National Risk Management Policy

National and Regional Event Risk Management Policy
Passed September 2004
Last Amended January 2012

Definitions

1. National Event: National Events are defined in Article XIII of the National Constitution as the Grand Chapter Conference and National Convention. Additionally Alumni Convention and the Alternative Break Project will be considered National Events for the purposes of this document.

2. Inter Chapter Event: Inter Chapter Events are events where Members from more than one Chapter or Association are participating. Alumni and Honorary Members of the host Chapter who are also Members of another Chapter or Association, shall be considered attendees of the host Chapter for the purposes of this document.

National Event Emergency Management

1. Each attendee will complete a liability waiver with emergency contact information, via a method selected by the National Office, to attend the National Event submitted to the National Office prior to registration.

2. In the event that an emergency situation occurs, a member of the National Council or National Staff shall be notified immediately. The National President and Executive Director shall be made aware of all emergency situations.

3. An incident report must be completed after any emergency situation by National Office.

4. The National Staff or a member of the National Council will ensure that prompt reporting to our insurance company, James R. Favor & Company, is completed.

National Event Attendee Regulations

1. People in attendance at any function of a National Event must be registered, have fully paid for the National Event or portion of that National Event, and have submitted the required liability waiver document to the National Office, unless otherwise permitted by the National Office.

2. Attendees must be Collegiate Members, Alumni Members, or special guests of Phi Sigma Pi. Collegiate Members and Alumni Members shall be responsible for the behavior of their guests. Initiates shall not be in attendance.

3. Attendees must maintain an appropriate level of respect for all Collegiate Members, Alumni Members, special guests, National Council, National Staff, and host property staff.

4. Collegiate Members in attendance must follow their respective Chapter’s risk management policy.

5. Attendees must follow all host property policies and regulations.

Inter Chapter Event Emergency Management

1. Each attendee will complete a liability waiver with emergency contact information via a method selected by the National Office prior to participating in any Inter Chapter Event.

2. In the event that an emergency situation occurs, a member of the National Council or National Staff shall be notified immediately. The National President and Executive Director shall be made aware of all emergency situations.

3. An incident report must be completed after any emergency situation by the National Office.

4. The National Staff or a member of the National Council will ensure that prompt reporting to our insurance company, James R. Favor & Company, is completed.

Inter Chapter Event Attendee Regulations

1. People in attendance at any function of a Inter Chapter Event must be registered, have fully paid for the event or portion of that event where applicable, and have submitted the required documents to the Member Services Department.

2. Attendees must be Collegiate Members, Alumni Members, or special guests of Phi Sigma Pi. Initiates may be invited, but shall not be required, to attend an Inter Chapter Event only when that event is hosted by their Collegiate Chapter and when the event is taking place on the campus of that sheltering institution.

3. Attendees must maintain an appropriate level of respect for all Collegiate Members, Alumni Members, special guests, National Council, National Staff, Initiates, and host property staff.

4. Collegiate Members in attendance must follow their respective Chapter’s risk management policy.

5. Attendees must follow all host property policies and regulations.

Alcohol & Drugs

1. All National and Inter Chapter events (as defined above) must comply with Article XXII: Prohibitions of the National Constitution.

2. The possession, sale, or use of any illegal drugs or illicit use of controlled substances is strictly prohibited at all organized Phi Sigma Pi Nationally or or Inter Chapter Events (as defined above).

3. Alcoholic beverages may be permitted at Inter Chapter Events only if it is sold on a cash or individual basis by a licensed third party vendor. No attendees shall be allowed to bring their own alcoholic beverages.

4. No attendee, collectively or individually, shall purchase for, serve to, or sell alcoholic beverages to any minor (those under the legal drinking age of 21 years old).

5. Unruly or intoxicated behavior by anyone in attendance will not be permitted.

6. Anyone arriving at a National or Inter Chapter Event function already under the influence of alcohol or any controlled substance shall not be admitted to the function and will be subject to disciplinary procedure.

Reporting and Investigative Procedures

1. Any violation of these Fraternity policies must be reported to a member of National Council or National Staff promptly.

2. Once reported, the National Office will begin the investigation procedure in accordance with the Sanction Procedures section of the National Operating Policies.