National Constitution Article V

Article Summary: Article V of the National Constitution defines the Grand Chapter as an Assembly of Delegates and discusses the eligibility, selection, and rights and responsibilities of the delegates.

ARTICLE V: GRAND CHAPTER

Section 1: Authority

All final legislative powers of Phi Sigma Pi shall be vested in the Grand Chapter. The Grand Chapter shall be supreme in all matters pertaining to the Grand Chapter's affairs while in session and when not in session, carried out through the National Council and shall have the sole right to oversee and govern all Chapters of Phi Sigma Pi.

Section 2: Composition

The Grand Chapter shall be an assembly of Delegates comprised of representatives of each Collegiate Chapter and Alumni Chapter, representatives of the National Alumni Association and the National Officers. The National Officers shall serve as the Officers of the Grand Chapter.

Section 3: Chapter Delegates

Each Collegiate Chapter and Alumni Chapter of Phi Sigma Pi shall be required to send one (1) official Delegate to each meeting of the Grand Chapter. Each Collegiate Chapter and Alumni Chapter may also designate one (1) Alternate Delegate, who may assume the rights and responsibilities of the official Delegate as necessary. All official Delegates must be selected and reported to the National Office no later than two weeks prior to the scheduled Grand Chapter Meeting. Chapters shall be responsible for the Grand Chapter registration and other fees for the attendance of the official Delegate.

Section 4: National Alumni Association (NAA) Delegates

The National Alumni Association shall be represented by two (2) Delegates and two (2) Alternate Delegates who are Active Alumni or Honorary Members in good standing. These Delegates and Alternate Delegates shall be elected by the membership of the NAA at least fourteen (14) days prior to the registration deadline for the Grand Chapter Conference at which they will serve. The NAA shall be responsible for the Grand Chapter registration for the attendance of the Official Delegates and Alternate Delegates. The NAA Delegates and Alternates shall also serve in the Sanction Appeal Board Pool.

1. Nominations may be made by any NAA Member in good standing and shall be held open until thirty (30) days prior to the registration deadline for the Grand Chapter Conference at which they will serve.
2. The election period for NAA Delegates and Alternates shall be open immediately following the close of nominations.
3. Each NAA Member shall select, in order of preference, up to four choices from the available nominees.
4. Elections shall be held using an instant run-off system, selecting the top four nominees, ordered by preference. The top two nominees shall serve as the NAA Delegates. The next two nominees shall serve as the NAA Alternates.
5. The execution of the voting process shall be determined by the National Office, and may be held via electronic voting method.

Section 5: Rights and Responsibilities

Each official Delegate and Alternate Delegate shall be an Active Member in good standing. In no case shall a Delegate represent more than one Chapter or Alumni Organization. In all sessions of the Grand Chapter, each National Officer, Collegiate Chapter, Alumni Chapter and National Alumni Association Delegate in good standing shall have one (1) vote.

Section 6: Reimbursement of Travel Expenses

The National Council shall have the authority to pay all or part of the expenses incurred by Delegates and/or National Officers in attending any session of the Grand Chapter, provided that adequate funds exist, as determined by the National Council.