Proposal-201010-pres-01
- Council Member Name: Jonah Goodman
- Council Position—Proposal Number: National President - 01
- Meeting Date for Proposal: email, November 2010
- Objective this proposal falls under: Risk Management
- What costs are associated with this proposal? (if none state "none") none
- Additional Pertinent Information: (if none state "none")
- Intent: The intent of this proposal is to ensure that Chapters are submitting both their Form 20 and 20a, our anti-hazing agreements for Brothers and prospective members. Chapter's who are delinquent with submitting these forms often have completed significant portions if not their entire initiate program before it is rectified. These changes will ensure that all Members and prospective Members are aware of our anti-hazing stances and will create a stronger membership program within our Chapters. Chapters are encouraged to take whatever local action they feel appropriate for individual Members who may cause a Chapter to be late or delinquent with these form submissions.
- What is the motion to be made on this? Move to amend the National Operating Policies with the following;
Chapter Violations
If the appropriate materials required of a chapter are not postmarked or electronically marked on or before the designated due dates, the items will be considered late. When a chapter is late with dues, fees, or forms with the exception of forms 20/21 and 20A/21A (Brotherhood Risk Management Agreement), the National Headquarters shall send a notice of delinquency two weeks following the due date to the chapter president and the officer(s) pertinent to the violation (i.e., for forms, the secretary; for monies, the treasurer). This letter will be accompanied by a fine of $20.00 per outstanding form and for any outstanding monies.
A second letter of delinquency and warning of probation will be issued four weeks after the first late notice. This will carry a fine of $30.00 per outstanding form and $50.00 for any outstanding amount of monies.
If the violation and subsequent fines are not resolved within six weeks after the original due date, the National Council may discuss taking disciplinary action against the chapter.
In the event a member / prospective member submits a late or incomplete form 20/21 or form 20/21A the chapter shall be placed on probation. Probation may be lifted by National Council upon full completion and submission of these delinquent forms.
If the form 20/21 or form 20/21A violation is not resolved within two weeks after the original due date the chapter shall be placed on national suspension and their Initiate program shall not continue until the chapter's suspension has been lifted.
Any Chapter whose Initiate program is suspended shall refund any locally set fees to prospective members in their program at that time. That National organization may refund any collected nationally set Initiate fees to prospective members via the Chapter treasury. Refunds shall not be distributed to prospective members who fail to sign their Form 20/21A.
The total monetary value of all fines owed by a chapter at any given time shall not exceed $500.
Any chapter that does not send a delegate to Grand Chapter shall be fined $350 plus the cost of one convention registration and placed on probation until the total fine is paid in full and the chapter has met the requirements set forth by the National Council. The convention registration fee shall not be counted towards the maximum $500 fine limit.
All Chapter fines will be donated directly to the Richard Cecil Todd and Clauda Pennock Todd Tripod Scholarship Endowment Fund.
Member Violations
In the event of a Member failing to sign off on the chapter's form 20/21 by the due date they shall be placed on national probation and shall be ineligible to be a 'big Brother' for a prospective member for that quarter or semester.
In the event of a Member failing to sign off on the chapter's form 20/21 within two weeks of the original due date that Member shall be placed on national suspension. Any member placed on national suspension for failure to sign off on their chapter's form 20/21 shall also be removed from any elected office for a duration of two consecutive semesters or three quarters and shall be ineligible to be a 'big Brother' for any prospective member for a duration of two consecutive semesters or three quarters.
In the event of a prospective member failing to sign off on the form 20A/21A they shall be removed from the Initiation program.
