Chapter Advisors
This page is a resource for various examples of bylaw sections relating to Faculty Advisors and Alumni Advisors. This is not a comprehensive list. It is intended to show different ways Chapters use and elect Advisors as outlined in their bylaws. In each section there is a link to view additional sections relating to that Office that your Chapter can borrow or modify for their own use. The National Constitution outlines requirements for both of these roles in National Constitution Article IX Collegiate Chapters.
Contents
Faculty Advisor
Responsibilities
Some Chapters outline responsibilities they want their Faculty Advisor(s) to fulfill. These typically outline their involvement in meetings and events, areas where they are encouraged to offer advice, as well as additional roles they have deemed important.
- Example: "The duties of the Chapter Advisor(s) are to advise and counsel the chapter and the members, the advisor must be a full-time administrator, faculty or staff member of the University. The chapter advisor(s) shall serve the best interests of Phi Sigma Pi, the Chapter, and its members. The Chapter Advisor(s) must reasonably attempt to ensure that all business conducted by the Chapter meets University policies. At least one of the sheltering institution’s staff shall be designated official Chapter Advisor."
- Example: "Serve as a mentor to the organization, providing guidance to the officers and members in the development and implementation of programs and activities, as well as University policy and procedure."
- Example: "Advisors are non-voting members of the Organization."
See: [X| Requirements] in this Google Document.
Alumni Advisor
Responsibilities
Some Chapters outline responsibilities they want their Alumni Advisor(s) to fulfill. These typically outline their involvement in meetings and events, areas where they are encouraged to offer advice, as well as additional roles they have deemed important.
- Example: "1. Be an active advisor and resource for the Chapter
2. Offer suggestions for Chapter improvement
3. Contact the Regional Consultant in the beginning months of their term to introduce themselves
4. Check in with the Chapter at least once to be an informed advisor, via email or phone to the President
5. Attend 1 Chapter event per semester
6. Work with the Alumni Committee to publish all newsletters to Alumni
7. Encourage Alumni involvement in the Chapter"
- Example: "1. The Alumni Advisor(s) is expected to be reasonably available to the Officers and leadership of the Chapter for the purposes of: giving advice about Chapter issues; offering an alumni-related perspective; answering questions about the history of the Chapter; answering questions about process and procedure for the Chapter; provide information about the National perspective of Phi Sigma Pi; and continuing the dissemination of knowledge from previous generations. He/She is expected to fulfill any other reasonable duties the Chapter or the Executive Board delegates, having given due consideration to realistic personal and professional time restraints on the Alumni Advisor(s). The Chapter or the Executive Board may authorize him/her to officially represent the Chapter in whatever ways it sees fit. It is the joint duty of the Alumni Advisor and the Chapter leadership to keep the Alumni Advisor(s) informed about Chapter business.
2. The Alumni Advisor(s) shall be an official representative of the Chapter for the purposes delegated to him/her, but shall not be allowed to vote at any business or Executive Board meeting."
See: [X| Requirements] in this Google Document.
Review Process
Some Chapters outline processes to for the Chapter and Advisor(s) to provide feedback on the role and make recommendations for improvements for the relationship.
- Example: "A formal letter will be mailed to the alumni advisor informing them they are not in good standing with the fraternity, and a list of the unmet requirements will be listed in the letter along with a copy of the fraternal bylaws over that position.
If no improvement has occurred after 6 weeks of the alumni advisor being contacted through the following procedure outline in section A then a hearing will be called between the executive board members to discuss and vote on the removal of the officer in position."
