Recording Secretary

About the Recording Secretary

The Recording Secretary-

• Keeps accurate records, reports, and minutes of all chapter and executive board meetings.
• Preserves chapter roll book.
• Organizes all chapter records and files.
• Presides over meetings in the absence of the President and Vice President.
• Trains and assists their successor.

Important Information for the Secretary

• Submissions of Forms/Monies:

Submit forms, dues, and fees by due dates to avoid delinquency fines, and to remain in good standing with the fraternity. Mark due dates on your chapter’s planning calendar as a reminder. Forms and monies must be received by, or postmarked no later than midnight of the due date to avoid delinquency fines. Make sure all required information is complete and mail-in forms have all signatures. Make copies of all forms, checks, or money orders submitted. It is suggested that hard-copy forms and checks be sent certified mail with return receipt or next day (2nd) if necessary. Keep lines of communication open between officers and between officers and Region Consultants/Office Manager in regards to problems which may arise in timely submission of forms and monies.

• Semester/Quarter Membership Information:

If a name is missing, call the National Headquarters so that it may be entered. Resigned is now a member status. A chapter must vote to expel a student who is disaffiliating. Nationally Inactive Members are those members who are inactive because they are not in residence; they are exempt from paying National Dues. Locally Inactive Members are those members who are inactive for a semester/quarter because of extreme circumstances as defined by the chapter; they are still required to pay National Dues. Please print a copy of the online membership information after it is complete, and submit with your chapter’s National Dues payment.

• National Dues:

mail to National Headquarters. Semester schools: $54/active member per semester; Quarter schools: $36/active member per quarter

• New Member Information:

Initiation date must be complete (month, day, year). Complete date of birth must be entered (month, day, year). Please enter the correct spelling of new members’ names, using the correct upper and lower case. There is a $15.00 charge for a shingle which must be reprinted because the name and/or initiation date was submitted incorrectly.