DS 2005-11-28

Agenda for November 28, 2005

1. Call to order
2. Pledge
3. Roll
4. Minutes
5. Officer Reports
   1. President
   2. VP: Awards dinner
   3. Secretary
   4. Treasurer
   5. ECA
   6. Historian
   7. Parliamentarian
6. Committee Reports
   1. Rush
   2. Initiation
   3. Fundraising: Basketball t-shirts
   4. Service
   5. Social
   6. PR
   7. Awards and Scholarships
   8. Alumni
   9. Website: http://emeraldimp.ath.cx/pspds/
7. Finish bylaws
8. Standard Operating Procedures
9. Open floor
10. Adjourn

Announcements

• Awards sheets due tonight
• Checks to Andrew for Awards Dinner ($12.68)
• Awards Dinner is Dec 5th at 7:00 PM at BJ's on Pearl.
• Parade of Lights Dec 2nd and 3rd.
• 80s Skating: Dec 4
• Nip/Tuck party: Nov 29 at Kate W and Dre's

Minutes for November 28, 2005

Phi Sigma Pi National Honor Fraternity
Delta Sigma Chapter Meeting
Monday, November 28, 2005
Hellems 211

Meeting called to order at 8:12pm by President Scott Williams.

1. Pledge [8:12]
2. Roll [8:13]
3. Officer Reports
   1. President: Feedback [8:15]
   2. Vice President: Awards Dinner [8:16]
      • $12.68 to Andrew tonight
      • Upstairs at BJ’s, Dec 5
   3. Secretary: GPA Reports [8:17]
   4. ECA: Form 110 stuff due Dec 10 [8:18]
   5. Secretary (continued)
      • Minutes from November 21, 2005 read; approved with no objections [8:21]
   6. Historian: Send pictures for the scrapbook [8:21]
4. Committee Reports
   1. Rush [8:22]
      • Sign-up sheets need to be turned in
      • Flyers needed in residence halls, let Chris know if you can help
      • E-mails will come for tasks later
   2. Fundraising: Basketball game t-shirt sales sign-up [8:23]
   3. Service [8:23]
      • Holiday cards due next meeting at latest
      • Homeless shelter – Dec 18, sign-up
      • Caroling at Fraser Meadows – Dec 3, sign-up
   4. Social [8:25]
      • 80s skating – Dec 4, e-mail coming with details
      • Nip/Tuck night – Nov 29, 10:30pm, e-mail coming with directions
   5. PR: Newsletter materials needed by Sunday night, try for Friday [8:25]
   6. Awards and Scholarship [8:26]
      • Awards sheets – turn in to office
      • Brother of the Week: Marri
      • A-Train: Sabrina, Edain
   7. Website: Online event form on main page of brothers-only website [8:27]
5. Bylaws [8:28]
   1. Motion #46: To take the Bylaws and the Standard Operating Procedures from the table.
      • Geoffrey L.
      • Passed
   2. Motion #47: To limit debate to one minute per person, per speech.
      • Geoffrey L.
      • Passed
6. Standard Operating Procedures [8:37]
   1. Motion #48: To adopt the Standard Operating Procedures as presented by the Bylaws Committee, but striking Number 2 from the “Committees” Section, striking Numbers 1-5 and 8 from the “Events” Section, and with an additional section “Amending the SOP” at the end that reads “The SOP may be amended at any regular meeting with a 2/3 vote.” [see Addendum for final approved Standard Operating Procedures]
      • Geoffrey L.
      • Considered ad seriatim
        • General: Passed
        • Committees: Failed
        • Office Hours: Passed
        • Dues: Passed
        • Events: Passed
        • Initiate Event Requirements: Passed
        • Grade Reports: Passed
        • Meetings: Passed
        • Amending the SOP: Passed
7. Open Floor [9:50]
   1. Motion #49: To create a formal committee consisting of five members, including the chair. Members shall be chosen as outlined in Robert’s Rules of Order Newly Revised, page 476, persons nominated from the floor. The members of the committee will appoint their own chair. The committee is charged with the duties of: 1) selecting a venue for the dance, 2) selecting 3 possible weekends for the dance, 3) finding entertainment, 4) decorations, 5) food, and 6) any other miscellaneous things relating to the planning of formal. The committee should provide a report of the above items and an estimate of the cost on or before March 13, 2006. In addition, they shall provide a progress report on February 27, 2006. The committee can report at any other time at their convenience to obtain input from the chapter. Once formal has occurred, the committee shall be disbanded.
      • Chris B.
      • Passed
   2. Appointing Committee Members
      • Motion #50: To supercede Roberts Rules of Order and vote by writing top five on a ballot and then tallying the top five vote-getters.
        • Andrew P.
        • Passed
      • Marri, Ian, Lauren, Jamie, Edain
   3. Snap Cup
      

Meeting adjourned at 10:09pm

Respectfully submitted,
Jeremiah Sinning

ADDENDUM: APPROVED STANDARD OPERATING PROCEDURES
General
The Standard Operating Procedures govern Delta Sigma except where they conflict with the Delta Sigma bylaws or the National Constitution. When in conflict, these other documents take precedence. The SOP takes precedence over Robert’s Rule of Order when in conflict.
Office Hours

1. All officers are required to spend at least two hours per week in the office, in order to fulfill the UMC office hours requirement.
2. All committee chairs are required to spend at least one hour per week in the office, in order to fulfill the UMC office hours requirement.
3. If an officer holds a chair position as well as an office, (s)he shall be required to spend at least two hours per week in the office in order to fulfill the UMC office hours requirement.
   

Dues

1. Dues are set at $80 per semester per brother, to be divided: $25 for local dues, $54 for national dues, and $1 for the subrosa fund.
   

Events

1. The chapter may, at its discretion, consider national events as fulfillment of chapter requirements. This is done through a simple majority vote.
2. A brother may only get credit for one “bought” service event per semester. (Eg, Pink Lids, Pop Tabs)
   

Initiate Event Requirements
Initiates of Phi Sigma Pi are required to complete the following events:

1. 1 each: Academic, Fundraising, Chapter Service, Chapter Social, Pinning, Induction, Big Brother, and a Study Table.
2. In addition: pass the national exam (80%), 75% o initiate meetings, 75% of chapter meetings, serve on committee, GPA check, pay dues, and plan initiate project.
   

Grade Reports
Each brother is required to submit his/her grade report to the recording secretary by no later than the third chapter meeting. Grade reports should be submitted in the form of an unofficial CU transcript, which can be obtained off CUConnect. The brother’s name should be printed or written on the transcript to avoid confusion.
Meetings
To expedite the discussion and pro/con debates during meetings, the snapping of fingers shall be used to inform the audience of concurrence of opinion with the speaker and their remarks. Snapping of fingers shall in no way preclude one from engaging in discussion; rather the snapping of fingers shall be used so that similar arguments need not be voiced more than once.
Amending the SOP
The SOP may be amended at any regular meeting with a 2/3 vote.