Recording Secretary
About the Recording Secretary
The Recording Secretary-
- Keeps accurate records, reports, and minutes of all chapter and executive board meetings.
- Preserves chapter roll book.
- Organizes all chapter records and files.
- Presides over meetings in the absence of the President and Vice President.
- Trains and assists their successor.
Important Information for the Secretary
- Submissions of Forms/Monies:
Submit forms, dues, and fees by due dates to avoid delinquency fines, and to remain in good standing with the fraternity. Mark due dates on your chapter’s planning calendar as a reminder. Forms and monies must be received by, or postmarked no later than midnight of the due date to avoid delinquency fines. Make sure all required information is complete and mail-in forms have all signatures. Make copies of all forms, checks, or money orders submitted. It is suggested that hard-copy forms and checks be sent certified mail with return receipt or next day (2nd) if necessary. Keep lines of communication open between officers and between officers and Region Consultants/Office Manager in regards to problems which may arise in timely submission of forms and monies.
- Semester/Quarter Membership Information:
If a name is missing, call the National Headquarters so that it may be entered. Resigned is now a member status. A chapter must vote to expel a student who is disaffiliating. Nationally Inactive Members are those members who are inactive because they are not in residence; they are exempt from paying National Dues. Locally Inactive Members are those members who are inactive for a semester/quarter because of extreme circumstances as defined by the chapter; they are still required to pay National Dues. Please print a copy of the online membership information after it is complete, and submit with your chapter’s National Dues payment. National Dues: mail to National Headquarters. Semester schools: $54/active member per semester; Quarter schools: $36/active member per quarter
