https://wiki.phisigmapi.org/pspwiki/index.php?title=Corresponding_Secretary&feed=atom&action=history Corresponding Secretary - Revision history 2024-03-29T10:10:29Z Revision history for this page on the wiki MediaWiki 1.31.0 https://wiki.phisigmapi.org/pspwiki/index.php?title=Corresponding_Secretary&diff=62017&oldid=prev Jonah: moved The Corresponding Secretary to Corresponding Secretary: proper office name 2012-02-08T22:15:56Z <p>moved <a href="/pspwiki/index.php?title=The_Corresponding_Secretary" class="mw-redirect" title="The Corresponding Secretary">The Corresponding Secretary</a> to <a href="/pspwiki/index.php?title=Corresponding_Secretary" title="Corresponding Secretary">Corresponding Secretary</a>: proper office name</p> <table class="diff diff-contentalign-left" data-mw="interface"> <tr class="diff-title" lang="en"> <td colspan="1" style="background-color: #fff; color: #222; text-align: center;">← Older revision</td> <td colspan="1" style="background-color: #fff; color: #222; text-align: center;">Revision as of 22:15, 8 February 2012</td> </tr><tr><td colspan="2" class="diff-notice" lang="en"><div class="mw-diff-empty">(No difference)</div> </td></tr></table> Jonah https://wiki.phisigmapi.org/pspwiki/index.php?title=Corresponding_Secretary&diff=31825&oldid=prev Kwillia at 22:01, 29 June 2009 2009-06-29T22:01:00Z <p></p> <table class="diff diff-contentalign-left" data-mw="interface"> <col class="diff-marker" /> <col class="diff-content" /> <col class="diff-marker" /> <col class="diff-content" /> <tr class="diff-title" lang="en"> <td colspan="2" style="background-color: #fff; color: #222; text-align: center;">← Older revision</td> <td colspan="2" style="background-color: #fff; color: #222; text-align: center;">Revision as of 22:01, 29 June 2009</td> </tr><tr><td colspan="2" class="diff-lineno" id="mw-diff-left-l10" >Line 10:</td> <td colspan="2" class="diff-lineno">Line 10:</td></tr> <tr><td class='diff-marker'>&#160;</td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>* Trains and assists their successor.</div></td><td class='diff-marker'>&#160;</td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>* Trains and assists their successor.</div></td></tr> <tr><td class='diff-marker'>&#160;</td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'>&#160;</td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;">==Important Information for the Secretary==</ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;">* '''Submissions of Forms/Monies:'''</ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;">Submit forms, dues, and fees by due dates to avoid delinquency fines, and to remain in good standing with the fraternity. Mark due dates on your chapter’s planning calendar as a reminder. Forms and monies must be received by, or postmarked no later than midnight of the due date to avoid delinquency fines. Make sure all required information is complete and mail-in forms have all signatures. Make copies of all forms, checks, or money orders submitted. It is suggested that hard-copy forms and checks be sent certified mail with return receipt or next day (2nd) if necessary. Keep lines of communication open between officers and between officers and Region Consultants/Office Manager in regards to problems which may arise in timely submission of forms and monies.</ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;"></ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;">* '''Semester/Quarter Membership Information:''' </ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;">If a name is missing, call the National Headquarters so that it may be entered. Resigned is now a member status. A chapter must vote to expel a student who is disaffiliating. Nationally Inactive Members are those members who are inactive because they are not in residence; they are exempt from paying National Dues. Locally Inactive Members are those members who are inactive for a semester/quarter because of extreme circumstances as defined by the chapter; they are still required to pay National Dues. Please print a copy of the online membership information after it is complete, and submit with your chapter’s National Dues payment. </ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;"></ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;">* '''National Dues:'''</ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;">mail to National Headquarters. Semester schools: $54/active member per semester; Quarter schools: $36/active member per quarter</ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;"></ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;">*&#160; '''New Member Information:'''</ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;">Initiation date must be complete (month, day, year). Complete date of birth must be entered (month, day, year). Please enter the correct spelling of new members’ names, using the correct upper and lower case. There is a $15.00 charge for a shingle which must be reprinted because the name and/or initiation date was submitted incorrectly.</ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;"></ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;">* '''Induction Dues and Fees:'''</ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;">Mail to National Headquarters. Semester schools: $149/new member per semester; Quarter schools: $131/new member per quarter. Chapter Officers Information: Current officers will be listed even after the next term’s officers have been entered. When changing officers for the next term, use the “edit profile” tab, enter each officer, even if a person will be holding the same office for the next term. It is important to enter email addresses, especially for the President, Secretary and Treasurer. Please enter the current school address for the President. </ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;"></ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;">* '''Chapter End of Semester/Quarter Report:'''</ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;">This form is extremely important. It is used for the national office to review and assess chapters. Awards are also scored based on this form. A chapter that submits their Form 110 thirty days after the due date is not eligible for a national award; however, they are still scored so that they can be assessed to determine which areas need to be strengthened. NOTE: Beginning with the Fall Semester’s Form 110 due date of January 1, 2006, delinquency fines will be assessed if all items listed on the Form 110 checklist are not received by the due date.</ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;"></ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;">==How to handle submission problems==</ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;">The National Headquarters recognizes there may be times, when for one reason or another, a chapter may not be able to send their forms in on time, or meet their obligations for national dues or initiate fees by the due date. Form 20 &amp; 21 Brother Risk Management Agreement: must be received by the due date. Signatures should be obtained when national dues are collected. Extensions may be given for Form 20A &amp; 21A - Initiate Risk Management Agreements only if there will be a late pinning, or for National Dues/Induction Fees if there is a delay in receipt of a school-processed check. We understand the processing of school checks for national dues or initiate fees may take longer than anticipated. This may be avoided by submitting the request for payment to the school well in advance of the due date. If the school requires an invoice for checks, contact the Office Manager at the National Headquarters, so that the invoice may be sent to the school as soon as the information is received. If a chapter anticipates being late on submission of required forms/monies, the appropriate officer must contact the Office Manager before the due date to explain the situation</ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;">- each case will be reviewed on an individual basis. If the Office Manager has not heard from the chapter prior to the due date, the forms/dues/fees in question shall be considered late and delinquency fines will be assessed. Two weeks following the due date, a delinquency notice will be sent to the chapter’s senior officers accompanied by a $20.00 fine per outstanding form and for any outstanding monies. A second delinquency notice will be issued four weeks after the first late notice. This notice will carry an additional fine of $30.00 per outstanding form and $50.00 for outstanding dues and/or fees. The National office will use the postmark date on an envelope to determine if mail-in forms/monies are delinquent. For online forms, the actual submission date will be used. A chapter has six weeks after forms/monies are not received by their due date before the National Council may consider placing the chapter on probation.</ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;"></ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;">==Whom to contact if you need assistance==</ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;">contact the pspoffice@phisigmapi.org for:</ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;">* Requests for Form 20A/21A extensions</ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;">* Problems meeting due date for forms/dues/fees</ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;">* Questions on probation, suspension status</ins></div></td></tr> <tr><td colspan="2">&#160;</td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div><ins style="font-weight: bold; text-decoration: none;">* Payment arrangements</ins></div></td></tr> <tr><td class='diff-marker'>&#160;</td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'>&#160;</td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr> <tr><td class='diff-marker'>&#160;</td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>{{Disclaimer}}</div></td><td class='diff-marker'>&#160;</td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>{{Disclaimer}}</div></td></tr> </table> Kwillia https://wiki.phisigmapi.org/pspwiki/index.php?title=Corresponding_Secretary&diff=31819&oldid=prev Kwillia: New page: The role of the Phi Sigma Pi Corresponding Secretary is one of great responsibility. It can also be quite rewarding. The following document is a guideline to help you have a successful ter... 2009-06-29T21:45:41Z <p>New page: The role of the Phi Sigma Pi Corresponding Secretary is one of great responsibility. It can also be quite rewarding. The following document is a guideline to help you have a successful ter...</p> <p><b>New page</b></p><div>The role of the Phi Sigma Pi Corresponding Secretary is one of great responsibility. It can also be quite rewarding. The following document is a guideline to help you have a successful term as the Chapter Secretary. According to the Phi Sigma Pi National Constitution, there are eleven duties of the Chapter Secretary. It should be noted, however, that this document is not all-inclusive for each chapter. These should be considered the minimum duties and your school/chapter may choose to assign further duties at their discretion. <br /> <br /> ==About the Corresponding Secretary==<br /> '''The Corresponding Secretary:'''<br /> * Submits all reports and forms to the National Headquarters.<br /> * Preserves the chapter Bylaws and The Ritual.<br /> * Maintains communication through newsletters, announcements, phone chains and address lists.<br /> * Works closely with the Treasurer to ensure that all forms submissions match their respective dues and fees payments.<br /> * Presides over meetings in the absence of the President, Vice President, and Recording Secretary.<br /> * Trains and assists their successor.<br /> <br /> <br /> {{Disclaimer}}<br /> {{Resource Guides Footer}}<br /> [[Category:Resource Guides]]<br /> [[Category:Chapter President Resource Guide]]</div> Kwillia