Proposal-20111119-staff-04

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• Council Member Name: Staff
• Council Position—Proposal Number: Staff-04
• Meeting Date for Proposal: November 19, 2011
• Objective this proposal falls under: n/a
• What costs are associated with this proposal? (if none state "none"): none
• Additional Pertinent Information (if none state "none"):
  • The proposed new Form 500 will be shared with National Council in advance.
  • Current processes and technological advances have made Forms 500-520 cumbersome in their current state and partially redundant. Reinventing them as a single form is more efficient and increases their usability.
  • Form 500 (in its current state) asks for contact and other information on each member of an alumni chapter, and Form 520 asks for a list of members and their roll numbers (no current alumni chapters use roll numbers).
  • Form 510 asks for a list of officers and their contact information, plus information on when they were elected and their terms.
  • Sharing the Forms 500-520 allows for two-way information transfer, as opposed to simply one way (alumni chapter to National Office). The National Office receives donations and therefore has a better idea of who among an alumni chapter's roster is an NAA member. The proposed format allows for easy sharing of that information.
• What is the motion to be made on this?
  • I move to consolidate Forms 500-520 into a new Form 500