk Management Policy <br /> <br /> ==Communication Policy==<br /> The purpose of this Communication Policy is to outline the responsibilities and processes for creating and distributing external official communications of Phi Sigma Pi. This shall cover communication from any official representative of Phi Sigma Pi; National Council and its National Officers, member of National Staff and communications of the National Office. Communication of the National Council or individual National Officers to members of the National Staff shall adhere to policies outlined in the [[National Council Standards]].<br /> <br /> ===Responsibilities===<br /> The Executive Director shall be responsible for overseeing the distribution of all official communications. 'Official communications' shall include but is not limited to nationally distributed emails, publications, mailings, national website content and online social networking accounts. <br /> <br /> The National Council shall be responsible for providing messaging direction for official communication. The Executive Director shall be involved in any messaging discussions. <br /> <br /> National Council members may be invited to use any official accounts for communication purposes at the discretion of the Executive Director and National President. <br /> <br /> ===Emergency Communications===<br /> The following requirements shall be followed for communication relating to emergencies;<br /> <br /> *'''Fraternal National Events''' In the event of an emergency at a National Event any communication shall adhere to the policies outlined in the National Event Risk Management Policy. <br /> *'''Fraternal Crisis Management''' In the event of an emergency outside of a National Event any communication shall adhere to the policies outline in the Crisis Management Plan.<br /> *'''Non-Fraternal Emergencies or Requests for Involvement''' Due to the potential subjective nature of deciding which non-fraternal events or causes are suitable for the Fraternity's involvement it is recommended that Phi Sigma Pi use extreme discretion when deciding if and/or when official communication sources are used to promote aide or action. In most situations there will be local, national or international organizations who are better qualified to react to these types of situations. Phi Sigma Pi shall not try to duplicate the work of these of organizations.<br /> <br /> ===Account Ownerships===<br /> The Executive Director shall be responsible for overseeing the procurement of official accounts on online networks where possible and relevant. Good faith efforts should be made to have any existing accounts that appear to be official in name, fully transferred over to the national office for administering and communication. <br /> <br /> Phi Sigma Pi shall not sell or turn over access to contact information of any members to any non Phi Sigma Pi entities without approval of the National Council. This shall include email, direct mail and online networks. This shall not apply to the sharing of member contact information between the National Office and Chapters or Associations.<br /> <br /> ===Delinquency and Disciplinary Communications===<br /> Any communications regarding delinquencies or disciplinary action shall adhere to policies outlined in the Chapter Violations section of this document.<br /> <br /> == Glossary of Terminology ==<br /> '''Active Collegiate Member''' – All Collegiate Members shall be considered Active, and thus subject to the attendance requirements and financial obligations of the Collegiate Chapter. <br /> <br /> '''Active Alumni/Honorary Member''' - Alumni or Honorary Members who have paid dues to an Alumni Chapter or the National Alumni Association shall be considered Active.<br /> <br /> '''Adviser''' – An alumnus/a of the Fraternity and/or a faculty member from the sheltering institution who counsels the Chapter.<br /> <br /> '''Alumna''' – The singular term for a female Member of a Fraternity who has graduated or is no longer in college.<br /> <br /> '''Alumnae''' – The plural form for alumna (Pronounced alum-nee.) <br /> <br /> '''Alumni''' – The plural form for alumnus or a combined group of alumnus and alumna (Pronounced alum-neye.)<br /> <br /> '''Alumni Chapter''' - Comprised solely of Alumni and/or Honorary Members who are no longer students at the sheltering institution in which they were inducted. The chapter name is determined by the geographical region of the chapter. Chapters are required to submit yearly reports to the National Office and be represented at Grand Chapter sessions.<br /> <br /> '''Alumni Association''' – Comprised solely of Alumni and/or Honorary Members who are defined by their geographical region and serve as a support system for Chapters located in their region. Associations are not required to submit yearly reports and do not have representation at Grand Chapter sessions.<br /> <br /> '''Alumnus''' – The singular term for a male Member of a Fraternity who has graduated or is no longer in college.<br /> <br /> '''Bid''' – An invitation to join a collegiate Chapter’s Initiation Program.<br /> <br /> '''Brother''' – The title bestowed upon any individual, man or woman, inducted into the Fraternity. Chapters may use alternate titles such as “Member” or “Brothers and Sisters.” This term should always be capitalized.<br /> Business/Working Day – A period of time, from 8:00 AM to 4:30 PM (Eastern Time) on a weekday which the National Headquarters is open for business.<br /> <br /> '''Bylaws''' – The local governing document supplementing the National Constitution.<br /> Calendar Day – A 24-hour period, from midnight to midnight (Eastern time). When the term “day” is not further clarified, it implies calendar day.<br /> <br /> '''Censure''' - A judgment involving condemnation; the act of blaming or condemning sternly; an official reprimand. A written reprimand for violation of a specific rule, including the possibility of more severe disciplinary sanction in the event of a violation of Phi Sigma Pi’s National Constitution. Censure does not restrict a Chapter’s or Member’s privileges in any manner.<br /> <br /> '''Ceremonies''' – All official Phi Sigma Pi ceremonies should be capitalized when referred to by their official names. The official ceremonies are:<br /> *Pinning Ceremony<br /> *Big Brother Ceremony<br /> *The Ritual: Formal Induction Ceremony<br /> *Meeting Commencement Ceremony<br /> *Officer Installation Ceremony<br /> *Alumni Ritual <br /> *National Officer Oath of Office<br /> <br /> '''Chapter''' - Either an alumni or a collegiate chapter. The term “chapter” may be used by itself when the type of chapter has been clearly stated in a previous sentence or paragraph. “Chapter” should be capitalized when following a chapter name or when referring to a specific chapter (i.e. Zeta Zeta Chapter)<br /> <br /> '''Chapter Operating Policies''' - Chapter operation rules and procedures not listed in the chapter’s bylaws (i.e., dues and fines structure).<br /> <br /> '''Collegian''' – Term signifying a Member of a particular Chapter on a college campus (i.e. She is a collegian at Zeta Zeta Chapter.)<br /> <br /> '''Collegiate''' – Term describing a Member or Chapter (i.e. His collegiate chapter is Nu.)<br /> <br /> '''Collegiate Chapter''' - A Chapter comprised of undergraduate Members.<br /> <br /> '''Controlled Substances''' - Any drug so designated by law whose availability is restricted (i.e., so designated by Federal or State Controlled Substances Acts)..<br /> <br /> '''Expulsion''' - The permanent termination of all rights and privileges of Membership in Phi Sigma Pi.<br /> <br /> '''Fraternal Word''' – The Fraternal greeting, it is secretly known only to Members of Phi Sigma Pi and must never be shared with non-members.<br /> <br /> '''Fraternity''' – A society for men and women who are students at a college or university, with a name consisting of individually pronounced Greek letters.<br /> <br /> '''Grand Chapter''' – Refers to an assembly of delegates comprised of the National Officers, representatives of each Collegiate Chapter, representatives of each Alumni Chapter, and representatives of the National Alumni Association.<br /> <br /> '''Grand Chapter Conference''' – Refers to the annual meeting in which discussion and debate over Fraternity business, including amendments to our National Constitution and the election of the National Council Officers.<br /> <br /> '''Grand Chapter Delegate''' – The official representative from a chapter who votes in place of his/her respective chapter during the Grand Chapter meeting. The delegate’s role is to advocate on behalf of the chapter’s membership and in accordance with the chapter’s best interests. The selection of delegates requires that the chapter make well-known its stance on issues related to Constitutional Amendments and preferences for National Council Candidates. <br /> <br /> '''Grip''' – The Fraternal handshake, it secretly known only to Members of Phi Sigma Pi and must never be shared with non-members.<br /> <br /> '''Honorary Membership''' - Membership reserved for individuals who have demonstrated the highest qualities of scholarship, leadership, and fellowship through service to the fraternity or their community. Individuals who meet the qualifications or have potential to meet the qualifications of Active Membership are not eligible for Honorary Membership. Currently enrolled undergraduate students have the opportunity of attaining at least a 3.00 GPA and seeking membership at established chapters or taking the initiative to establish a new chapter at institutions not represented by Phi Sigma Pi. These individuals are not eligible for Honorary Membership. Honorary Members do not participate in an initiation program and are not considered Active Members of a chapter, and therefore pay no dues.<br /> <br /> '''Housing Corporation''' – Entity established by a Chapter and incorporated in the Chapter’s state which holds the Title or lease of a property.<br /> <br /> '''Incorporated''' – The legal status permitting an organization to operate as a nonprofit organization.<br /> <br /> '''Initiate''' - On a national level, this term shall be used by Members and Chapters to refer to individuals who are formally engaged in a Phi Sigma Pi Chapter Initiation Program.<br /> <br /> '''Letter Day''' – Officially declared as the fourteenth day of each month in which the wearing of clothing in purple, gold, and white (with or without the three Greek letters) is encouraged by the National Council. <br /> <br /> '''Member''' – Refers to all Members of the National Fraternity. The term “Member” should be capitalized when used to refer to a Member of Phi Sigma Pi or when referring to a specific group of Members.<br /> <br /> '''National Alumni Association (NAA)''' – Refers to the umbrella entity that includes Members of Alumni Chapters, Alumni Associations, and alumni-at-large. Members of the NAA gain membership through a donation to the Phi Sigma Pi Foundation1.<br /> <br /> '''National Constitution''' – The governing document of the Fraternity.<br /> <br /> '''National Convention''' – Refers to the annual Phi Sigma Pi National Event comprised of the Grand Chapter meeting and National Awards Banquet. This event brings Members together for a weekend of activity, fellowship, and personal growth.<br /> <br /> '''National Council''' – Elected to serve two year terms by the Grand Chapter, this volunteer Board of Directors oversees the National Fraternity’s business when Grand Chapter is not in session.<br /> <br /> '''National Fraternity''' - The entire organization (Grand Chapter, National Council, National Staff, Collegiate Chapters, Alumni Chapters, and Alumni Associations).<br /> <br /> '''National Headquarters''' - The physical location where the National Staff works.<br /> <br /> '''National Office''' - The National Staff and the National Council.<br /> <br /> '''National Staff''' - The paid, professional staff of the National Fraternity, hired to manage the Fraternity services and administrative aspects of Phi Sigma Pi.<br /> <br /> '''Nationally Inactive Members''' - Members not in residence who are exempt from paying National Dues.<br /> <br /> '''The Phi Sigma Pi Foundation''' – Refers to the non-profit philanthropic body of Phi Sigma Pi.<br /> <br /> '''Phi Sigma Pi National Honor Fraternity''' - The entire organization (Grand Chapter, National Council, National Staff, Collegiate Chapters, Alumni Chapters and Alumni Associations) and the official name of this organization.<br /> <br /> '''Probation''' - A period of trial and testing. This is also a period in which any deficit or violation is to be made good or corrected to avoid more severe action. A Chapter who places a Member on probation should restrict that Member’s privileges accordingly. Additional restrictions may occur depending on the circumstances warranting the probation. The length of probation will last until the Chapter/Member has proven that the situation calling for probation has been corrected to the satisfaction of the National Council or the Chapter, whoever initiated the period of probation.<br /> <br /> '''Removal of a National Officer''' - A National Officer charged with violating the National Constitution, malfeasance or misfeasance in office, or violating any other national policies shall be disciplined in accordance with the Sanction Proceedings established by the National Council. The National Officer may be removed from office if found guilty by a three-fourths (3/4) vote of the remaining National Council Officers or by a three-fourths (3/4) vote of the Grand Chapter.<br /> <br /> '''Revoking a Charter''' - The loss of all rights and privileges of a Chapter and the physical removal of the Chapter’s charter and official Fraternity material.<br /> <br /> '''The Ritual''' – The primary element distinguishing Phi Sigma Pi from all other organizations. It is the principal link that unites all Members of Phi Sigma Pi.<br /> The Ritual should be conducted only in the presence or view of Phi Sigma Pi Members in a room of proper atmosphere. It is the most prominent of several ceremonies known in secret only to Members of the Fraternity. <br /> <br /> '''Rush''' – The recruitment drive offering Members and prospective members the opportunity to get to know each other. The prelude to an Initiation Program. <br /> <br /> '''The Scholar’s Province''' - The official handbook of Phi Sigma Pi meant to be used by the Initiates as a resource, guide, and study book during the initiation program to teach the Initiates the National Fraternity’s history and ideals, membership obligations, services provided by the National Office, and common ties that unite all chapters of Phi Sigma Pi.<br /> <br /> '''The Shingle''' – Phi Sigma Pi’s official Membership Certificate. It is presented to newly inducted Members after being signed by the National President and National Secretary.<br /> <br /> '''Sub-Rosa''' - A term used to identify an event/meeting, or part thereof, which is closed to the public, in which it is mandated that the happenings of the event/meeting are known only to the Brothers present. Sub-rosa, meaning “under the rose,” designates that anything said or done is to be held sacred and to remain confidential.<br /> <br /> '''Suspension''' - A temporary period of time during which the Chapter/Member shall be barred from all the rights and privileges of Membership. During this period, the chapter on suspension may meet to remedy the situation, as long as this is not in conflict with university regulations; however, no service, fundraising, social, recruiting or other types of chapter-sponsored activities may be planned or completed. The Member on suspension may not participate in any chapter activities. The length of suspension will depend upon the circumstances of the situation. Although temporary, the length of suspension may be indefinite. Probation is not necessarily a prerequisite to suspension. The Chapter or Member will be notified of the suspension by the Senior Vice President.<br /> <br /> '''Teach For America''' – Phi Sigma Pi’s National Philanthropy.<br /> <br /> '''Transfer Members''' – An Active Member who transfers to a new chapter. Transfer Members shall be inducted through the use of The Ritual, which may be conducted at the Chapter’s discretion. <br /> <br /> {{Governing_Documents}}<br /> <br /> [[category:Governing Documents]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Christopher_McCoy&diff=63017 Christopher McCoy 2012-04-08T07:06:04Z <p>Phisig228: </p> <hr /> <div>{{Infobox Brother<br /> | image = Meandkim.jpg<br /> | caption = Chris and his wife, Kimberly <br /> | name = Christopher McCoy <br /> | chapter = Gamma Beta<br /> | school = Morehead State University<br /> | inducted = Spring 2004<br /> | rollnumber = &amp;#915;&amp;#914; 228<br /> | alumnichapter = <br /> | honorarychapter = <br /> | birth_date = November 16, 1983<br /> | major = <br /> | spouse = Kimberly McCoy<br /> | nicknames = <br /> | awards = Most Active Alumni, Brother of the Year, Most Dedicated Brother, Chapter Service Key<br /> }}<br /> <br /> '''Christopher McCoy''' (born 16 November [[1983]]) is an Alumnus Member of [[Gamma Beta Chapter]] (&amp;#915;&amp;#914; 228) at [http://www.moreheadstate.edu Morehead State University]. He is the current [[National Secretary]].<br /> <br /> == Early Fraternity Life and Career ==<br /> Chris enrolled at Morehead State University during Fall semester in 2002 after graduating from Jackson High School in Jackson, Ohio. During his first semester of college, Chris joined Pi Kappa Phi fraternity as a way to meet new people on campus. After spending time in Greek Life, Chris wanted to meet a new group of people and decided to attend a Phi Sigma Pi recruitment event. McCoy joined Phi Sigma Pi during the Spring 2004 semester. He was one of four members of the Tau class and served as the class vice president.<br /> <br /> == Collegiate Years at Gamma Beta Chapter ==<br /> Chris served [[Gamma Beta]] as the risk management chair, fundraising chair, Initiate Advisor, and President. Chris was a member of the peanut gallery during [[2005 Grand Chapter Conference|Grand Chapter 2005]] and was the chapter's delegate during [[2006 Grand Chapter Conference|Grand Chapter 2006]]. Chris took part in the drafting of several documents that the chapter still uses today. He drafted the chapter's risk management policy, initiate policy, recruitment policy, and co-author the chapter alumni advisory board plan with Brother [[Jesse Howard]]. He also wrote the ceremony for [[Gamma Beta|Gamma Beta's]] Key Exchange for Big and Lil brothers. Chris lead the chapter through a period of recruitment growth during his term as recruitment/initiate advisor. During his term, 25 members were inducted into [[Gamma Beta Chapter]] which more than doubled the chapter size. Chris also was the contact for the chapter starting their Bingo fundraiser. Chris was awarded Brother of the Year in 2006, best Big/Lil with Lil [[Kelly Gripshover]] in 2006, and Most Dedicated Brother at Mid-South Regionals in 2006.<br /> <br /> == Alumni Years to Present ==<br /> After graduation, Chris has stayed active within Phi Sigma Pi. He joined the [[National Development Committee]] and has served as [[Gamma Beta|Gamma Beta's]] and Epsilon Phi's Chapter Alumni Advisor and is the current chapter advisor for [[Epsilon Rho]] chapter at Northern Kentucky University. Recently, Chris served as one of the keynote speakers for the 2010 Mid South Regional Conference along with Ted Daniels.<br /> <br /> Chris currently lives in Elsmere, Kentucky and works at the University of Cincinnati . He was married to his college sweetheart on June 7,2008.<br /> <br /> == National Involvement ==<br /> * [[2005 Grand Chapter Conference|Grand Chapter]], 2005<br /> * [[Mid South Regional Conference]], 2006<br /> * [[National Chapter Development Committee]], 2006<br /> * [[2006 National Convention]], 2006<br /> * [[Mid South Regional Conference]], 2007<br /> * [[2006 Grand Chapter]] Delegate, 2006<br /> * [[National Development Committee]], 2007-2009<br /> * Nominee for [[Vice President of Chapter Development]],2008<br /> * [[Mid South Regional Conference]], 2010<br /> * [[2010 National Convention]], 2010<br /> * [[National Secretary]], 2010-Present<br /> <br /> == Bigs and Littles ==<br /> Chris' Big Brother is [[Amanda Earnest]], who is now working doing graphic design at Auburn University.<br /> <br /> Chris has 3 Little Brothers:<br /> * Little 1, [[Ginny Beiting]],Alumna<br /> * Little 2, [[Sarah Sharp]], Alumna<br /> * Little 3, [[Kelly Gripshover]], Alumna<br /> <br /> Chris' family was once the smallest family in Gamma Beta with only two members and within two semesters it grew to the largest. His family colors are red, green, and blue, which were the favorite colors of the three little brothers. The family mascot is the Beaver.<br /> <br /> [[Image:meandlils.jpg|thumb|450px|center|Chris and his Lil Brothers]]<br /> <br /> == Other Interesting Facts ==<br /> *Chris's nickname at Gamma Beta is &quot;The Godfather&quot; due to his ability to pick up numerous lils and also for eliminating people while playing &quot;Mafia!&quot;<br /> <br /> *Chris also serves as a Risk Management facilitator, presenting workshop on chapter risk management issues<br /> <br /> *Both Chris and his Great Great Great Grandlil Kimmi Gibson are Youth Pastors.<br /> <br /> &lt;!-- Please do not remove the &quot;Members&quot; category tag below. If you wish to add category tags for &quot;Alumni Members&quot; or &quot;Collegiate Members&quot; please do so as appropriate, or ask for help on your talk page. --&gt;<br /> <br /> {{Infobox CouncilSuccession | preceded = [[Matt Fong]], [[Delta Omega]] | succeeded = ''Incumbent'' | councilname = [[National Secretary]] | term = 2010-present }} <br /> <br /> [[Category:Members]]<br /> [[Category:Alumni Members]]<br /> [[Category:Gamma Beta Members]]<br /> [[Category:Gamma Beta Alumni Members]]<br /> [[Category:Gamma Beta Chapter]]<br /> [[Category:2008 National Council Nominees]]<br /> [[Category:National Council]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Proposal_Number:_NS-02&diff=62382 Proposal Number: NS-02 2012-02-26T00:54:48Z <p>Phisig228: </p> <hr /> <div>Council Member Name: Christopher McCoy<br /> Council Position—Proposal Number: NS-02<br /> Meeting Date for Proposal: March 3,2012<br /> Objective this proposal falls under: 11.0 RD<br /> What costs are associated with this proposal? (if none state &quot;none&quot;): None<br /> Additional Pertinent Information: (if none state &quot;none&quot;):<br /> Rationale:<br /> The overall proposed changes are made with the goals of expanding the awards process to allow awarding more chapters and increasing the award candidate pool for awards selection.<br /> <br /> What is the motion to be made on this?<br /> I move to accept the following changes to the NOP:<br /> <br /> National Awards <br /> National Awards will be presented during the annual National Conventionl. The National Awards shall be divided into three tiers of recognition: The Purple and Gold Awards, Excellence and Founders' Awards, and Torchia Award(s). The National Awards and guidelines are as follows:<br /> <br /> Purple and Gold Awards<br /> Recipient nominations of Purple and Gold Awards will be selected by members of the National Staff. Purple and Gold Awards will be based on metrics set within the Ideal Phi Sigma Pi Chapter guidelines. Purple and Gold Awards may be awarded to multiple chapters/members that meet the award qualifications unless otherwise noted within the award description. <br /> <br /> The Purple and Gold Awards will be:<br /> <br /> The Brother John Finnegan Award for Most Conventions Attended is given to the Brother(s) at Convention who has attended the most National Conventions. At the 2008 National Convention the award was named after John Finnegan who was retired as a recipient. The 2008 Convention was his 20th. He had won every year since the inception of this award. Brothers will be “retired” to receive this award after attending 20 National Conventions.<br /> <br /> The Outstanding Regional Conference Award is given out to recognize the top regional conference. The host chapter of the conference will accept the award on behalf of the region. This award was renamed from the former Outstanding Regional Event Award in 2011.<br /> <br /> The Outstanding Chapter Advising Award recognizes the best nominated Chapter Alumni Advisor, Faculty/Staff Advisor, or Alumni Advisory Board Member. <br /> <br /> The Outstanding Achievement in Fundraising Award recognizes chapters meeting the following fundraising goals:<br /> <br /> • 90% Chapter attendance/ participation <br /> • Demonstrates inter-committee collaboration <br /> • Incorporates risk management <br /> • Donates at least 5% of money raised specifically for chapter’s use to either <br /> • Subrosa Fund, Todd Tripod Scholarship, Rolla F. Wood Graduate Scholarship or unrestricted funds.<br /> <br /> <br /> The Outstanding Achievement in Recruitment and Initiation Award recognizes chapters meeting the following recruitment and initiation goals:<br /> <br /> • 90% chapter attendance at informational meetings, Pinning, and Induction <br /> • Demonstrates inter-committee collaboration <br /> • Incorporates risk management, including a presentation to the initiates <br /> • Recruits at least 5% of all eligible prospective new members at the university <br /> • Retains 85% of initiate class (Pinning to Induction) <br /> • Plans and executes a diverse schedule of recruitment/initiation events <br /> • Performs The Ritual and ceremonies<br /> <br /> <br /> The Outstanding Achievement in Risk Management Award recognizes chapters that meet the following Risk Management goals:<br /> <br /> • 90% Chapter attendance at Risk Management event(s)<br /> • Demonstrates inter-committee utilization <br /> • Incorporates risk management within chapter activities<br /> • Has a written and functioning Risk Management policy that has been reviewed and approved by the chapter’s Region Consultant<br /> <br /> <br /> <br /> Recipient nominations of Excellence and Founders' Awards will be selected by members of the National Staff with award winners being selected by the National Awards Committee. Excellence and Founders' Awards may be awarded to one chapter from within the nomination pool.<br /> <br /> The Excellence and Founders' Awards will be:<br /> <br /> The C.H. McClure Single Service Award is presented to a collegiate chapter for an outstanding national philanthropy service project. Each chapter may choose an exemplary service project that it has successfully completed during the past year and write a detailed summary of the project to be included with the spring Chapter End-of-Semester/Quarter Report (Form 110).<br /> <br /> The Charles W. Chance Alumni Award is presented to the chapter that excels in alumni relations based upon such areas as sound communication, financial support, and alumni participation in chapter events.<br /> <br /> The Sanders P. McComsey Most Improved Old Chapter Award and the Clarence<br /> O. Williams Most Improved New Chapter Award are presented to the chapters that have demonstrated the most overall improvement from the preceding year. A new chapter is defined as a chapter that has been active up to and including four (4) National Fraternity fiscal years. An old chapter is defined as a chapter that has been active for five (5) or more National Fraternity fiscal years (i.e., A chapter inducted in Fall<br /> 2008 or Spring 2009 is a new chapter through the 2013-2014 fiscal year).<br /> <br /> The Steven A. DiGuiseppe Administrative Award is presented to the collegiate chapter(s) that maintains the highest efficiency in administrative detail. Criteria for evaluation includes the manner in which the chapter conducts its communication with the National Headquarters as well as with officials of the college or university where the chapter has been chartered, and whether or not the chapter exhibits consistency in carrying out its administrative affairs.<br /> <br /> The Jeffrey L. Johnson National Fellowship Award has been established so that chapters and individuals that have exhibited outstanding examples of fellowship towards and with other chapters may be recognized and honored. Chapters and individuals may only be nominated by the official vote and recognition of their fellow chapters and/or National Council. Though up to two awards may be given each year, an award does not have to be bestowed every year. By this means, the National Council and the nominating chapters are charged with honoring only the most deserving. <br /> <br /> The Dr. Eldo L. Hendricks Award for Excellence in Scholarship and Programming has been established to recognize chapters that have provided exceptional education, cultural and leadership programs benefiting their Members and the community in which they live. Up to three awards may be given each year, but an award does not have to be presented every year.<br /> <br /> The Claude A. Phillips Award is presented to a collegiate chapter for an outstanding fellowship event. Each chapter may choose an exemplary fellowship event that they have successfully completed during the past year and write a detailed summary of the project to be included with the spring Chapter End-of-Semester/Quarter Report (Form 110).<br /> <br /> The Most Outstanding Alumni Chapter is presented to Alumni Chapters to recognize overall achievements in their promotion of fellowship, leadership, and scholarship in their activities. Each Chapter may submit a nomination to highlight its involvement in maintaining scholarship, leadership and fellowship involvement<br /> <br /> Torchia Award(s)<br /> Recipient nominations of Torchia Award(s) will be selected by members of the National Staff. Torchia Award(s) winners will be slated by the National Awards Committee and ratified by an unanimous vote of the National Council. Torchia Awards may be awarded to no more than three chapters. Both undergraduaute and alumni chapters are eligible for Torchia Award(s).<br /> <br /> <br /> The Joseph Torchia Outstanding Chapter Award is the first, oldest, and most prestigious of the National Awards. Chapters are evaluated for this award on the basis of overall chapter activities as they strive to achieve a balance of scholarship, leadership and fellowship.</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Proposal_Number:_NS-02&diff=62381 Proposal Number: NS-02 2012-02-26T00:36:34Z <p>Phisig228: Created page with &quot; Council Member Name: Christopher McCoy  Council Position—Proposal Number: NS-02  Meeting Date for Proposal: March 3,2012  Objective this proposal falls under: 1...&quot;</p> <hr /> <div> Council Member Name: Christopher McCoy<br />  Council Position—Proposal Number: NS-02<br />  Meeting Date for Proposal: March 3,2012<br />  Objective this proposal falls under: 11.0 RD<br />  What costs are associated with this proposal? (if none state &quot;none&quot;): None<br />  Additional Pertinent Information: (if none state &quot;none&quot;):<br /> <br /> <br /> Rationale<br /> <br /> <br />  What is the motion to be made on this?</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Proposal-20110618-VPMD-02&diff=59030 Proposal-20110618-VPMD-02 2011-11-19T19:58:49Z <p>Phisig228: /* Ritual Preparation Program */ Correct &quot;Deaf&quot; to D/deaf which is correct people first language.</p> <hr /> <div>{{Template:Council_Proposal}}<br /> ==Proposal Vice President of Membership Development 02==<br /> * Council Member Name: Natalie Swierzbin<br /> * Council Position—Proposal Number: VPMD—02<br /> * Meeting Date for Proposal: November 19, 2011<br /> * Objective this proposal falls under: 10.0 BD<br /> * What costs are associated with this proposal? None <br /> * Additional Pertinent Information:<br /> <br /> :: '''Intent:''' The intent of this proposal is to ensure that chapters are planning and executing The Ritual in the manner it was intended to be executed, with the utmost respect and professionalism. Chapters sometimes perform The Ritual “on the fly”, which can detract from the seriousness of the ceremony.<br /> <br /> ==Ritual Preparation Program==<br /> The Ritual ceremony is the culmination of an Initiate’s work and the celebration of his/her official recognition as Brothers of our Fraternity. It is important that this ceremony be a memorable and distinguished occasion and is the one ceremony that binds all Phi Sigma Pi Members together. To make the ceremony as such, it is important to execute it in a respectful, safe and accessible manner. The following guidelines will assist your chapter in the planning and execution of The Ritual.<br /> <br /> * Obtaining The Ritual Kit<br /> Obtaining The Ritual Kit<br /> Contact the National Headquarters to obtain The Ritual Kit and copies of The Ritual ceremonies books. No full or portions of ceremonies book shall be reproduced. This is to ensure the integrity of the Fraternity’s secrets.<br /> <br /> * Attendance<br /> The Ritual is required for all Initiates looking to be bestowed with Membership status. Collegiate Members should be required to attend. As such, the time, date and location need to be scheduled and announced as early as possible. It is recommended that the date be selected and announced during recruitment informational sessions.<br /> <br /> * Timeline for Performing The Ritual<br /> ** Six weeks before Inductions<br /> *** Invite Alumni Members and Alumni Adviser. Parents can be invited for the post-Induction party<br /> *** Confirm room reservations (also confirm that room size is still adequate), four tables <br /> *** Confirm Membership Pins (may need to borrow Big Brothers’ Pins)<br /> *** Assign speaking roles to Members. If your chapter memorizes speaking parts, these parts should be assigned to speakers as early as possible. <br /> <br /> ** One week before Inductions<br /> *** Review appropriate Ritual attire and behavior with Members and Initiates during chapter meeting. <br /> *** Review the proper Fraternal handshake with all Members during chapter meeting<br /> *** Assign reading parts for The Ritual and have rehearsal (read through)<br /> *** Confirm candles, table cloths, golden/glass vase, chapter roll book, gavel, 4 white tablecloths Coat of Arms (if unavailable, get a project to explain the Fraternity’s symbols) are available<br /> *** Order cake and cake knife (if hosting a post-Induction party)<br /> *** Print the words to the Fraternity songs (if applicable)<br /> <br /> ** Day of Inductions<br /> *** Pick up cake, drinks, paper plates/cups and plastic ware.<br /> *** Pick up white rose (if a fresh rose will be placed on the altar)<br /> *** Have the Initiation Committee arrive and prepare one hour before the ceremony to set up the room (refer to &quot;The Ritual: Formal Induction Room Layout&quot; in this book).<br /> *** Bring: 3 Purple candles, 5 White candles, 8 Gold, low based candle holders, 1 Silk/real white rose, 1 Glass or Golden vase, 1 Personalized Chapter Roll Books, 5 Pen/marker (to sign roll book), 6 Copies of the The Ritual Ceremonies Book, 1 Gavel, Coat of Arms (symbols), cloth, masking tape<br /> <br /> *** Use masking tape to discretely mark Initiate standing positions on the floor (to ensure there is proper spacing between Initiates), Use cloth to drape over door windows, camera (Confirm with Historian )<br /> <br /> ** 30 Minutes before Induction<br /> *** Have all Brothers and Initiates arrive 30 minutes prior to the ceremony.<br /> *** Begin staging and lining up initiates in the hallway, keep initiates engaged while they wait for the ceremony to start. This may be a good time for the Initiate Advisors to present the initiates with letters from their Big Brothers. These letters may welcome them to the Brotherhood, or simply state what The Ritual meant to the Big Brother when going through the process themselves.<br /> <br /> * Choosing a Time and Location<br /> ** Location<br /> <br /> * The Ritual should be held in a private location, one that is not visible to the public, and one whose atmosphere and setting commands the respect of the ceremony. A secured back-up location is also suggested, in case the original location becomes unavailable. To emphasize the distinction of the ceremony, The Ritual should be held in a room separate from other post-Ritual activities. The Ritual should not be held as a part of a Chapter meeting. When selecting a location keep in mind the Chapter and Initiate class size so that there is enough standing room for both groups as well as the three altar requirement. Room temperature and ventilation is important. Closed rooms can get warm very quickly with a large group. Additionally, special accommodations may be needed for Initiates or Members. See Accessibility for considerations. Initiates are to meet in the same location as the Members. While Initiates may meet in a separate meeting room at the main location, it is not permitted to escort the Initiates to a previously unannounced alternate location. Location considerations may be: local hotel or campus ballroom, campus executive meeting room with movable chairs and tables or a campus chapel.<br /> <br /> * Time<br /> * It is important to abide by the Initiation/pledging hours mandated by many universities/colleges. Initiates should be told the exact date and time of The Ritual during informational sessions. <br /> Furthermore, The Ritual should be held during reasonable times of the day so that there is access to building administrators should concerns arise.<br /> <br /> * Lighting<br /> * Fire safety and regulations supersede The Ritual’s request for lit candles. While lit candles are to be placed on the altar, this may not be permissible by campus regulations and/or sufficient light for Initiates to view the Fraternal shield and the Members to read their individual speaking parts.In lieu of open flame candles, it is suggested that the Chapter consider using electronic candles. Additionally, reasonably dimmed overhead lighting will further ensure appropriate safety precautions. <br /> <br /> * Attire<br /> * Attire shall be “semi-formal”. Semi-formal attire includes; dress slacks, suits/ties, dress shirts, or dresses. Dress considerations can be that Members dress in black while Initiates dress in white. If this is implemented it is important to make the Members and Initiates aware of this as early as the informational night. Another consideration is that choir robes be worn by Members. No jeans or tennis shoes shall be worn.<br /> <br /> * Accessibility<br /> * There may be times when Members or Initiates requiring special assistance attend The Ritual Ceremony. These individuals shall be accommodated as needed. Contact your campus’ social equity office for available resources.<br /> Accessibility considerations include but are not limited to:<br /> ** Wheelchair accessibility (Are there elevators and/or stairs? Is it a deep pile carpet making it difficult to move and turn?)<br /> ** D/deaf or hard of hearing (Is an interpreter* needed? Is pen/pad available to use written notes to communicate?) <br /> ** Blind or visually impaired (Is there sufficient lighting and/or cleared walkways during The Ritual? Establish effective ways to describe the elements of the coat of arms. Confirm that the location is close to outside access for guide dog relief.)<br /> * Other considerations: <br /> ** Someone who fatigues easily should be assigned a standing location close to a chair<br /> ** Dietary considerations beyond vegetarian and kosher may be low-sodium, no-sugar or gluten-free requests for the post-Ritual celebration.<br /> ** Individuals with learning disabilities may request accommodations that are similar to those requested by Members / Initiates who are blind or visually impaired.<br /> <br /> * It is permissible to allow a non-Member attend who is providing a service for a Member or Initiate needing special accommodations.<br /> <br /> * During the Ceremony<br /> ** Decorum<br /> *** Attendees shall remain quiet while waiting on the initiates' arrival, and throughout the ceremony.<br /> *** When entering the room, and when facing the three altars, initiates shall be placed in lines in which shorter initiates are in the front lines and taller initiates are in back lines to ensure that initiates may see the altars and speakers. <br /> *** When directing the initiates to the three altars, Big Brothers should assist in direction. <br /> <br /> * Conferral of Membership<br /> ** If using a sword, the President shall process through the lines of initiates and individually confer membership upon each initiate. <br /> ** Following the knighting of the initiates via the sword (if applicable), New members shall sign the roll book and the fraternal grip and word shall be given to the New Members. During the signing of the roll book Brothers should stay quiet until the roll book is signed. The Chapter President and Secretary shall process through the New Members from front to back, and the New Members shall individually sign the roll book. Big Brothers shall follow the President and Secretary and confer the membership pin on their little following their signing of the roll book. The President and Big Brother shall share the fraternal grip and fraternal word with the new Members. Big Brothers may pass down their own membership pins to their littles. Pins shall be replenished at the beginning of each semester. <br /> <br /> * Following the ceremony, a reception may be held to welcome the New Members.<br /> ----<br /> &lt;br&gt;<br /> * What is the motion to be made on this? <br /> :: I move to adopt a Ritual preparation program for the planning and execution of The Ritual.<br /> <br /> [[category:National Council]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Proposal-20110618-NS-01&diff=53649 Proposal-20110618-NS-01 2011-07-27T02:28:02Z <p>Phisig228: /* Proposal National Secretary 01 */</p> <hr /> <div>{{Template:Council_Proposal}}<br /> ==Proposal National Secretary 01==<br /> * Council Member Name: Christopher McCoy<br /> * Council Position—Proposal Number: NS-01<br /> * Meeting Date for Proposal: August 3,2011<br /> * Objective this proposal falls under: 11.0 RD<br /> * What costs are associated with this proposal? (if none state &quot;none&quot;): None<br /> * Additional Pertinent Information: (if none state &quot;none&quot;):<br /> This proposal is to create a new National Award, Most Outstanding Alumni Chapter.<br /> <br /> '''Most Outstanding Alumni Chapter'''<br /> <br /> This award is intended to recognize an outstanding Phi Sigma Pi alumni chapter. This award would be announced at the 2011 National Convention and awarded at the 2012 National Convention. <br /> <br /> '''Selection Process'''<br /> <br /> Beginning in the 2012 award cycle, alumni chapters will be able to apply for the Most Outstanding Alumni Chapter award via an optional essay. The essay will be based on allowing the alumni chapter to submit supplemental information regarding why they feel they are the Most Outstanding Alumni Chapter, this essay may be submitted with the chapter's Form 530. National Staff will submit a slate nominees for this award to the awards selection committee concurrently with the nominees of the National Awards for the undergraduate chapters. <br /> <br /> '''Rationale'''<br /> <br /> Currently, there are no national awards that recognize solely the achievements of alumni organizations. Be creating an award for Most Outstanding Alumni Chapter, current alumni chapters will maintain or increase involvement to be awarded. Since this award will only be given to alumni chapters, this may also serve as an incentive for current alumni associations to convert to alumni chapters.<br /> <br /> <br /> * What is the motion to be made on this? <br /> :: I move that The Most Outstanding Alumni Chapter be added as a National Award beginning National Convention 2012.<br /> <br /> <br /> [[category:National Council]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Proposal-20110618-NS-01&diff=53648 Proposal-20110618-NS-01 2011-07-27T02:18:02Z <p>Phisig228: /* Proposal National Secretary 01 */</p> <hr /> <div>{{Template:Council_Proposal}}<br /> ==Proposal National Secretary 01==<br /> * Council Member Name: Christopher McCoy<br /> * Council Position—Proposal Number: NS-01<br /> * Meeting Date for Proposal: August 3,2011<br /> * Objective this proposal falls under: 11.0 RD<br /> * What costs are associated with this proposal? (if none state &quot;none&quot;): None<br /> * Additional Pertinent Information: (if none state &quot;none&quot;):<br /> This proposal is to create a new National Award, Most Outstanding Alumni Chapter.<br /> <br /> '''Most Outstanding Alumni Chapter'''<br /> <br /> This award is intended to recognize an outstanding Phi Sigma Pi alumni chapter. This award would be announced at the 2011 National Convention and awarded at the 2012 National Convention. The alumni chapter that wins this award would be eligible to be nominated for the Joseph Torchia Outstanding Chapter Award. <br /> <br /> '''Selection Process'''<br /> <br /> Beginning in the 2012 award cycle, alumni chapters will be able to apply for the Most Outstanding Alumni Chapter award via an optional essay. The essay will be based on allowing the alumni chapter to submit supplemental information regarding why they feel they are the Most Outstanding Alumni Chapter, this essay may be submitted with the chapter's Form 530. National Staff will submit a slate nominees for this award to the awards selection committee concurrently with the nominees of the National Awards for the undergraduate chapters. <br /> <br /> '''Rationale'''<br /> <br /> Currently, there are no national awards that recognize solely the achievements of alumni organizations. Be creating an award for Most Outstanding Alumni Chapter, current alumni chapters will maintain or increase involvement to be awarded. This proposal and award would also create a pathway for an alumni chapter to potentially win a Torchia award. Since this award will only be given to alumni chapters, this may also serve as an incentive for current alumni associations to convert to alumni chapters.<br /> <br /> <br /> <br /> * What is the motion to be made on this? <br /> :: I move that The Most Outstanding Alumni Chapter be added as a National Award beginning National Convention 2012.<br /> <br /> <br /> [[category:National Council]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Proposal-20110618-NS-01&diff=53028 Proposal-20110618-NS-01 2011-06-03T18:24:20Z <p>Phisig228: </p> <hr /> <div>==Proposal National Secretary 01==<br /> * Council Member Name: Christopher McCoy<br /> * Council Position—Proposal Number: NS-01<br /> * Meeting Date for Proposal: June 18,2011<br /> * Objective this proposal falls under: 11.0 RD<br /> * What costs are associated with this proposal? (if none state &quot;none&quot;): None<br /> * Additional Pertinent Information: (if none state &quot;none&quot;):<br /> This proposal is to create a new Purple and Gold Award.<br /> <br /> '''Most Outstanding Alumni Organization'''<br /> <br /> This award is intended to recognize an outstanding Phi Sigma Pi alumni organization, including alumni chapters and associations. <br /> <br /> '''Selection Process'''<br /> <br /> The inaugural award will be selected from a slate of nominees by the Awards,Scholarship, and Emblems committee. The field of nominees would be supplied to the AS&amp;E committee from National Staff recommendations. Beginning in the 2012 award cycle, alumni organizations will be able to apply for the Most Outstanding Alumni Organization award via an optional essay (similar to existing Form 110 Outstanding Event essays).<br /> <br /> '''Rationale'''<br /> <br /> Currently, there are no national awards that recognize solely the achievements of alumni organizations. Be creating an award for Most Outstanding Alumni Organization, current alumni organizations will maintain or increase involvement to be awarded.<br /> <br /> <br /> <br /> * What is the motion to be made on this? <br /> :: I move that The Most Outstanding Alumni Organization be added as Purple and Gold Award beginning National Convention 2011.<br /> <br /> <br /> [[category:National Council]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Proposal-20110618-NS-01&diff=52955 Proposal-20110618-NS-01 2011-05-31T19:21:56Z <p>Phisig228: /* Proposal National Secretary 01 */</p> <hr /> <div>==Proposal National Secretary 01==<br /> * Council Member Name: Christopher McCoy<br /> * Council Position—Proposal Number: NS-01<br /> * Meeting Date for Proposal: June 18,2011<br /> * Objective this proposal falls under: 11.0 RD<br /> * What costs are associated with this proposal? (if none state &quot;none&quot;): None<br /> * Additional Pertinent Information: (if none state &quot;none&quot;):<br /> This proposal's purpose is to create two new Purple and Gold Awards: Most Outstanding Alumni Organization and Outstanding Chapter President.<br /> <br /> '''Most Outstanding Alumni Organization'''<br /> <br /> This award is intended to recognize an outstanding Phi Sigma Pi alumni organization, including alumni chapters and associations. <br /> <br /> '''Selection Process'''<br /> <br /> The inaugural award will be selected from a slate of nominees by the Awards,Scholarship, and Emblems committee. The field of nominees would be supplied to the AS&amp;E committee from National Staff recommendations. Beginning in the 2012 award cycle, alumni organizations will be apply to apply for the Most Outstanding Alumni Organization award via an optional essay (similar to existing Form 110 Outstanding Event essays).<br /> <br /> '''Rationale'''<br /> <br /> Currently, there are no national awards that recognize solely the achievements of alumni organizations. Be creating an award for Most Outstanding Alumni Organization, current alumni organizations will maintain or increase involvement to be awarded.<br /> <br /> <br /> <br /> '''Most Outstanding Chapter President'''<br /> <br /> This award is intended to recognize an outstanding Phi Sigma Pi chapter President.<br /> <br /> '''Selection Process'''<br /> <br /> The inaugural award will be selected from a slate of nominees by the Awards,Scholarship, and Emblems committee. The field of nominees would be supplied to the AS&amp;E committee from National Staff recommendations based on the President Form 110 and interactions with the nominees throughout their term as president.<br /> <br /> '''Rationale'''<br /> <br /> Currently, there are no national awards that recognize individual brothers. The role of Chapter President is a serious commitment that requires those who hold this office to balance the ideals of the tripod and oversee the operations of the chapter. The President of the Chapter holds a great deal of responsibility and accountability. <br /> <br /> <br /> <br /> * What is the motion to be made on this? <br /> :: I move that The Most Outstanding Alumni Organization and Outstanding Chapter President awards be added as Purple and Gold Awards beginning National Convention 2011.<br /> <br /> <br /> [[category:National Council]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Proposal-20110618-NS-01&diff=52951 Proposal-20110618-NS-01 2011-05-31T13:14:04Z <p>Phisig228: </p> <hr /> <div>==Proposal National Secretary 01==<br /> * Council Member Name: Christopher McCoy<br /> * Council Position—Proposal Number: NS-01<br /> * Meeting Date for Proposal: June 18,2011<br /> * Objective this proposal falls under: 11.0 RD<br /> * What costs are associated with this proposal? (if none state &quot;none&quot;): None<br /> * Additional Pertinent Information: (if none state &quot;none&quot;):<br /> * What is the motion to be made on this? <br /> :: I move that The Most Outstanding Alumni Organization award be added as a Purple and Gold Award starting at National Convention 2011.<br /> <br /> <br /> [[category:National Council]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Proposal-20110618-NS-01&diff=52950 Proposal-20110618-NS-01 2011-05-31T13:09:32Z <p>Phisig228: New page: ==Proposal National Secretary 01== * Council Member Name: Christopher McCoy * Council Position—Proposal Number: NS-01 * Meeting Date for Proposal: June 18,2011 * Objective this proposal ...</p> <hr /> <div>==Proposal National Secretary 01==<br /> * Council Member Name: Christopher McCoy<br /> * Council Position—Proposal Number: NS-01<br /> * Meeting Date for Proposal: June 18,2011<br /> * Objective this proposal falls under: n/a<br /> * What costs are associated with this proposal? (if none state &quot;none&quot;): none<br /> * Additional Pertinent Information: (if none state &quot;none&quot;)<br /> :: \<br /> * What is the motion to be made on this? <br /> :: To create a modified version of the National Membership Exam, to administer solely to new Colonies<br /> <br /> <br /> [[category:National Council]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=National_Council_Objectives_(2010-12)&diff=48431 National Council Objectives (2010-12) 2010-11-18T02:25:48Z <p>Phisig228: /* Objectives */ added NS objectives</p> <hr /> <div>The following are the objectives established by [[National Council]] for 2010-2012.<br /> <br /> ==Objectives==<br /> <br /> &lt;table border=&quot;0&quot; cellpadding=&quot;10&quot;&gt;<br /> &lt;tr&gt;<br /> &lt;td bgcolor=&quot;#FFFF66&quot;&gt;&lt;/td&gt;<br /> &lt;td&gt;objective buckets&lt;/td&gt;<br /> &lt;td&gt;&lt;/td&gt;<br /> &lt;/tr&gt;<br /> &lt;tr&gt;<br /> &lt;td bgcolor=&quot;#dcf5e8&quot;&gt;&lt;/td&gt;<br /> &lt;td&gt;completed objectives&lt;/td&gt;<br /> &lt;td&gt;&lt;/td&gt;<br /> &lt;/tr&gt;<br /> &lt;tr&gt;<br /> &lt;td bgcolor=&quot;#c3dff9&quot;&gt;&lt;/td&gt;<br /> &lt;td&gt;on agenda for next Council meeting (February 2011)&lt;/td&gt;<br /> &lt;td&gt;&lt;/td&gt;<br /> &lt;/tr&gt;<br /> &lt;/table&gt;<br /> <br /> &lt;div style=&quot;background-color:#ffff66; padding:10px;&quot;&gt;<br /> '''Brotherhood Development:''' Brotherhood Development is our goal to further develop our Members across internal and external areas of focus.&lt;br&gt;<br /> &lt;/div&gt;<br /> {| class=&quot;wikitable sortable&quot; cellpadding=&quot;10px&quot; cellspacing=&quot;0px&quot; width=&quot;100%&quot;<br /> |-<br /> ! style=&quot;background: #ffff66;&quot;| Objective <br /> ! style=&quot;background: #ffff66;&quot;| Status <br /> ! style=&quot;background: #ffff66;&quot; class=&quot;unsortable&quot; | Description <br /> ! style=&quot;background: #ffff66;&quot;| Assigned to <br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 1.0 BD <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Further develop National Council candidate training&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| President<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 2.0 BD <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Transition and develop Council members within their roles&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| President<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 3.0 BD <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Better utilize NDC to develop leaders through peer drafted policy&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| President<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 4.0 BD <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| LIA - continue to work with staff on LIA and ensure that our budget reflects adequate long-term funding to grow and develop the program.&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| VPF / Staff<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 5.0 BD <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Continue to work to with Staff, other National Council Officers, and Chapters to spread the mission of TFA among chapters as well as encouraging other philanthropic ideas.&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| VPPD<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 6.0 BD <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Work with VPF on possibility of Philanthropy Fund to assist chapters in their philanthropic endeavors. Educational component of this fund will have those chapters receiving funds helping out other chapters by sharing ideas. &lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| VPPD<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 7.0 BD <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Encourage all Regional Conference service projects to be TFA related to ensure that every chapter has the opportunity to assist with TFA mission. &lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| VPPD/ VPCD<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 8.0 BD <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Create materials to better educate current and future Brothers in the role of Chapter Parlimentarian. &lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| SVP<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 9.0 BD <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Complete review of the 12th Edition of the Scholar's Province in preparation for the publication of the 13th Edition. &lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| VPMD<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 10.0 BD <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Formulate a follow-up program of The Ritual for newly inducted Brothers, and a preparation program for planning and execution of The Ritual. &lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| VPMD<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 11.0 BD <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Complete a review of the National Membership Exam at the completion of the academic year in preparation for revisions and information updates. &lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| VPMD<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 12.0 BD <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Increase national requirements of our initiation programs. &lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| VPMD<br /> |}<br /> <br /> <br /> &lt;div style=&quot;background-color:#ffff66; padding:10px;&quot;&gt;<br /> '''Risk Management:''' Risk Management is an encompassing goal to manage and mitigate risks that the organization may encounter. These include financial, asset and investment risks, ensuring a safe and professional environment for our Members and prospective members, and preparing for unknown challenges to components to our organization such as management, leadership roles and events.&lt;br&gt;<br /> &lt;/div&gt;<br /> {| class=&quot;wikitable sortable&quot; cellpadding=&quot;10px&quot; cellspacing=&quot;0px&quot; width=&quot;100%&quot;<br /> |-<br /> ! style=&quot;background: #ffff66;&quot;| Objective <br /> ! style=&quot;background: #ffff66;&quot;| Status <br /> ! style=&quot;background: #ffff66;&quot; class=&quot;unsortable&quot; | Description <br /> ! style=&quot;background: #ffff66;&quot;| Assigned to <br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 1.0 RM <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Build stronger initiation programs in regard to prevention of hazing and mitigating any risk for prospective members&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| President<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 2.0 RM <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Budget and Financial Planning - Ensure that the overall budget structure is in support of major initiatives and meeting staff's operational needs.&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| VPF / Staff<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 3.0 RM <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Resource Planning - Working with ED to ensure adequate resource allocation and financial support for anticipated future resource needs.&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| VPF / Staff<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 4.0 RM <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| 5-year Plan - Maintain the five-year budget projection as a benchmark for expansion and staffing.&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| VPF / Staff<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 5.0 RM <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Fund Development - Set appropriate long- and short-term fund goals and explore budgeting and donor campaign strategies to achieve those goals.&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| VPF<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 6.0 RM <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Foundation Liaison - Act as the primary point of contact for Foundation to ensure that Foundation Board goals and objectives align with National Council's.&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| VPF<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 7.0 RM <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| HR Manual Review - Review the HR manual to ensure that HR policies are up-to-date and reflect best practices.&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| VPF<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 8.0 RM <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Financial Controls - Review the current financial controls and make updates as required to ensure appropriate oversight.&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| VPF<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 9.0 RM <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Brother Engagement in Financial Strategy - Explore options to increase Member participation in strategic financial decisions.&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| VPF<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 10.0 RM <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Review existing policies in place within the realm of Discipline and Sanctions to ensure that they are transparent, uphold the principles of due process, and adequately utilize all the resources available, including the Sanctions Review Board.&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| SVP<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 11.0 RM <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Ensure that adequate planning and contingency plans are in place for employed technology, event planning, and business continuity in the event of catastrophic disaster.&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| SVP<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 12.0 RM <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Create and disseminate information and awareness about critical aspects of risk management, including alcohol and drug related, financial, personal safety, and liability issues.&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| SVP<br /> |}<br /> <br /> <br /> &lt;div style=&quot;background-color:#ffff66; padding:10px;&quot;&gt;<br /> '''Strategic Expansion:''' On going initiatives to grow our organizations across several strategic areas. These include expanding Phi Sigma Pi to new collegiate campuses, expanding Alumni organizations, and continue efforts to build sustainable membership numbers within our Chapters.&lt;br&gt;<br /> &lt;/div&gt;<br /> {| class=&quot;wikitable sortable&quot; cellpadding=&quot;10px&quot; cellspacing=&quot;0px&quot; width=&quot;100%&quot;<br /> |-<br /> ! style=&quot;background: #ffff66;&quot;| Objective <br /> ! style=&quot;background: #ffff66;&quot;| Status <br /> ! style=&quot;background: #ffff66;&quot; class=&quot;unsortable&quot; | Description <br /> ! style=&quot;background: #ffff66;&quot;| Assigned to <br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 1.0 EX <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Chapter Startups 2010-11<br /> Expected start-ups (6-8)&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| Council Member/Staff<br /> |- <br /> ! style=&quot;text-align:center; background: #c3dff9; width: 10%;&quot; | 1.1 EX <br /> |! style=&quot;text-align:center; background: #c3dff9; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #c3dff9; width: 70%;&quot;| Chapter Startups Fall 2010<br /> Expected start-ups (2)&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #c3dff9; width: 10%;&quot;| Council Member/Staff<br /> |- <br /> ! style=&quot;text-align:center; background: #c3dff9; width: 10%;&quot; | 1.2 EX <br /> |! style=&quot;text-align:center; background: #c3dff9; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #c3dff9; width: 70%;&quot;| Chapter Startups Winter/Spring 2011<br /> Expected start-ups (4)&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #c3dff9; width: 10%;&quot;| Council Member/Staff<br /> |}<br /> <br /> <br /> &lt;div style=&quot;background-color:#ffff66; padding:10px;&quot;&gt;<br /> '''Resource Development:''' These objectives relate to the national resources that help Chapters and Members engage with the national organization. Within this area of focus are efforts to improve communication tools, interaction with National Council and National Staff, as well as components of national events.&lt;br&gt;<br /> &lt;/div&gt;<br /> {| class=&quot;wikitable sortable&quot; cellpadding=&quot;10px&quot; cellspacing=&quot;0px&quot; width=&quot;100%&quot;<br /> |-<br /> ! style=&quot;background: #ffff66;&quot;| Objective <br /> ! style=&quot;background: #ffff66;&quot;| Status <br /> ! style=&quot;background: #ffff66;&quot; class=&quot;unsortable&quot; | Description <br /> ! style=&quot;background: #ffff66;&quot;| Assigned to <br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 1.0 RD <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Better define the roles of Council and National Staff&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| President<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 2.0 RD <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Improve accessibility and reach of National Events&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| President<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 3.0 RD <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Resolve amendments referred to committee by 2010 Grand Chapter and review and provide guidance for amendments submitted for Grand Chapter 2011 &amp; 2012&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| SVP<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 4.0 RD <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Facilitate discussions on the National Constitution and provide assistance to Brothers with Constitutional Amendments to bring their ideas to fruition.&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| SVP<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 5.0 RD <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;| Collect, organize, tag, and publish local Chapter Bylaws to facilitate example-based guides for Chapters to use to enhance their own bylaws.&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| SVP<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 6.0 RD <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;|Improve the taking and dissemination of National Council meeting and Grand Chapter minutes.&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| NS<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 7.0 RD <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;|Revision/Evaluation of Awards, Scholarships, and Emblems Committee Manual.&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| NS<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 8.0 RD <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;|Develop Technology resource guide.&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| NS<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 9.0 RD <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;|Continue, improve, and create Communication methods, including inter-chapter communications.&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| NS<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 10.0 RD <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;|Evaluation of all Governing and Fraternal documents from an administrative standpoint.&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| NS<br /> |- <br /> ! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot; | 11.0 RD <br /> |! style=&quot;text-align:center; background: #ffffff; width:10%;&quot;| <br /> |! style=&quot;text-align:left; background: #ffffff; width: 70%;&quot;|Evaluation of Awards Selection process.&lt;br&gt; <br /> |! style=&quot;text-align:center; background: #ffffff; width: 10%;&quot;| NS<br /> |}<br /> <br /> <br /> [[Category:National Council]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Buckeye_Region&diff=45733 Buckeye Region 2010-08-14T19:08:16Z <p>Phisig228: /* Chapters in the Region */ corrected university name</p> <hr /> <div>The '''Buckeye Region''' is composed of eight [[Collegiate Chapters]] in Kentucky and Ohio. This region was introduced at the [[2010 National Convention]] when it was announced that there would be a realignment of regions.<br /> <br /> == Chapters in the Region==<br /> <br /> * [[Beta Beta]] - Kent State University<br /> * [[Beta Iota]] - The Ohio State University<br /> * [[Beta Xi]] - Miami University<br /> * [[Epsilon Iota]] - Ohio University<br /> * [[Epsilon Phi]] - University of Cincinnati<br /> * [[Epsilon Rho]] - Northern Kentucky University<br /> * [[Epsilon Beta]] - Bowling Green State University<br /> * [[Zeta Gamma]] - Cleveland State University<br /> <br /> == Alumni Association in the Region==<br /> * [[CAAA]] - Columbus Area Alumni Association<br /> <br /> == Region Consultant ==<br /> ===Current Region Consultant===<br /> <br /> ===Past Region Consultant===<br /> N/A<br /> <br /> ==Regional Conference==<br /> * 2011 (?)<br /> <br /> == Top in Region Awards ==<br /> * 2011 (?)<br /> <br /> <br /> {{Regions}}<br /> [[Category:Regions]]<br /> [[Category:Buckeye Region]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Epsilon_Phi_Chapter&diff=42057 Epsilon Phi Chapter 2010-04-12T18:07:45Z <p>Phisig228: /* Alumni Advisory Board */ updated board membership</p> <hr /> <div>{{stub}}<br /> <br /> '''Epsilon Phi Chapter''' (Founded 15 March [[2009]]) is located at [http://www.uc.edu University of Cincinnati] in Cincinnati, Ohio. The [[Collegiate Chapters|Chapter]] was founded by [[Gamma Beta Chapter]] alumnus [[Christopher McCoy]] and is a member of the [[Great Lakes Region]].<br /> <br /> == Chapter History ==<br /> === Founding ===<br /> The chapter was founded on March 15, 2009. The chartering class was composed of 49 members. Brothers representing Beta Iota, Epsilon Eta, Epsilon Iota, Gamma Upsilon, and Gamma Beta were present for the induction ceremony.<br /> <br /> === Early Years ===<br /> <br /> <br /> === Current Executive Board ===<br /> * President: Andrea Russo<br /> * Vice President: John Carle<br /> * Secretary: Alysha Clark<br /> * Treasurer: Molly Perdrix<br /> * Parliamentarian: in voting process<br /> * Historian: Melanie Simkins<br /> * Initiate Adviser: Melissa Nicholas<br /> <br /> <br /> === Current Committee Chairs ===<br /> * Social: Maria Boyden<br /> * Service:<br /> * Scholarship:<br /> * Public Relations: Stephanie Grabo<br /> * Fundraising:<br /> * Interchapter Relations:<br /> * Alumni:<br /> * Brother at Large: Katie Fischer<br /> * Regional Consultant: Samantha Davenport<br /> <br /> === Alumni Advisory Board ===<br /> * Campus Chapter Advisor: Brian Kaufman(Epsilon Phi, Honorary)<br /> * Chapter Alumni Advisor: Julia Marshall (Beta Mu)<br /> * Recruitment/ Initiation Advisor: Chris McCoy (Gamma Beta)<br /> <br /> === Past Chapter Presidents ===<br /> <br /> === Initiate Classes ===<br /> ''Main Article: [[List of Epsilon Phi Chapter Initiate Classes]]''<br /> <br /> == Chapter Events &amp; Activities ==<br /> === Founder's Weekend ===<br /> === Other Event or Activity ===<br /> === Other Event or Activity ===<br /> <br /> == Notable Alumni ==<br /> <br /> == Chapter Honors and Awards ==<br /> === National Awards ===<br /> * year AwardName<br /> <br /> === University Awards ===<br /> * year AwardName<br /> * None to date<br /> <br /> === Other Awards ===<br /> * year AwardName<br /> * None to date<br /> <br /> = Further Resources =<br /> <br /> <br /> {{Collegiate Chapters}}<br /> [[Category:Chapters]]<br /> [[Category:Collegiate Chapters]]<br /> [[Category:Active Chapters]]<br /> [[Category:Epsilon Phi Chapter]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Christopher_McCoy&diff=42056 Christopher McCoy 2010-04-12T18:05:27Z <p>Phisig228: /* Other Interesting Facts */</p> <hr /> <div>{{Infobox Brother<br /> | image = Meandkim.jpg<br /> | caption = Chris and his wife, Kimberly <br /> | name = Christopher McCoy <br /> | chapter = Gamma Beta<br /> | school = Morehead State University<br /> | inducted = Spring 2004<br /> | rollnumber = &amp;#915;&amp;#914; 228<br /> | alumnichapter = <br /> | honorarychapter = <br /> | birth_date = November 16, 1983<br /> | major = <br /> | spouse = Kimberly McCoy<br /> | nicknames = <br /> | awards = Most Active Alumni, Brother of the Year, Most Dedicated Brother<br /> }}<br /> <br /> '''Christopher McCoy''' (born 16 November [[1983]]) is an Alumnus Member of [[Gamma Beta Chapter]] (&amp;#915;&amp;#914; 228) at [http://www.moreheadstate.edu Morehead State University]. <br /> <br /> == Early Fraternity Life and Career ==<br /> Chris enrolled at Morehead State University during Fall semester in 2002 after graduating from Jackson High School in Jackson, Ohio. During his first semester of college, Chris joined Pi Kappa Phi fraternity as a way to meet new people on campus. After spending time in Greek Life, Chris wanted to meet a new group of people and decided to attend a Phi Sigma Pi recruitment event. McCoy joined Phi Sigma Pi during the Spring 2004 semester. He was one of four members of the Tau class and served as the class vice president.<br /> <br /> == Collegiate Years at Gamma Beta Chapter ==<br /> Chris served [[Gamma Beta]] as the risk management chair, fundraising chair, Initiate Advisor, and President. Chris was a member of the peanut gallery during [[2005 Grand Chapter Conference|Grand Chapter 2005]] and was the chapter's delegate during [[2006 Grand Chapter Conference|Grand Chapter 2006]]. Chris took part in the drafting of several documents that the chapter still uses today. He drafted the chapter's risk management policy, initiate policy, recruitment policy, and co-author the chapter alumni advisory board plan with Brother [[Jesse Howard]]. He also wrote the ceremony for [[Gamma Beta|Gamma Beta's]] Key Exchange for Big and Lil brothers. Chris lead the chapter through a period of recruitment growth during his term as recruitment/initiate advisor. During his term, 25 members were inducted into [[Gamma Beta Chapter]] which more than doubled the chapter size. Chris also was the contact for the chapter starting their Bingo fundraiser. Chris was awarded Brother of the Year in 2006, best Big/Lil with Lil [[Kelly Gripshover]] in 2006, and Most Dedicated Brother at Mid-South Regionals in 2006.<br /> <br /> == Alumni Years to Present ==<br /> After graduation, Chris has stayed active within Phi Sigma Pi. He joined the [[National Development Committee]] and has served as [[Gamma Beta|Gamma Beta's]] and Epsilon Phi's Chapter Alumni Advisor and is the current chapter advisor for [[Epsilon Rho]] chapter at Northern Kentucky University. Recently, Chris served as one of the keynote speakers for the 2010 Mid South Regional Conference along with Ted Daniels.<br /> <br /> Chris currently lives in Elsmere, Kentucky and works at the University of Cincinnati . He was married to his college sweetheart on June 7,2008.<br /> <br /> == National Involvement ==<br /> * [[2005 Grand Chapter Conference|Grand Chapter]], 2005<br /> * [[Mid South Regional Conference]], 2006<br /> * [[National Chapter Development Committee]], 2006<br /> * [[2006 National Convention]], 2006<br /> * [[Mid South Regional Conference]], 2007<br /> * [[2006 Grand Chapter]] Delegate, 2006<br /> * [[National Development Committee]], 2007-2009<br /> * Nominee for [[Vice President of Chapter Development]],2008<br /> * [[Mid South Regional Conference]], 2010<br /> <br /> == Bigs and Littles ==<br /> Chris' Big Brother is [[Amanda Earnest]], who is now working doing graphic design at Auburn University.<br /> <br /> Chris has 3 Little Brothers:<br /> * Little 1, [[Ginny Beiting]],Alumna<br /> * Little 2, [[Sarah Sharp]], Alumna<br /> * Little 3, [[Kelly Gripshover]], Alumna<br /> <br /> Chris' family was once the smallest family in Gamma Beta with only two members and within two semesters it grew to the largest. His family colors are red, green, and blue, which were the favorite colors of the three little brothers. The family mascot is the Beaver.<br /> <br /> [[Image:meandlils.jpg|thumb|450px|center|Chris and his Lil Brothers]]<br /> <br /> == Other Interesting Facts ==<br /> *Chris's nickname at Gamma Beta is &quot;The Godfather&quot; due to his ability to pick up numerous lils and also for eliminating people while playing &quot;Mafia!&quot;<br /> <br /> *Chris also serves as a Risk Management facilitator, presenting workshop on chapter risk management issues<br /> <br /> *Both Chris and his Great Great Great Grandlil Kimmi Gibson are Youth Pastors.<br /> <br /> &lt;!-- Please do not remove the &quot;Members&quot; category tag below. If you wish to add category tags for &quot;Alumni Members&quot; or &quot;Collegiate Members&quot; please do so as appropriate, or ask for help on your talk page. --&gt;<br /> <br /> [[Category:Members]]<br /> [[Category:Alumni Members]]<br /> [[Category:Gamma Beta Members]]<br /> [[Category:Gamma Beta Alumni Members]]<br /> [[Category:Gamma Beta Chapter]]<br /> [[Category:2008 National Council Nominees]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Christopher_McCoy&diff=42055 Christopher McCoy 2010-04-12T18:04:19Z <p>Phisig228: /* National Involvement */ added MSRC</p> <hr /> <div>{{Infobox Brother<br /> | image = Meandkim.jpg<br /> | caption = Chris and his wife, Kimberly <br /> | name = Christopher McCoy <br /> | chapter = Gamma Beta<br /> | school = Morehead State University<br /> | inducted = Spring 2004<br /> | rollnumber = &amp;#915;&amp;#914; 228<br /> | alumnichapter = <br /> | honorarychapter = <br /> | birth_date = November 16, 1983<br /> | major = <br /> | spouse = Kimberly McCoy<br /> | nicknames = <br /> | awards = Most Active Alumni, Brother of the Year, Most Dedicated Brother<br /> }}<br /> <br /> '''Christopher McCoy''' (born 16 November [[1983]]) is an Alumnus Member of [[Gamma Beta Chapter]] (&amp;#915;&amp;#914; 228) at [http://www.moreheadstate.edu Morehead State University]. <br /> <br /> == Early Fraternity Life and Career ==<br /> Chris enrolled at Morehead State University during Fall semester in 2002 after graduating from Jackson High School in Jackson, Ohio. During his first semester of college, Chris joined Pi Kappa Phi fraternity as a way to meet new people on campus. After spending time in Greek Life, Chris wanted to meet a new group of people and decided to attend a Phi Sigma Pi recruitment event. McCoy joined Phi Sigma Pi during the Spring 2004 semester. He was one of four members of the Tau class and served as the class vice president.<br /> <br /> == Collegiate Years at Gamma Beta Chapter ==<br /> Chris served [[Gamma Beta]] as the risk management chair, fundraising chair, Initiate Advisor, and President. Chris was a member of the peanut gallery during [[2005 Grand Chapter Conference|Grand Chapter 2005]] and was the chapter's delegate during [[2006 Grand Chapter Conference|Grand Chapter 2006]]. Chris took part in the drafting of several documents that the chapter still uses today. He drafted the chapter's risk management policy, initiate policy, recruitment policy, and co-author the chapter alumni advisory board plan with Brother [[Jesse Howard]]. He also wrote the ceremony for [[Gamma Beta|Gamma Beta's]] Key Exchange for Big and Lil brothers. Chris lead the chapter through a period of recruitment growth during his term as recruitment/initiate advisor. During his term, 25 members were inducted into [[Gamma Beta Chapter]] which more than doubled the chapter size. Chris also was the contact for the chapter starting their Bingo fundraiser. Chris was awarded Brother of the Year in 2006, best Big/Lil with Lil [[Kelly Gripshover]] in 2006, and Most Dedicated Brother at Mid-South Regionals in 2006.<br /> <br /> == Alumni Years to Present ==<br /> After graduation, Chris has stayed active within Phi Sigma Pi. He joined the [[National Development Committee]] and has served as [[Gamma Beta|Gamma Beta's]] and Epsilon Phi's Chapter Alumni Advisor and is the current chapter advisor for [[Epsilon Rho]] chapter at Northern Kentucky University. Recently, Chris served as one of the keynote speakers for the 2010 Mid South Regional Conference along with Ted Daniels.<br /> <br /> Chris currently lives in Elsmere, Kentucky and works at the University of Cincinnati . He was married to his college sweetheart on June 7,2008.<br /> <br /> == National Involvement ==<br /> * [[2005 Grand Chapter Conference|Grand Chapter]], 2005<br /> * [[Mid South Regional Conference]], 2006<br /> * [[National Chapter Development Committee]], 2006<br /> * [[2006 National Convention]], 2006<br /> * [[Mid South Regional Conference]], 2007<br /> * [[2006 Grand Chapter]] Delegate, 2006<br /> * [[National Development Committee]], 2007-2009<br /> * Nominee for [[Vice President of Chapter Development]],2008<br /> * [[Mid South Regional Conference]], 2010<br /> <br /> == Bigs and Littles ==<br /> Chris' Big Brother is [[Amanda Earnest]], who is now working doing graphic design at Auburn University.<br /> <br /> Chris has 3 Little Brothers:<br /> * Little 1, [[Ginny Beiting]],Alumna<br /> * Little 2, [[Sarah Sharp]], Alumna<br /> * Little 3, [[Kelly Gripshover]], Alumna<br /> <br /> Chris' family was once the smallest family in Gamma Beta with only two members and within two semesters it grew to the largest. His family colors are red, green, and blue, which were the favorite colors of the three little brothers. The family mascot is the Beaver.<br /> <br /> [[Image:meandlils.jpg|thumb|450px|center|Chris and his Lil Brothers]]<br /> <br /> == Other Interesting Facts ==<br /> *Chris's nickname at Gamma Beta is &quot;The Godfather&quot; due to his ability to pick up numerous lils and also for eliminating people while playing &quot;Mafia!&quot;<br /> <br /> *Chris also serves as a Risk Management facilitator, presenting workshop on chapter risk management issues<br /> <br /> &lt;!-- Please do not remove the &quot;Members&quot; category tag below. If you wish to add category tags for &quot;Alumni Members&quot; or &quot;Collegiate Members&quot; please do so as appropriate, or ask for help on your talk page. --&gt;<br /> <br /> [[Category:Members]]<br /> [[Category:Alumni Members]]<br /> [[Category:Gamma Beta Members]]<br /> [[Category:Gamma Beta Alumni Members]]<br /> [[Category:Gamma Beta Chapter]]<br /> [[Category:2008 National Council Nominees]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Christopher_McCoy&diff=41950 Christopher McCoy 2010-04-08T04:55:37Z <p>Phisig228: /* Alumni Years to Present */</p> <hr /> <div>{{Infobox Brother<br /> | image = Meandkim.jpg<br /> | caption = Chris and his wife, Kimberly <br /> | name = Christopher McCoy <br /> | chapter = Gamma Beta<br /> | school = Morehead State University<br /> | inducted = Spring 2004<br /> | rollnumber = &amp;#915;&amp;#914; 228<br /> | alumnichapter = <br /> | honorarychapter = <br /> | birth_date = November 16, 1983<br /> | major = <br /> | spouse = Kimberly McCoy<br /> | nicknames = <br /> | awards = Most Active Alumni, Brother of the Year, Most Dedicated Brother<br /> }}<br /> <br /> '''Christopher McCoy''' (born 16 November [[1983]]) is an Alumnus Member of [[Gamma Beta Chapter]] (&amp;#915;&amp;#914; 228) at [http://www.moreheadstate.edu Morehead State University]. <br /> <br /> == Early Fraternity Life and Career ==<br /> Chris enrolled at Morehead State University during Fall semester in 2002 after graduating from Jackson High School in Jackson, Ohio. During his first semester of college, Chris joined Pi Kappa Phi fraternity as a way to meet new people on campus. After spending time in Greek Life, Chris wanted to meet a new group of people and decided to attend a Phi Sigma Pi recruitment event. McCoy joined Phi Sigma Pi during the Spring 2004 semester. He was one of four members of the Tau class and served as the class vice president.<br /> <br /> == Collegiate Years at Gamma Beta Chapter ==<br /> Chris served [[Gamma Beta]] as the risk management chair, fundraising chair, Initiate Advisor, and President. Chris was a member of the peanut gallery during [[2005 Grand Chapter Conference|Grand Chapter 2005]] and was the chapter's delegate during [[2006 Grand Chapter Conference|Grand Chapter 2006]]. Chris took part in the drafting of several documents that the chapter still uses today. He drafted the chapter's risk management policy, initiate policy, recruitment policy, and co-author the chapter alumni advisory board plan with Brother [[Jesse Howard]]. He also wrote the ceremony for [[Gamma Beta|Gamma Beta's]] Key Exchange for Big and Lil brothers. Chris lead the chapter through a period of recruitment growth during his term as recruitment/initiate advisor. During his term, 25 members were inducted into [[Gamma Beta Chapter]] which more than doubled the chapter size. Chris also was the contact for the chapter starting their Bingo fundraiser. Chris was awarded Brother of the Year in 2006, best Big/Lil with Lil [[Kelly Gripshover]] in 2006, and Most Dedicated Brother at Mid-South Regionals in 2006.<br /> <br /> == Alumni Years to Present ==<br /> After graduation, Chris has stayed active within Phi Sigma Pi. He joined the [[National Development Committee]] and has served as [[Gamma Beta|Gamma Beta's]] and Epsilon Phi's Chapter Alumni Advisor and is the current chapter advisor for [[Epsilon Rho]] chapter at Northern Kentucky University. Recently, Chris served as one of the keynote speakers for the 2010 Mid South Regional Conference along with Ted Daniels.<br /> <br /> Chris currently lives in Elsmere, Kentucky and works at the University of Cincinnati . He was married to his college sweetheart on June 7,2008.<br /> <br /> == National Involvement ==<br /> * [[2005 Grand Chapter Conference|Grand Chapter]], 2005<br /> * [[Mid South Regional Conference]], 2006<br /> * [[National Chapter Development Committee]], 2006<br /> * [[2006 National Convention]], 2006<br /> * [[Mid South Regional Conference]], 2007<br /> * [[2006 Grand Chapter]] Delegate, 2006<br /> * [[National Development Committee]], 2007-2009<br /> * Nominee for [[Vice President of Chapter Development]],2008<br /> <br /> == Bigs and Littles ==<br /> Chris' Big Brother is [[Amanda Earnest]], who is now working doing graphic design at Auburn University.<br /> <br /> Chris has 3 Little Brothers:<br /> * Little 1, [[Ginny Beiting]],Alumna<br /> * Little 2, [[Sarah Sharp]], Alumna<br /> * Little 3, [[Kelly Gripshover]], Alumna<br /> <br /> Chris' family was once the smallest family in Gamma Beta with only two members and within two semesters it grew to the largest. His family colors are red, green, and blue, which were the favorite colors of the three little brothers. The family mascot is the Beaver.<br /> <br /> [[Image:meandlils.jpg|thumb|450px|center|Chris and his Lil Brothers]]<br /> <br /> == Other Interesting Facts ==<br /> *Chris's nickname at Gamma Beta is &quot;The Godfather&quot; due to his ability to pick up numerous lils and also for eliminating people while playing &quot;Mafia!&quot;<br /> <br /> *Chris also serves as a Risk Management facilitator, presenting workshop on chapter risk management issues<br /> <br /> &lt;!-- Please do not remove the &quot;Members&quot; category tag below. If you wish to add category tags for &quot;Alumni Members&quot; or &quot;Collegiate Members&quot; please do so as appropriate, or ask for help on your talk page. --&gt;<br /> <br /> [[Category:Members]]<br /> [[Category:Alumni Members]]<br /> [[Category:Gamma Beta Members]]<br /> [[Category:Gamma Beta Alumni Members]]<br /> [[Category:Gamma Beta Chapter]]<br /> [[Category:2008 National Council Nominees]]</div> Phisig228 https://wiki.phisigmapi.org/pspwiki/index.php?title=Christopher_McCoy&diff=32887 Christopher McCoy 2009-07-27T17:55:32Z <p>Phisig228: /* Alumni Years to Present */</p> <hr /> <div>{{Infobox Brother<br /> | image = Meandkim.jpg<br /> | caption = Chris and his wife, Kimberly <br /> | name = Christopher McCoy <br /> | chapter = Gamma Beta<br /> | school = Morehead State University<br /> | inducted = Spring 2004<br /> | rollnumber = &amp;#915;&amp;#914; 228<br /> | alumnichapter = <br /> | honorarychapter = <br /> | birth_date = November 16, 1983<br /> | major = <br /> | spouse = Kimberly McCoy<br /> | nicknames = <br /> | awards = Most Active Alumni, Brother of the Year, Most Dedicated Brother<br /> }}<br /> <br /> '''Christopher McCoy''' (born 16 November 1983) is an Alumnus Member of [[Gamma Beta Chapter]] (&amp;#915;&amp;#914; 228) at [http://www.moreheadstate.edu Morehead State University]. <br /> <br /> == Early Fraternity Life and Career ==<br /> Chris enrolled at Morehead State University during Fall semester in 2002 after graduating from Jackson High School in Jackson, Ohio. During his first semester of college, Chris joined Pi Kappa Phi fraternity as a way to meet new people on campus. After spending time in Greek Life, Chris wanted to meet a new group of people and decided to attend a Phi Sigma Pi recruitment event. McCoy joined Phi Sigma Pi during the Spring 2004 semester. He was one of four members of the Tau class and served as the class vice president.<br /> <br /> == Collegiate Years at Gamma Beta Chapter ==<br /> Chris served [[Gamma Beta]] as the risk management chair, fundraising chair, Initiate Advisor, and President. Chris was a member of the peanut gallery during [[2005 Grand Chapter Conference|Grand Chapter 2005]] and was the chapter's delegate during [[2006 Grand Chapter Conference|Grand Chapter 2006]]. Chris took part in the drafting of several documents that the chapter still uses today. He drafted the chapter's risk management policy, initiate policy, recruitment policy, and co-author the chapter alumni advisory board plan with Brother [[Jesse Howard]]. He also wrote the ceremony for [[Gamma Beta|Gamma Beta's]] Key Exchange for Big and Lil brothers. Chris lead the chapter through a period of recruitment growth during his term as recruitment/initiate advisor. During his term, 25 members were inducted into [[Gamma Beta Chapter]] which more than doubled the chapter size. Chris also was the contact for the chapter starting their Bingo fundraiser. Chris was awarded Brother of the Year in 2006, best Big/Lil with Lil [[Kelly Gripshover]] in 2006, and Most Dedicated Brother at Mid-South Regionals in 2006.<br /> <br /> == Alumni Years to Present ==<br /> After graduation, Chris has stayed active within Phi Sigma Pi. He joined the [[National Development Committee]] and has served as [[Gamma Beta|Gamma Beta's]] and Epsilon Phi's Chapter Alumni Advisor and is the current chapter advisor for [[Epsilon Rho]] chapter at Northern Kentucky University.<br /> <br /> Chris currently lives in Elsmere, Kentucky and works at Northern Kentucky University. He was married to his college sweetheart on June 7,2008.<br /> <br /> == National Involvement ==<br /> * [[2005 Grand Chapter Conference|Grand Chapter]], 2005<br /> * [[Mid South Regional Conference]], 2006<br /> * [[National Chapter Development Committee]], 2006<br /> * [[2006 National Convention]], 2006<br /> * [[Mid South Regional Conference]], 2007<br /> * [[2006 Grand Chapter]] Delegate, 2006<br /> * [[National Development Committee]], 2007-2009<br /> * Nominee for [[Vice President of Chapter Development]],2008<br /> <br /> == Bigs and Littles ==<br /> Chris' Big Brother is [[Amanda Earnest]], who is now working doing graphic design at Auburn University.<br /> <br /> Chris has 3 Little Brothers:<br /> * Little 1, [[Ginny Beiting]],Alumna<br /> * Little 2, [[Sarah Sharp]], Alumna<br /> * Little 3, [[Kelly Gripshover]], Alumna<br /> <br /> Chris' family was once the smallest family in Gamma Beta with only two members and within two semesters it grew to the largest. His family colors are red, green, and blue, which were the favorite colors of the three little brothers. The family mascot is the Beaver.<br /> <br /> [[Image:meandlils.jpg|thumb|450px|center|Chris and his Lil Brothers]]<br /> <br /> == Other Interesting Facts ==<br /> *Chris's nickname at Gamma Beta is &quot;The Godfather&quot; due to his ability to pick up numerous lils and also for eliminating people while playing &quot;Mafia!&quot;<br /> <br /> *Chris also serves as a Risk Management facilitator, presenting workshop on chapter risk management issues<br /> <br /> &lt;!-- Please do not remove the &quot;Members&quot; category tag below. If you wish to add category tags for &quot;Alumni Members&quot; or &quot;Collegiate Members&quot; please do so as appropriate, or ask for help on your talk page. --&gt;<br /> <br /> [[Category:Members]]<br /> [[Category:Alumni Members]]<br /> [[Category:Gamma Beta Members]]<br /> [[Category:Gamma Beta Alumni Members]]<br /> [[Category:2008 National Council Nominees]]</div> Phisig228