Proposal-20121103-vpcd-01
- Council Member Name: David Serafini
- Council Position—Proposal Number: 20131123-VPCD-01
- Meeting Date for Proposal: November 23, 2013
- Objective this proposal falls under: Pride, Professionalism and Respect 5.0 / Dialogue and Collaboration 5.0 / Long-Term Planning and Sustainability 9.0
- Proposal For: Creation and Schedule of Chapter Development Roundtable Discussion
- What costs are associated with this proposal? None
- Additional Pertinent Information: This proposal establishes the scope and timeline for a series of online roundtables that cover the following subjects related to Chapter Development:
1. Chapters that were Chartered during the 2012-2013 academic year 2. Challenges facing relatively small Chapters 3. Transitions and Training of new Chapter Officers and Committee Heads
- Purpose: The purpose of this proposal is to host four online roundtables related to the above subjects related to Chapter Development within Phi Sigma Pi. They represent three important topics which multiple Chapters may face and address in a variety of ways. The roundtables will provide a platform for shared experiences, best practices, advice from peers, and potential solutions to any challenges which may be associated with these subjects.
Ideas, best practices, and suggestions which come from these roundtables may then be incorporated into current or future Chapter Leadership and Development Manuals and resources, both in print and online.
The roundtables may include, but are not limited to, the following subtopics within the above listed subjects:
1, Recruitment and Retention 2. Fundraising 3. Alumni Involvement 4. Tripod events (i.e. Scholarship events) 5. Leadership Development
- Timeline: Mindful of the fact that Region Conferences are held in the Spring semester, in addition to the variety of times during the Spring semester in which Spring Break occurs, a monthly schedule will still optimally work the best, with one roundtable held in the months of February and March, and two in April (explained below). A timeline and description follows:
1. February: Team Zeta: Chapters Chartered in 2012-2013 Roundtable discussion with members of the final phase of “Team Zeta,” representing Zeta Tau, Zeta Upsilon, Zeta Phi, Zeta Chi, Zeta Psi, and Zeta Omega. Topics may include any challenges faced during the Chartering process, shared experiences, advice for future Colonies and new Chapters.
2. March: Small Chapter Challenges A roundtable discussion involving representatives of Chapters numbering less than twenty Brothers. Topics may include those previously listed under “Purpose” above, as they are most pertinent to Chapters of this size.
3. April: Officer Training and Transition A roundtable discussion to share best practices and experiences involving the transition of Executive Board members leading up to and following Chapter elections.
4. April: Committee Head Training and Transition A roundtable discussion to share best practices and experiences involving the transition of standing and/or specially called Committee Heads leading up to and following Chapter elections or appointment.
This topic was, out of necessity, split into two different discussions. Although there will be some overlap in topics discussed, the role of Chapter officers and Chapter Committee Heads are inherently different.
- Meeting Process and Implementation: Meetings will be held online via Google Hangout with up to ten (10) participants total including the host. Each roundtable will be scheduled to last between sixty and ninety minutes. They will be hosted by the Vice President of Chapter Development or other personnel as deemed appropriate by the National Council.
Participants in each roundtable will differ according to the subject. The assistance of National Staff will be necessary in identifying those Chapters which would benefit most from roundtables two through four.
- What is the motion to be made on this? I move to accept the Chapter Development Roundtable Proposal.
