Chapter Officers

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This page is a resource for various bylaw sections relating to Chapter Officers and their responsibilities. This is not a comprehensive list. It is intended to show different ways Chapters use Offices as outlined in their bylaws. In each section there is a link to view actual sections of Chapter bylaws that you can use within your own Chapter.

Officer Requirements

Eligibility

Some Chapters outline eligibility requirements to run for some or all of their offices. These typically relate to amount of time candidates have been an Active Member. Additionally some Chapters outline exceptions to their eligibility requirements for unique situations.

Example: "Candidates for president must have at least two (2) full semesters of Active Membership (not including the semester of induction) and have served on the Executive Board for at least one (1) semester."

Example: "The office of President must be filled by an individual who has previously served on the Executive Board or held a leadership position within the chapter (such as a Committee Head position). Unanimous approval must be given by the Executive Board one week prior to nomination if the requirements are not met to exempt the nominee from said rules."

See: Requirements in this Google Document.

Election Process

Some Chapters outline specific processes for holding elections of each office.

Example: "A. A simple majority of the Active Members present at a regular meeting shall be required to elect Executive Board Members.
B. Election of Executive Board Members shall be held at a regularly scheduled meeting with nomination having been taken from the floor at the previous Chapter meeting. If an office fails to garner nomination of an Active Member, then nominations for that office may be taken at the regularly scheduled meeting in which elections are being held.
C. Executive Board Members shall be elected no later than the fourth to the last meeting before the end of the spring academic semester to insure officer transition.
D. Executive Board Members shall be elected and installed each academic year to serve for the ensuing term of office. The term of office shall be one (1) year, from July 1st to June 30th. The old officer must facilitate an officer transition program that is 4 weeks in duration."

See: Election Process in this Google Document.

Requirements

Some Chapters outline additional requirements for all officers.

Example: "All Executive Board members will miss no more than three absences for any reason at all mandatory events, Brother meetings, and Executive Board meetings. Failure to comply will result in the officer being removed from their position."

See: Election Process in this Google Document.

Officers

President

The following are responsibilities for Chapter Presidents that go beyond what is listed in the National Constitution Article XI.

Example: TEXT

See: Presidents in this Google Document.

Vice President

The following are responsibilities for Chapter Vice Presidents that go beyond what is listed in the National Constitution Article XI.

Example: "TEXT"

See: Vice Presidents in this Google Document.

Secretary

Sole Secretary

Some Chapters have one Secretary. The following are responsibilities for Chapter Secretaries that go beyond what is listed in the National Constitution Article XI.

Example: "Arriving thirty (30) minutes after a brother is expected at a Fundraising or Service event will add one (1) hour to the brother’s required hours. Arriving more than one hour (1) late to an expected arrival time will add the equivalent amount of time to a brother’s requirement, with a maximum penalty of five hours per event."

See: TEXT in this Google Doc.

Split Secretaries

Some Chapters split their Secretary role into two unique offices with different responsibilities. The following are responsibilities for Chapter Secretaries that go beyond what is listed in the National Constitution Article XI.

Example: "TEXT"

See: TEXT in this Google Doc.

Treasurer

The following are responsibilities for Chapter Treasurers that go beyond what is listed in the National Constitution Article XI.

Initiate Advisor

The following are responsibilities for Chapter Initiate Advisors that go beyond what is listed in the National Constitution Article XI.

Historian

The following are responsibilities for Chapter Historians that go beyond what is listed in the National Constitution Article XI.

Example: "TEXT."

For examples of bylaw best practices see Treasurers in this Google Document.

Brother At Large

The following are responsibilities for Chapter Brother At Larges that go beyond what is listed in the National Constitution Article XI.

Example: TEXT

Unique Positions

The following are responsibilities for Chapter Treasurers that go beyond what is listed in the National Constitution Article XI.

See: Failure to Meet Attendance requirements in this Google Document.