Regional Conference

Regions are required to hold a Regional Conference every year. These conferences are an event that is hosted by one or more chapters within a Phi Sigma Pi Region. The purposes is to have an event that members of the fraternity can gather to exchange ideas and attend informational seminars. Other benefits of the conferences include:

Midsouth Regional Conference at UGA, Spring 2008

• Developing relationships with Brothers from other nearby chapters
• Building personal leadership skills
• Exchanging ideas between chapters for attendees to take back to their own chapter
• Self/Chapter Improvement
• Discussing local, regional, and National Issues

General Regional Conference Information

The Phi Sigma Pi Regions are geographical groupings of chapters. All active chapters are assigned to a region. The region system was originally created in 2001 under 2000-2002 Vice President of Chapter Development Mike Noll; Since that time region assigments have been modified as ne chapters have been activated in order to maintain a balanced setup.

History of the Regions and Regional Conference

The Regions were first created in 2001 under the 38th empowared council and were formally announced at the 2001 Grand Chapter Conference at Ohio State University. The Regional Conference system was established to facilitate local chapter communication and collaboration, with certain conferences such as WICKED being estalished even before the formal creation of the regional Conference. Eventually, amendments to the constitution would state the each region is required to hold a Regional Conference every year.

List of Regional Conferences

• Allegheny Region, ARCTIC
• Capitol Region, Capitol Region Conference
• Central Region, Central Region Conference
• East Region, SSIP, East Region Conference
• Great Lakes Region, GLRC
• Keystone Region. Keystone Region Conference
• Mid Atlantic Region, NC-7
• Mid South Region, Mid South Region Conference
• Northeast Region, NERC
• South Region, South Region Conference
• Southeast Region, Southeast Region Conference
• Southwest Region, WICKED

2008-2009 Regional Conference Dates and locations

• ARCTIC
• Capitol Region Conference
• Central Region Conference Gamma Omega, February 27th-April 1st, University of Nebraska
• East Region Conference Delta Chi Chapter, February 20th-22nd, Lehigh University
• GLRC January 16th-18th
• Keystone Region Conference
• NC-7 April 24th-26th
• Mid South Region Conference Beta Kappa, April 3rd-5th, Clemson University
• NERC
• South Region Conference
• Southeast Region Conference
• WICKED

Regional Committee Roles

The Regional Conference is planned by a group of brothers known as Regional Committee Delegates. In order to effectively plan a Regional Conference, a chapter must select a Committee Delegate. This Delegate will be the primary contact for Regional Conference Planning. Each Chapter is free to establish its own selection process for its delegate. The expectations for being a Regional Committee Delegate are as follows:

• Attend Regional Committee Planning Meetings (send an alternate should he/she not be able to attend.)
• Actively assist in the development, planning, and implementation of the Regional Conference and any other events or initiatives undertaken by the region.
• Provide the Chapter with a report of the Regional Conference planning progress during each regularly scheduled Chapter Meeting.
• Give ideas, feedback, and input on any suggestions made for the Regional Conference.
• Share Chapter opinions with the Regional Committee.

To better ensure that all chapters have an equal role in planning a Regional Conference, each Regional Committee Delegate is responsible for a specific component of the Regional Conference. Below is a basic list of these roles.

Host/Logistics Coordinator

The Host Logistics Coordinator is a member of the Regional Committee at the host school and act as the "committee organizer," setting the agenda and maintaining order. Please note that the host/logistics coordinator is not responsible for planning the entire conference. The entire committee must collaborate on the planning of the conference.

Treasurer

The Treasurer is expected to recieve, manage, and disburse funds for the Regional Conference as directed by the Host/Logistics Coordinator. He or She will manage all aspects of the Regional Committee's funds and submit the Regional Conference Allocation (reimbursement) at the end of the academic year.

Secretary

The Secretary will transcribe chat communication into formal mintues for the rest of the Committee to refer to. He or She will coordinate and manage the entrie registration process for the Regional Conference, including creating the registration form and registration packet.

Scholarship Chair

The Scholarship Chair will help brainstorm and plan a scholarship event for the conference.

Leadership/Service Chair

The Leadership Chair will help brainstorm and plan a leadership event for the conference.

Fellowship Chair

The Fellowship Chair will help coordinate and plan a fellowship event for the conference.

Public Relations Coordinator

The Public Relations Coordinator will promote and advertise the Regional Conference to Chapters in the Region.

Workshop Coordinator

The Workshop Coordintor will plan and implement the Best Practices Expo and other workshops.

Regional Consultant

Each Region is assigned one or more Regional Consultants. These consultants are members of National Staff. Region Consultants will act as an advisor to the conference planning but will not be actively involved with planning the conference itself. He or she will help set up the first Regional Committee meeting, respond to all inquiries in email to all committee members, review regional committee meeting minutes and provide feedback, remind the committee that they are representatives for their local chapters and post regional conference detials on the national website.